Transcript Slide 1

Administrator’s Role in
Licensure Renewal Process
Purpose of Licensure Renewal:
Ensures the commitment to
continuous learning and growth in
professional knowledge and skill.
VDOE Regulation 8 VAC20-22-110
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OUTCOMES
• Become knowledgeable of the licensure
renewal requirements and options.
• Understand the role administrators have in the
verification process of license renewal activities.
• Identify content knowledge based courses and
exceptions to content coursework requirements.
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WHO MUST RENEW?
Individuals who hold the following five-year, renewable licenses:
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Collegiate Professional
Postgraduate Professional
Technical Professional
Pupil Personnel Services
Note: Provisional Licenses and International Educator Licenses
are not renewable.
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New Renewal Requirements
• Emergency First Aid, CPR, AED Training
• New License Renewal Form- 3 pagesincludes 8 questions on criminal history).
Expired forms not accepted.
• Virginia history or state and local
government module
• College Credit no longer required for
license renewal
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WHAT ARE THE RENEWAL REQUIREMENTS?
License renewal requires 180 professional development points. Renewal points
can be accrued by completion of activities through one or more of the following
eight options within a five year renewal period:
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College Credit
Professional Conference
Curriculum Development
Publication of Article
Publication of Book
Mentorship/ Supervision
Educational Project
Professional Development Activity
License holders can begin earning points for the next renewal period
after the newly updated license has been issued by the VDOE.
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Training Options for
CPR,AED, First Aid
• The Emergency Care and Safety Institute (ECSI)
• The Heartsaver First Aid CPR AED Online Part I (901401) Course offered by the American Heart
Association
• NewLife FirstAid/CPR/AED Online Training
• Medical Training Solutions provided by Connie Fluet
More detailed information found on PWCS Emergency First
Aid, CPR, AED Training webpage
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Va History or state and local
government module
Supt's Memo #053-14 provides information on which
license holders are required to complete this module
however all license holders are encouraged to take
advantage of the no-cost professional development
activity and include a certificate of completion with the
license renewal packet.
The Virginia State and Local Civic Education Module is
found at http://www.civiceducationva.org/
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Virginia Licensure Renewal Options
VIRGINIA LICENSURE RENEWAL OPTIONS
Maximum
# of Points
1. College
Credit
180
Point Value Assignment
1 semester hour = 30 points
1 quarter hour = 20 points
Verification
 Official transcript or official “student copy”
of transcript
1) College credit now optional; no longer required for license holders not holding a master’s
2) Must be earned at a regionally accredited four-year college/university, two-year college;
or must be earned at a vocational education workshop.
3) Must be taken for credit
Criteria:
4) Must result in a passing grade or “pass” for courses taken on a “pass” or “fail” basis.
5) An official transcript with stamp or seal required. Internet or third party transcripts not
accepted.
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
Point Value Assignment
Verification
 Conference program
45
2. Professional
Conference
Participation–5 points
per day
Presentation–15 points
per topic presentation
 Letters of invitation, acceptance, and
thank you
 Employing educational agency
approved leave request
 Conference participants list
 Certificate of attendance/completion
1. Must be 4 or more hours in length.
Criteria
2. Must include only time spent in those portions of the conference program
that contribute to the participant’s professional knowledge, competence,
performance, or effectiveness in education.
3. Must have prior approval from the chief executive officer or designee.
4. May be local, regional, state, national, or international in scope.
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
3. Curriculum
Development
Point Value Assignment
Verification
 Employing educational
agency’s participant list
90
1 point per clock
hour
 Curriculum guide
 Committee assignment list
1. Must be a minimum of 5 hours per activity. The 5 hours do not
have to be consecutive.
Criteria
2. Must have prior approval from the chief executive officer or
designee.
3. Must be coordinated by the employing educational agency or
other state, national, or international educational agency or
organization.
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
90
4. Publication
of Article
Point Value Assignment
45 points per
narrative, article, or
report
Verification
Copy of the published article
Copy of the final grant report
Publisher’s letter of
publication date
1) Must be published in a professional journal or a publication
sanctioned by the employing educational agency.
Criteria:
2) If a grant, it must be approved by the employing educational
agency.
3) Must contribute to the effective practice of the education
profession and/or to the body of knowledge of the endorsement
area(s).
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
Point Value
Assignment
Verification
 Copy of the published book
90
5. Publication
of Book
90 points per book
 Copyright for the completed
work in the field of theatre,
fine arts, or music
 Copyright for instructional
program
Criteria:
1)
Must be published for purchase.
2)
Must contribute to the education profession and/or to the
body of knowledge of the endorsement area(s).
3)
In the case of revision, should represent a substantive change
of the original text.
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
90
6. Mentorship/
Supervision
Point value
Assignment
1 point per clock
hour
Verification
Participant list from
college/university
Employing educational agency
assignment list
1) Must assist an undergraduate or graduate intern, pre-service
student teacher/beginning teacher, or beginning administrator.
Criteria:
2) Must have prior approval from the chief executive officer or
designee.
3) Must be in conjunction with an approved teacher/principal
preparation program, undergraduate/graduate degree
program, or a clinical faculty/mentor program sponsored by
the employing educational agency.
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
7. Educational
Project
90
Point value
Assignment
1 point per clock/
contact hour
Verification
 Acceptance for exchange
program from
college/university, or business
 Written summary/journal of
project activities
1) Must be a minimum of 5 hours per activity. The 5 hours do
not have to be consecutive.
Criteria:
2) Must have prior approval from the chief executive officer of
designee.
3) Must result in a written report or other tangible product.
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Virginia Licensure Renewal Options Cont.
