Transcript Welcome to the Grant Writing Workshop

Welcome to the Grant Writing
Workshop
Agenda
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Affiliate History
Community Profile
Review of RFA (Request for Application)
Tips for a successful grant
Submission guidelines
Application check list
SUSAN G. KOMEN FOR THE CURE®
• Nancy G. Brinker promised her
dying sister, Susan G. Komen,
she would do everything in her
power to end breast cancer
forever.
• In 1982, that promise became
Susan G. Komen for the Cure
and launched the global breast
cancer movement.
Domestic Affiliate Network
2009: Estimated New Cancer
Cases
Women:
Incidence (invasive)
192,370
Mortality
40,170
Men:
Incidence
1,910
Mortality
440
Ozark Affiliate
Our service area
includes the following
counties:
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Boone
Benton
Carroll
Crawford
Madison
Newton
Sebastian
Washington
Breast Cancers in our Community
County
Incidence Rate (per 100K)*
Benton
102.31
Boone
102.33
Carroll
113.02
Crawford
105.89
Madison
118.12
Newton
110.86
Sebastian
106.96
Washington
92.78
*Females/100K rate. Data retrieved from 2007 Thomson Reuters Data
Mortality (cases)*
19
5
4
7
2
1
14
18
Ozark Affiliate: How We Give Back
Screening = $1,349,807
Treatment = $2,118,056
Education = $1,199,135
Research = $1,339,849
TOTAL = $6,006,847
Research
22%
Screening
22%
Screening
Treatment
Education
Education
20%
Research
Treatment
36%
Community Profile
• What it is:
– A comprehensive assessment Affiliates complete
every two years in order to understand the state of
breast cancer in their service areas
• The purpose:
– Reveals what gaps in service exist, barriers we are
not overcoming
– Sets the funding priorities for the Ozark Affiliate
• PR/Marketing plan
Community Profile
• Ozark Affiliate Priorities:
– Priority 1: Address the uninsured rates that exist in
each of our counties and develop creative ways to
promote breast self-awareness and the importance of
screening
– Priority 2: Address the poverty level issues that
prevent individuals from being proactive in their
breast health
– Priority 3: Increase and expand the educational efforts
in the Ozark Affiliate
– Priority 4: Identify what unique access barriers exist in
each county
Request for Application (RFA)
RFA Process
1.
2.
3.
4.
5.
6.
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8.
Attend grant writing workshop
Submit application to Affiliate postmarked BY NOVEMBER 20
Internal Compliance. If contacted to revise application have
revised and returned with 5 new copies within 3 business days
Review Panel begins meeting in January
Board of Directors approves grant slate in February
Applicants are contacted in February about funding status
Newly funded grantees are required to attend the Promise
Circle Luncheon (formerly known as the Heart of the KOR
Luncheon) in March
Grant period: April 1, 2010 – March 31, 2011
RFA
Funding priorities
1.
2.
3.
4.
5.
