Transcript Proposed Tentative Budget Fiscal Year 2014-15

Proposed
Project Plan for
Fiscal Year
2014-15
Chancy A. Nutt, Finance Administrator
Timothy W. Grier, Town Manager
proposed projects FY 14-15
Planning for Projects
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Transitioning into a new year and revenue cycles
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Comprehensive look at the beginning fund balance and
projected monthly carry-over money
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Operating costs vs. Project costs
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Project selection allows staff to work more efficiently
•
Project selection assists council to plan spending
throughout the year and prioritize projects
Project Funds
proposed projects FY 14-15
Council has in the past directed the Town Manager to
maintain a $ 2.6m fund reserve
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Current Cash Position (to date)
Target Cash Position
Cash Carry Over
Council Approved Projects
Spreg Crossing $63,400, Moonlight Crossing $111,043, Park Cabanas $15,000, GO
Tech (moonlight dr. low water crossing study) $1,000, Photo Enforcement Survey $
4,657.
Projected Beginning Project Fund (carry over)
Balance (after completion of council approved
projects)
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Projected Revenues over Expenditures
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$ 3,100,000
$ 2,600,000
$ 500,000
$ 195,100
$
$
304,900
517,180
$
822,080
Revenues received through State sharing and local sources
Expenses the town will accrue during normal operations and routine
maintenance. Projected Revenue over Expenditures $ 574,644 with a
monthly surplus of $ 47,887
LESS 10% for changes in revenues / expenditures - $ 57,464
Projected Project Funds Available for
Fiscal Year 2014/2015
proposed projects FY 14-15
Projected Fund Surplus
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Expenditures that allow for daily operations and
routine maintenance are considered Operating
Expenditures. Projected Operating Expenditures of
$ 1,523,910
Revenues received through state sharing, local
sources, and fees, fines, licensing, and billing are our
Operating Revenues. Projected revenues of
$ 2,098,554
Surplus of revenues over expenditures are projected
to be $ 574,644, or if divided by twelve, a monthly
surplus of $ 47,887(we are reducing this number by 10% to allow
for unanticipated reduction in revenues and/or unanticipated
expenditures to $ 517,180)
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Therefore:
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Carry Over
Revenues over Expenditures (LESS 10%)
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Total
$ 304,900
$ 517,180
$ 822,080
proposed projects FY 14-15
Staff Recommended Projects
Option 1
 Streets
and Roads
 Fire Wise
 Culverts and Drainage
 Back-Up Water Supply
(Valley Well Project)
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Purchase of Adjacent Land
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Phase II
 Donations
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$ 233,560
$ 3,000
$ 100,000
$ 75,000
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$ 100,000 – 100,000
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– 333,560
– 5,000
– 200,000
– 150,000
Three Year Planning
 Park
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Option 2
Meals on Wheels $ 20,000 (Grant FY 15 & 16)
Ridership Program $ 9,100
Payson Rodeo
$ 2,300
Payson Youth
$ 2,500
Tonto Bridge
$ 1,000
Tonto Tribe
$ 3,000
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$ 50,000 – 80,000
$ 37,400 - 37,400
$ 598,960 – 905,960
proposed projects FY 14-15
Funds as related to the whole
Option 1
Donations
5%
Park
Phase II
7%
Unknown
14%
Land
Purchase
14%
Water Supply
11%
Streets/Drain
age
48%
Fire Wise
1%
proposed projects FY 14-15
Funds as related to the whole
Unknown
Donations 10%
3%
Option 2
Park Phase II
8%
Streets/Drain
age
53%
Land
Purchase
10%
Water Supply
15%
Fire Wise
1%
proposed projects FY 14-15
Unknown Projects
- Such as the Town Park Project
These are projects not
contemplated as “staff
recommended” but
may be projects the
Council decides to
pursue during the
course of the
upcoming fiscal year
Option 2
Option 1
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$ 100,000
$ 598,960
$ 698,960
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$ 100,000
$ 905,960
$ 1,005,960
proposed projects FY 14-15
Good Project Planning Helps to
Answer Your Question:
“Can We Afford This?”
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Project selection and prioritization by council gives
council direction to target spending
Improves staff efficiency as staff implements council
directed projects
When new projects comes up, council can look at
selected projects and choose If they want to replace
a selected project with a new project