Transcript Slide 1

Microsoft Office 2007- Illustrated Introductory
PowerPoint 2007
Topics…
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Define presentation software
Templates and Design Themes
PowerPoint Views
Slide Layouts and Placeholders
Slide content
• Text
• Graphical text and Graphics
• Charts and Tables
• Slide Masters, Headers, and Footers
• Transitions and Animations
• Print Options
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Presentation Software
• Presentation software is a
computer program used to organize
and present information
• Presentation software allows you to
communicate your ideas effectively
• Use PowerPoint to present
information in a variety of ways
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On-screen presentations (slides)
Notes page
Audience handouts
Outline pages
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Options for Creating a Presentation
• Start from scratch by creating a Blank
presentation without any pre-formatting
• Use a Template with preformatted
slides, placeholders and custom layouts
• Use a Theme with preformatted slides
• Design Themes can also be applied after a
presentation has been created.
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Four Basic Presentation Views
• Normal view is the primary editing view
• Slide Sorter view is used for
rearranging slides and adding slide
effects
• Notes Page view is for typing notes to
yourself or for the presenter
• Slide show view is used to deliver the
presentation
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Normal View and Panes
• PowerPoint opens in Normal view
• Normal view is the primary view for
writing, editing and designing your
presentation
• Normal view is divided into three
panes
• Slides and Outline tabs
• Slide pane
• Notes pane
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Normal View Example
Slide pane
Slides and
Outline tabs
Notes
pane
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The Slides tab
displays the slides of
your presentation as
small images, called
thumbnails
The Outline tab
displays the text of
your presentation
in the form of an
outline
Thumbnail
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Right Pane
• A pane on the right
will appear when
certain features are
selected as such as:
• Custom Animation
• Insert Clip Art
• Research
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PowerPoint Slides may contain..
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Text
Table
Charts
Smart Art
Pictures
Microsoft Office 2007 - Illustrated Introductory
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Clip Art
Movies
Sounds
Hyperlinks
and other objects
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Slide Layouts and Placeholders
• You can choose among nine slide layouts
when creating a new slide
• A slide layout contains text and object
placeholders that are arranged in a
specific way on the slide
• A content placeholder can be used to
insert text or objects such as text, clip art,
tables, charts, and other objects by
clicking the appropriate icon
• See following slides…
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Slide Layouts
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Content Placeholder
Table Graph chart
SmartArt
graphic
Text
Content
placeholder
Can insert
text or object
Picture
Microsoft Office 2007-Illustrated Introductory
Clip art
Movie
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Promote and Demote bullets
• Text is entered as bullets
• Subtopics should be indented under a
main topic.
1st level bullet
2nd level bullet
• Demote - press [Tab] to move a bullet
down a level
• Promote - press [Shift] + [Tab] to move a
bullet up a level
• Promote and demote buttons also on
ribbon
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Formatting Text
• Once text is entered, you can format
it with fonts, colors and sizes
• Formatting text allows you to make
specific points stand out and grab the
audience’s attention
• An entire presentation can be
formatted by using a Design Theme
(see next slide)
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Design Theme
• Design themes give your presentation a
cohesive look
• A design theme incorporates sets of
• colors for fill, line, and shadow, called theme
colors
• fonts for titles and other text, called theme fonts
• effects for lines and fills, called theme effects
Design tab
Design themes
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More button
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Additional Text Options
• When text box placeholders alone do
not deliver the desired message, try
inserting or adding:
• Text boxes – place text in different places
on the slide
• WordArt – is a set of decorative text styles
that you can apply to any text object
• SmartArt – convert text to a graphic
• Shapes – can be used to create callouts,
banners, flowcharts, organizational charts
with and without text
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Graphics Options
• To make a presentation more interesting
or a stronger point use:
• Clip art
• Photographs
• Movies
• Sounds
• Quick Styles - is a set of predefined
formatting options for text and
graphics
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Quick Styles
A Quick Style is a
set of formatting
options, including
line style, fill color,
and effect
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Charts and Tables
• Use charts to
graphically represent
numerical data
• Chart types include
column, line, pie, bar,
and others
• Use a table when
information would
look best organized in
rows and columns
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Slide
transitions
determine
how a slide
moves in
and out of
view during
the slide
show.