Address the uninsured rates, finding resources (such as
other grantees, BreastCare, etc.) with the goal of increased
access to services
Poverty level issues that prohibits services from being
obtained (refer to the County handout)
Increase educational efforts
Identify unique access barriers & find creative ways to
overcome those barriers
Navigation & advocacy
I WOULD ENCOURAGE YOU TO READ THE
COMMUNITY PROFILE TO PROVIDE GREATER
UNDERSTANDING OF WHAT OUR AFFILIATE IS
LOOKING TO FUND IN YOUR COMMUNITY
RFA
Page 1:
• Multiple facilities:
– Definition: any entity operating under the same
501(c)3 number
– If your organization has multiple facilities and you are
applying for grants for two or more of these facilities
the total maximum combined request is no greater
than $175,000
• Note: each application will still have a maximum requested
amount of $100,000
– Grants must be submitted from a Project Director at
EACH of these facilities (meaning one person cannot
submit a grant for ALL locations)
RFA
– Budgets must be maintained by EACH Project
Director at EACH facility
– Reports must be submitted from each facility
– Grant dollars cannot be freely interchanged between
each location (if you have patients that need services
that you cannot provide but another location does, act
as if this is a separate grantee and get approval for
each service each time if needed)
– Focus must be on meeting PATIENT’S need not the
organization’s need
RFA
• Page 2:
– Qualifications: 501(c)3 or government agency that
resides within the Ozark Affiliate service area
– Restrictions:
• Specific to breast cancer
• Indirect costs should be no greater than 10%
– These must be THOROUGHLY explained in Budget
Justification (don’t just list an item, give an explanation as to
why it is necessary)
– If indirect costs are currently funded through another source list
said source
RFA
Page 2:
• Equipment costs cannot exceed 30% of direct costs
• Salaries can be requested but can only be requested for
those that are directly related to this project, not ancillary staff
unrelated to this project
– If salaries are funded through another source and you are
asking for salaries through this grant you must demonstrate
additional salary support by submitting a third party contract of
salary support
• Patient services (mammograms, ultrasounds, etc.) must be
budgeted at less than 130% of Medicare reimbursement
costs (refer to Medicare services sheet)
• Will NOT pay for non-essential services (promotional items)
RFA
• Mandatory Attendance Events
– Grant writing workshop
– Promise Circle Luncheon (if your program is funded)
– Race for the Cure: set up a booth and form a Race
team (if you are funded)
• Review
– Your application will go through an internal
compliance before submitted to the Review Panel
• If you are asked to revise any portion of your grant during
compliance, you must submit 5 original copies again (don’t
just send me the individual pages that were corrected)
RFA
• Contracts
– If funded, a non-negotiable contract must be signed and returned
to the Affiliate within 10 business days of receipt
• Payment & Reporting
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1st payment: Grantee breakfast on April 1, 2010
Quarterly reports: July 1, 2010; January 7, 2011
6 month report: October 1, 2010 (2nd installment)
Final report: May 16, 2011
• Funds awarded in this grant cycle can only be used for
services rendered during grant year. All unused funds
MUST be returned with Final Report
• If you are a current grantee, submit your 2009 6 month
report
RFA
• APPLICATIONS MUST BE SUBMITTED
IN THE ORDER REQUESTED
– Applications that are not submitted in the
correct order will be returned
Cover Page
• Signature of approving institutional
personnel is required. Project Director
cannot sign this
• Don’t forget to put the amount requested
Abstract
Your abstract is a brief statement of your “case” and a
summary of your proposal.
In 200 words or less describe:
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Purpose of the program
Description of KEY activities
Evaluation methods
Likely impact of the program
Not all Review Panelists will read your full grant but they
will be apart of deciding the fate of your grant,
therefore it is important that you give them a good
snapshot of your program
Project Summary
• Describe your organization’s history and
mission
– Keep in mind that all of the Review Panelists
may not be familiar with your program
• Understanding of your organization will create the
path for better understanding of what you are
asking for in your program
• State whether this is a new or ongoing
project
Need/Problem
• How does YOUR program align with Komen’s
funding priorities?
– Clearly demonstrate what gap(s) in service exist in
your community and how this can help the overall
mission of Komen
• Create a SPECIFIC EDUCATION Plan
– A focus of our Affiliate will be to increase educational
efforts
– Refer to the County Chart to determine what needs
exist in your community and find a creative way of
meeting those needs
Need/Problem
• Constituency served
– Describe WHO will be served
– Describe HOW they will be served
– Describe how they will benefit from your
project
– Give specific numbers of individuals that will
be served
Goals/Objectives
• Goals:
– Broad statements of what needs to be accomplished
• “Increased awareness of the importance of breast exams”
• Objective:
– A measurable outcome(s) that leads to reaching the
program goal(s)
• “Provide BSE training classes targeting Latina women
working at Tyson Processing Plants during their morning
breaks once every quarter (3 classes in grant cycle).”