Maximum
# of
Points
8. Professional
Development
Activity
180
Point value
Assignment
1 point per clock/
contact hour
Verification
 Participants list from
employing educational agency,
 Certificate of
completion/attendance
1) Must be a minimum of 5 hours per activity. The 5 hours do
not have to be consecutive.
Criteria:
2) Must have prior approval from the chief executive officer or
designee.
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Required VDOE Form
Individualized Renewal Record
See Attachment
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Verification of Renewal Activities
Principal/Advisor should do the following:
• Meet with License holder and verify license holder has
signed the form and provided you with all supporting
documentation for all license renewal points.
• Confirm a total of 180 points has been earned within the
last five year window using the appropriate license
renewal options without exceeding the maximum number
of points allowed per option.
• Initial and date each activity listed on Renewal Form.
• Sign and date the License Renewal Form on the
“Advisor” signature line.
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Verification of Renewal Activities Cont.
• Confirm verification of completion for
FirstAid/CPR/AED Training is included in packet.
• Confirm license holders using Option 1 College
Credit has provided an official transcript with a
passing grade and credits earned. Internet and
third party transcripts not accepted.
• Confirm all points listed in Option 8, Professional
Development are five (5) or more points/hours
and listed on one line when grouped together.
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Child Abuse Recognition and Intervention
Training Technology Standards
Child Abuse Recognition and Intervention
Training and Technology Standards for
Instructional Personnel must be completed
once. This information is already on file
with the Office of Certification and does
not need to be submitted again.
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Supporting Documentation
The principal/advisor reviews all supporting
documentation for each activity.
Include the following supporting documents in the final
packet sent to the PWCS Certification Office:
• Official Transcript If Option 1: College Credit used
• FirstAid/CPR/AED Training Certificate of completion.
• Virginia State and Local Civic Education
Module Certificate of completion.
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All other supporting documentation (forms/certificates
etc.) are returned to the license holder for their records.
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License Renewal Packet
What happens after I sign and initial?
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Return License Renewal Packet to license holder.
If Option 1: College Credit is used official transcript reflecting credits earned
must be attached to renewal packet. Internet or third party transcripts not
accepted.
License holder will copy original packet for their records. All supporting
documentation (certificates , staff development items etc.) used for options
2 through 8 are retained by the license holder.
Verification of FirstAid/CPR/AED training must be included in packet
Verification of Va History or state and local government if applicable
License holder attaches a check, money order, or cashiers check for $25,
payable to “Treasurer of VA” – ( Blue or black ink only)
License Holder forwards complete packet to the PWCS Certification Office
between January 1 and April 1 of the year the license expires.
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Helpful Hints
• Principals/Administrators use “Advisor’s
Signature” line on renewal form.
• Initial each item as you review them for
accuracy. Please do not initial until you
have seen the official supporting
documentation/verification.
Example : You cannot sign off on a course that is not completed or is
not reflected on official transcript with a grade posted.
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Transcripts
• Option 1: College Credit from a regionally
accredited college requires official transcript/s
with a stamp or seal reflecting a passing grade.
• Electronic transcripts such as eSCRIP-SAFE
and DocuFide transcripts are not accepted by
the VDOE.
• The PWCS electronic registrar transcript is
accepted to verify Option 8: Professional
Development activities.
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COLLEGE CREDIT CONTENT COURSES
• Effective July 1, 2015, content knowledge,
college credit is no longer required for those
license holders who do not hold a master’s
degree.
• High quality professional development offering
new information, knowledge and skills must be
maintained using any of the eight options for
license renewal for all license holders.
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Activity and Content Course
Approvals
• Advisors/Principals should confirm and assess
proposed activities to ensure high quality
professional development.
• License Renewal is based on mutual trust
between license holder and an advisor/principal.
• Relationship intended to be one of collaboration
for the purpose of professional improvement.
• License holder should be primary determiner of
license renewal activities to meet renewal plan.
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Additional Requests
• Additional requests may be included with
the Licensure Renewal Packet. Examples:
name change, adding a degree or
endorsement area, etc.
• License holders should be directed to
http://pwcs.certification.schoolfusion.us/
for the most up-to-date instructions and
forms for each licensure request.
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Most Common Mistakes
• License Renewal Form not up-to-date.
• Option 1, College Credit used and official
transcripts with stamp/seal not provided.
• Missing signatures: license holder and
advisor both required.
• Payment: not included; not payable to
Treasurer of Virginia; incorrect year date.
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Dates for License Renewal
• Complete Renewal Packets should be
submitted between Jan 1 and April 1 of the
year the license expires.
• Renewal Packets should be sent to the
PWCS Office of Certification. Do not send
renewal packets to the VDOE.
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Noncompliance of License Renewal –
at the discretion of the advisor
The Professional Performance Process
(PPP) should reflect a planned outline for
professional growth to earn renewal points
each year.
** License Holders who exceed the April 1
deadline are subject to termination of
contract if approved by Advisor, Director of
Human Resources and the School Board.
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Resources:
• Administrator’s Responsibility Checklist
• License Holders Responsibility Checklist
• Virginia License Renewal Manual
• http://www.doe.virginia.gov/teaching/licensure/
licensure_renewal_manual.pdf
• http://pwcs.certification.schoolfusion.us/
• Virginia State and Local Civic Education Module
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Contact information
• License Holders with last names A-L
Mindy Waida: Licensure Specialist
[email protected] 703.791.8093
• License Holders with last names M-Z
Brock Relyea: Licensure Specialist
[email protected] 703.791.7465
• Bev Baker : Certification, Admin Coordinator
[email protected] 703.791.8775
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