Transcript Microsoft Office 2003- Illustrated Introductory, Premium

CIS111 PC Literacy
Understanding File Management
Creating and Saving a File/Document
To save a file the first time:
1.Click File > “Save As”
2.In the “Save in” box, select the
location where you want the file
saved.
3.In the “File name” box, give the
file a name.
4.Click the “SAVE” button.
After you save the file the first
time, you can then:
•Use the quick keys CTRL + S
• Click the SAVE button.
Word
WordPad
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition
Click to select the
location in which
to save the file
Type new
filename here
2
Locating Your Disk/Drive
• It can sometimes be difficult to find the
slots for your flash drives.
• The USB ports on your computer might
be in the front or back of the CPU. On a
notebook, the ports might be on the back
or side.
• The name of the flash drive that appears
in Windows Explorer depends on the
brand.
• The letter assigned to your flash drive
might vary from what is shown and
referenced in this unit
NOTE: If you can’t locate the various
drives, click the “MY COMPUTER” icon
and the drives will appear as shown here.
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition
3
Opening a File/Document
When you want to an existing file, you can either:
1.Locate the file on your drive/disk and double-click it to
automatically open the file and the program used to create it at the
same time.
2. Open the program that was used to
create the file; then, select locate the
file by using the FILE menu > Open
option.
3. You can also open an
existing file if you are in the
program” by:
• Using the quick keys
CTRL + O
• Clicking the OPEN
button.
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition
4
Defining File Management
(Page 32-33)
1.File management is
organizing and keeping
track of files and folders.
2.Windows provides tools
to keep everything
organized so that you
can easily locate the files
you need, as well as file
that you need to move,
copy, rename, and
delete.
3.Windows has two main
file management tools:
• My Computer
• Windows Explorer
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition
5
Using Folders
Folders are
areas on a flash
drive (or other
removable
storage
medium) or
hard disk that
help you
organize your
files.
Microsoft Office 2007-Illustrated Introductory, Windows XP Edition
6