• Outcome + Target + Conditions + Criterion = A well-written objective
(what)
(who)
(when)
(how much)
Activities & Timetable
• Question #1
• How will your goals be accomplished?
– What do you need to do to ensure you have
the desired outcome?
• Explain HOW you will screen your clients
for financial eligibility
• Explain HOW clients will be screened for
BreastCare
Activities & Timetable
• Question #2
• Provide a SPECIFIC marketing plan
– Describe when activities and ultimately your
goals will be accomplished
– How will people learn about your program and
the services that you offer?
Evaluation Plan
• Measure the IMPACT your goals and
objectives are having on your selected
priority area
– Example, if you want to address the issue of
access in Madison county how will you
measure that your program is successfully
overcoming a portion of that barrier? (Are you
providing gas cards? Bringing the mobile unit
to town more frequently? Other?)
Organizational Experience
• Describe the organization’s experience in serving the
target population
– Must demonstrate that your organization is qualified and has
experience in working with this particular group
• If there are other organizations working with you to
accomplish these goals, list them
• Why should your organization be the most qualified/best
suited to carry out this program? Explain
– What steps will your organization take to ensure that you are
capable of addressing the needs of your target population?
Sustainability
• How will you sustain this program over the
long term?
• What other sources of revenue will you
pursue?
• Demonstrate that you are actively seeking
other financial resources to help support
this program
Budget
• Page limit has been increased this year to
4 pages
• What we will fund:
– Salaries & fringe benefits
– Supplies (program & office)
– Screening services
– Indirect costs
– Educational programs & supplies
Budget
• Budget items must be supported by your
narrative
– If the need for items and/or services are not
mentioned in the narrative and it is only mentioned in
the budget it is unlikely that that particular line item
will be funded
– Remember: the Review Panel doesn’t have the same
intimate knowledge of your program like you do.
• Write your budget in such a way that it can be easily
understood
Budget
• Services
– Specify the number of services that you are
asking for (i.e. the number of mammograms,
biopsies, MRI’s etc. that you are providing)
BUT list the TOTAL cost of each line item
• For example: think about the total cost of a
biopsy—procedure itself, physician’s fee,
pathology report
• X number of biopsies * total cost of a biopsy = X
$$$$ (the sum should include all of the fees in the
cost of a biopsy)
Budget Justification
• This is a detailed explanation of WHY you are
asking for the items in your budget
• Provide a detailed description of why those
services/items are programmatically necessary
• Don’t just list that you need an item, explain why
it is necessary to complete your goal(s)
• Justification details need to follow the order of
your budget
BUDGET JUSTIFICATION FORM
PERSONNEL
Name
RN
12
%
Base
Salary
Fringe
Effort
Salary Requested Benefit
on
Project
50%
$35,000 $17,500
$4,375
Megan Director of
Starkey Programming
12
%25
$50,000 $12,500
$3125
$15,625
%100
$25,000 $18,750
$4,688
$23,438
Sarah
Faitak
Role on Project
Type of
appt.
(months)
Unfilled Translator/clerk 9
$48,750
TOTAL
$21,875
$12,188 $60,938
Please describe the line items of your budget in the space below
Sarah Faitak is an RN who will work 20 hours per week, 12 months of the year seeing
patients as per the program description. Megan Starkey, as Director of Programming,
will spend 10 hours per week, 12 months per year, developing marketing and education
materials, providing educational programs and in administration of the program. The
position of translator/ clerk has not yet been filled. This person will provide translation in
the clinic and at educational programs as needed, and will translate all forms and
documents. This person will also provide reception and bookkeeping services under
the direction of the Director of Programming. This is a full time position, but is not
anticipated that this position will be filled until 3 months into the project.
Fringe benefits include FICA, Social security, and health insurance benefits as per the
employee handbook of the organization. The average cost of fringe benefits for this
organization is 25% of the salary.
