Transcript PAD214 INTRODUCTION TO PUBLIC PERSONNEL ADMINISTRATION …

MARHABAN YA
RAMADHAN KAREEM
1431H
SELAMAT BERPUASA
PAD214
INTRODUCTION TO PUBLIC
PERSONNEL ADMINISTRATION
LESSON 6
ORIENTATION/INDUCTION
SCOPE OF THE LECTURE
New Employee Orientation is a critical factor in
helping a new person develop a productive, lasting
relationship with your organization.
A new
employee needs to know about the organization
to makes him/her feels comfortable, welcome and
quickly enabling each individual to become
contributing members of the work team. This
lecture describes the importance of orientation
program and the way how to implement an
orientation program , especially for new employee
in the public sector.
OBJECTIVES OF THIS LECTURE
Upon completing this chapter student should be
able to:
• Define the concept of orientation/induction.
• Describe the uses and importance of induction
• Describe the activities of an induction.
• Describe the components or subject matters
that should be covered in an induction.
• Describe the roles of employer in induction.
WHAT IS ORIENTATION/INDUCTION
• Orientation is the initial T&D effort for new
employees that strive to inform them about the
company, the job and understanding of the
organisation and its goals.
• Orientation is meant to educate new employees
about the goals and responsibilities of the position
and company, as well as to answer any questions
they may have about HR, benefits and payroll
information.
• Induction is the process of introducing new
employees to the company, to their supervisors and
co-workers (if there are any), and to their jobs.
THE RATIONAL OF INDUCTION
• A good induction can determine how quickly your
employee settles into the business and the speed at
which they develop to reach their full potential. Giving
the employee all they need to know in relation to their
time at your business will further determine its
effectiveness.
• An induction should be given at the beginning of
employment and may stretch for several weeks, or
even months. During this time, the quality of the
induction will have an effect on how the employee
visualizes your business and how well they will
integrate into it.
THE USES AND IMPORTANCE OF
ORIENTATION/INDUCTION
Whatever form it takes, an induction session serves
several purposes:
• It gets the new worker started on productive activity.
• It ensures that new employees get accurate
information. Co-workers do not always give the
right answers, for whatever reasons.
• It gives you the chance to develop good work habits
in your new employee.
• It can help the newcomer feel welcome, relieve
anxiety, and start the person toward being a loyal,
productive member of your business.
THE OBJECTIVES OF INDUCTION
• To reduce employee anxiety – fear of failure
on the job
• To reduce employee turnover – quitting the
job
• To save time – time spend for explaining the
new employee
• To develop realistic expectations – what the
organisation expects of them and their own
expectations of the job.
THE PURPOSES OF INDUCTION
AFTER ATTENDING AN INDUCTION PROGRAM A NEW
EMPLOYEE ABLE TO:• Understand the organisation policy and rules
• Understand his/her employment situation,
responsibilities and skills required to perform the job
• Understand the corporate culture within the
organisation
• Understand the organisational compensation and
benefits
• Encourage other employees to help the new
employees.
TYPES OF INDUCTION
• OVERVIEW ORIENTATION - deals with the basic
information an employee will need to
understand the broader system he or she works
in. These include the following components:
 Overview of the company
 Key organisation policies and regulations
 Compensation policy
 Employee fringe benefits and services
 Health and safety in the organisation
 Employee and union relations
 Organisation facilities
TYPES OF ORIENTATION
• JOB SPECIFICATION ORIENTATION - the
process that is used to help employees
understand:
 function of the organization, and how the
employee fits in
 job responsibilities, expectations, and duties
 policies, procedures, rules and regulations
 layout of workplace
 introduction to co-workers and other people in the
broader organization.
TIPS FOR ORIENTATION
1. Orientation should begin with the most important
information (basic job survival).
2. Orientation should emphasize people as well as procedures
and things. Employees should have a chance to get to know
people and their approaches and styles in both social and
work settings.
3. Buddy an employee to a more experienced person, but make
sure the more experienced person wants to buddy up, and
has the inter-personal skills. This provides ongoing support.
4. Introduce employees to both information and people in a
controlled way. A new employee can't absorb everything at
once, so don't waste your time. Space out introductions.
INDUCTION IN THE PUBLIC SERVICE
• Compulsory for all public servants.
• Used as a criteria for job confirmation.
• Must be attended within 1 - 3 years in the
probationary period.
• Induction program is conducted by the particular
individual department/agencies where the employee
is working.
• To ensure new staff have a good understanding of the
values and standards of the Public Service and of their
particular department.
• Induction covered various aspect of government
system.
CONCLUSION
Orientation/induction (or lack of it) will make a
significant difference in how quickly
an
employee can become more productive, and
also has long term effects
for the
organization. An orientation program helps the
new employee feels comfortable with the
organisation. An orientation program should be
conducted to
TUTORIAL
• Define orientation
• Describe the purposes and objective of
orientation.
• Describe the subjects that should be
covered in an orientation.
• Describe the needs for an orientation
program in the public sector.
THAT ALL FOR TODAY
SEE YOU AGAIN NEXT LECTURE
LESSON 7
TRAINING AND DEVELOPMENT