Slide Transitions
Transition
categories
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Custom Animation Effects
• Animation effects define how the
objects in your presentation appear
on the screen during a slide show
• For example, you can have each
bullet in a list appear one at a time
• You can animate text, graphics,
sounds, hyperlinks, SmartArt
diagrams, charts and chart elements
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Custom Animation Types
• Entrance—causes an object to enter
the slide with an effect
• Emphasis—already visible object has
an effect
• Exit—causes an object to exit slide
with an effect
• Motion Paths—causes object to
move on specified path on slide
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Set Custom Animation Effects
Animated objects
appear in the
Custom Animation
list
Type of animation
applied
This information
refers to the
sunshine clip art
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Master Slides
• There are three Master views:
• Slide Master view
• Handout Master view
• Notes Master view
• Masters store information
• position & size of text and placeholders
• text styles
• background colors
• effects, animations and theme colors
• Changes made to masters appear on
slides, notes and handouts respectively
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Slide Master View
Slide
Master
• Changes made to
the Slide Master
will appear on all
the associated
layouts
• Layouts can be
individually
modified as well
Slide Master layouts
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Customize the Background Style
• The background, which is on every slide, is
the area behind the text and graphics
• A background graphic is an object placed on
the slide master
• You can modify the background with images
and color to enhance slides
• You can also apply a background style
which is a set of color variations derived
from the theme colors
• Theme colors are a set of twelve
coordinated colors that determine the colors
for all slide elements in your presentation
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Headers and Footers
• Headers and footers are information that
you can add to each slide, such as a
company name or the date
• To insert headers and/or footers, click the
Insert tab, then click Header & Footer
• The placement of the footer text objects on
the slide is dependent upon the
presentation theme
• To apply headers and footers to notes and
handouts, click the Notes and Handouts
tab in the Header and Footer dialog box
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Headers and Footers Dialog Box
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Slide Sorter View
Slides appear as thumbnails and can be rearranged.
Slides may also be arranged in normal view.
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Slide Show View
• To view the show, click the View tab, then
click the Slide Show button in the
Presentation Views group
• The Slide Show toolbar buttons are
semitransparent and blend in with the
background color on the slide
• Other useful Slide Show commands :
• Esc key – to end slide show
• Spacebar – to advance to next slide
• Left and right arrow keys – to advance or
go back one slide
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Use Slide Show Commands
Previous slide
button
Slide
Show
toolbar
Pen
Options
menu
button
Annotation
tools
Next slide
button
Microsoft Office 2007-Illustrated Introductory
Navigation
options
Slide Show
menu button
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Printing a Presentation
• Using the Print dialog box, you can
choose to print slides, handouts,
notes or the Outline view
• Handouts can be printed as 1,2, 3, 4,
6, or 9 per page
• You can print in Color, Grayscale or
Pure Black and White, depending on
your printer
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Print Dialog Box
Click list arrow to
choose what to
print
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Speaker Notes
• Speaker
notes are for
the presenter
to rehearse
and/or
remind
themselves
to make a
some
important
points.
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Audience Handouts
Handouts provide lines
for audience to take their
own notes
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Evaluate a Presentation
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Keep your message focused
Keep your text concise
Keep the design simple
Choose attractive colors
Choose fonts and styles that are easy
to read
• Emphasize important text
• Use visuals to help communicate your
message
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To Create Your Own Graphics and
Animations, Consider Taking …
• CIS120DB – Illustrator
• CIS120DC – Flash Animation
• CIS120DF – Photoshop
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