(Definitions:
Base salary = the amount the person would make if working 2080 hours per week (full time) doing this job
% effort = The amount of time the person will actually work on this job.
Type of appointment = defines if this position is year round, or if salary is needed for only a few months of the
year.)
Salaries
• Sarah:
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20 hrs/wk x 12 month
$35,000 (base) x 0.5 (% effort) = $17,500
$17,500 (Komen salary) x .25 (fringe) = $4375
$17,500 + $4375 = $21,875 (salary + fringe)
• Megan
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10 hrs/wk x 12 month
$50,000 (base) x 0.25 (% effort) = $12,500
$12,500 x .25 (fringe) = $3,125
$12,500 + $3,125 = $15,625
Salaries
• Translator/Clerk
– 40 hrs/wk x 9 months (3/4 of year)
– $25,000 (base) x .75 of year = $18,750
– $18,750 x .25 (fringe) = $4,688
– $18,750 + $4,688 = $23,438
Biosketch Forms
• Attach a Biosketch form for the Project
Director AND any personnel listed in the
budget and include:
– Previous employment
– Education/training
– Experience
– Honors/publications relevant to this program
Non-Profit Status
• Everyone MUST submit proof of your nonprofit status
– For those agencies that have multiple
locations submit non-profit status with EACH
application
Financial Statements
• IF applicant institution has been
incorporated for less than 5 years you
must provide fiscal year end statements
for the past 3 years
– If you HAVE been incorporated for 5 years or
more DO NOT send financial statements
Tips for a Successful Grant
To give your grant the best chance for being
funded, consider these tips:
1. Negotiate a lower price with your service
provider
- It is noticed and appreciated by the Review
Panel when it is obvious that prices have been
negotiated at a lower cost
2. Review your grant upon completion to
determine if the following questions have
been answered
Tips for a Successful Grant
• A. Impact
– Will your program have a positive impact on your
community disparities and breast cancer mortality?
– Changes in behavior, attitude, knowledge, beliefs?
• B. Feasibility
– Are your goals realistic? Can they be completed within
the grant year?
– Is your budget appropriate?
• C. Capacity
– Does your program have experience in serving the
proposed people group?
– Is your PR/Marketing plan clear and easy to follow?
– What in-kind resources are you utilizing?
Tips for a Successful Grant
• D. Collaboration
– Does your program enhance collaborations among other
agencies with similar goals….especially ones in your
service area?
» If you are one of several grants applying from a
specific area, work with this applicant so that your
services are not overlapping
• E. Sustainability
– What are you doing to ensure long term resources?
– What resources do you need to make your program run?
– Think of other avenues of supporting this program
Tips for a Successful Grant
– 3. Put your application in the CORRECT
ORDER.
• Follow directions
REMEMBER: We want to see complete
PROGRAMS not just a list of services to
be checked off a list
Submitting Your Application
• Submit 5 hard copies AND 1 electronic
copy
– Send the hard copies to:
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Ozark Affiliate of Susan G. Komen for the Cure
Attn: Megan Starkey
P.O.B. 9462
Fayetteville, AR 72703
– Send the electronic copy to:
• [email protected]
Submitting Your Application
• Your application
– Bind your application by staples, paper clips
or binder clips
• DO NOT spiral bound
– NO fax copies
– POSTMARKED by November 20, 2009
Checklist
• Don’t forget to include your checklist with
your application
– Mark which workshop you went to
– Should you be asked to make corrections
during compliance, send this checklist again
Important Dates
Application deadline
November 20
Award notification
mid/late February
Promise Circle Luncheon March (date TBA)
Questions
• During the writing process should you
have any questions please contact:
– Megan Starkey, Director of Mission Services
• 479.750.7465
• [email protected]
– Sarah Faitak, Grants Chair
• 479.443.5308
• [email protected]