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Annexure C
th
26
Quarterly Review
Meeting of Finance
th
Controllers of SSA on 5
& 6th August, 2010 in
Hotel Park View,
Chandigarh
Presentation on
Financial Management
by SSA Authority,
Punjab
SSA
PUNJAB
STATE OF PUNJAB & ITS ADMINISTRATIVE
UNITS
 Area
50362 Sq.K.M.
 Districts
20
 Tehsils
72
 Sub Tehsil
81
 Education Block
216
 CD Blocks
141
 Towns
143
 Villages / Wards
15340
SSA
PUNJAB
Demographic Profile
(As per 2001 Census)
Population Total
2.43 Crore
(0-6) age group
31.71 lac
SC Population
70.28 lac
Sex Ratio
876
Literacy
69.70
SSA
L I T E R A C Y S T A T US
PUNJAB
 Overall Literacy rate of Punjab
 Male Literacy rate
69.7%
75.2%
 Female Literacy rate
63.4%
 Rural Female Literacy rate
55.3%
 Literacy rate of SCs
56.2%
 Literacy rate of SCs Female
48.2%
SSA
PUNJAB
Facts about Schools Position
(Primary and Upper Primary)
Educational Indicators
Primary
Upper
Primary
Enrollment in Govt. Schools (In Lacs)
11.92
6.73
Overall Enrollment prevailing in all type of
Schools (In Lacs)
25.04
13.32
GER
95.16
76.27
NER
80.84
65.16
Overall Repetition (for Govt. Schools)
11.50
16.42
Continue . . . . . .
SSA
PUNJAB
Facts about Schools Position
(Primary and Upper Primary)
Educational Indicators
Primary
Upper
Primary
Promotion Rate
82.34
74.95
Retention Rate
96.86
93.32
Pupil Teacher Ratio (Sanctioned)
24.46
18.16
Pupil Teacher Ratio (Working)
29.86
24.41
Completion Rate (for Govt. Schools)
71.17
61.28
Transition Rate for (Govt. Schools)
Ratio of Primary to Upper Primary Schools
83.49
2.18
SSA
PUNJAB
Facts about Schools Position
(Primary and Upper Primary)
Educational Indicators
Primary
Upper Primary
No. of Govt. Schools
13449
6159
275
414
No. of Pvt. Recognized Schools
1017
2489
No. of Unrecognized Schools
2324
5124
48723
37081
322
2925
26.76
17.77
2.54
5.99
No. of Govt. Aided Schools
Teachers in Govt. Schools
Teachers in Govt. Aided Schools
Child population (In Lacs)
Drop Out Rates
Continue . . . . . .
Districts
(1) Amrtisar
(2) Bathinda
(3) Barnala
(4) Faridkot
(5) Fatehgarh
Sahib
(6) Ferozepur
(7) Gurdaspur
(8) Hoshiarpur (9) Jalandhar
(10) Kapurthala
(11) Ludhiana
(12) Mansa
(13) Moga
(14) Muktsar
(15) Nawanshahr
(16) Patiala
(17) Rupnagar (18) Sangrur
(19) SAS Nagar
(20) Tarn Taran
Administrative Set-up for
Department of School Education
Principal Secretary School Education
Special Secretary -cum- Director General School Education
Director of
Public
Instuction (SE)
Director of Public
Instuction(EE)
Director
SCERT
State Project Office, SSA, Punjab
State Project Director
DSPDs
ASPDs
Procurement
Dy. Controller
(Finance &
Accounts)
Section officer
DMs
AMs
Civil Works
Civil Works
Training
Finance
Finance
Text Book
Planning
Planning
IED/ECCE
IED/ECCE
EGS/AIE
Media
Pedagogy
MIS
MIS
District Project Office
District Education Officers
(EE)
Deputy District Education Officers
District
Resource
Persons
Assistant
Project
Coordinator
s (Gen)
Assistant
Project
Coordinators
(finance)
Accountants
Office
Assistants
Staffing status for Finance Wing under
SSA Punjab
Posts
Name of the Post
Posts
Sanctioned
Posts
filled
Posts
Vacant
State
Project
Office
• Chief Controller Accounts
1
1
0
• Deputy Manager Finance
1
0
1
• Assistant Manager (Finance)
2
2
0
• Accountants
5
5
0
• Office Assistant
2
2
0
•Assistant Manager
(Internal Audit)
3
1
2
•Accountant (Internal Audit)
3
1
2
Division
al Level
Staffing Contd…
Posts
Name of the Post
Posts
Sanctioned
Posts
filled
Posts
Vacant
District
Project
Office
• Assistant Project
Coordinator (Finance)
20
19
1
• Accountant
29
27
2
Block
Project
Office
• Assistant Block
Coordinator
216
216
0
• Block Office Assistant
216
216
0
Financial Progress under SSA since inception
of the Programme till date
Fig. in lacs
Year
Plan size
approved by
PAB
Funds released
by GOI
Total funds
released
Expenditure
By State
2002-03
14213.99200 10485.08500
2003-04
20145.75900
6476.00000
3083.00000
9559.00000
4449.83107
2004-05
20078.31449
3089.04000
2677.83000
5766.87000
8780.60767
2005-06
22581.99877 14683.89000
4905.49000 19589.38000
11857.43728
2006-07
23278.14428 12894.62000
2626.64000 15521.26000
15785.55606
2007-08
18488.67133 10493.88000
4468.27000 14962.15000
15313.47028
2008-09
26516.69200 13808.10525
5950.35000 19758.45525
28620.48420
2009-10
36911.78000 20044.00000 17701.29000 37745.29000
36772.00077
2010-11
47865.00000
14848.97445
13003.15
973.17000 11458.25500
6000.00000 19003.15000
6690.47295
Annual Work Plan & Budget as approved
for the Year 2010-11
(Fig. in lacs)
 SSA
47753.56
 NPEGEL
 KGBV
Total
7.66
103.79
47865.00
Fund available for implementation of the
project during 2010-11 till date
(Fig. in Lacs)
 Opening Balance
 Funds received from GOI
 Funds received from State
Total funds available
4715.43
13003.15
6000.00
23718.58
Activity wise budget approved for the year
2010-11 and Expenditure up to 30-06-10
Fig. in lacs
Sr.
No.
Activities
1
Teacher Salary
2
Teacher Grant
3
Block Resource Centre
4
Budget
approved for
the year
Expenditure
9726.96
3335.94
373.10
367.70
5411.40
2400.91
Cluster Resource
Centres
374.75
346.00
5
Teacher Training
1616.24
590.38
6
Intervention for out of
School children
1172.27
405.92
Contd..
Sr
No
Activities
Budget
approved for
the year
Expenditure
7
Free Text Books
2559.43
0.00
8
Intervention for
CWSN(IED)
3470.55
1142.54
9
Civil works
14869.20
4228.89
10
Teacher Learning
Equipment
54.90
0.00
11
Maintenance Grant
1401.83
0.10
12
School Grant
1140.73
1047.00
Contd..
Sr
No
Activities
Budget approved
for the year
Expenditure
13
Research & Evaluation
264.15
20.31
14
Management & Quality
2804.00
337.80
15
Innovative Activity
2000.00
603.83
16
Community Training
514.04
0.00
17
NPEGEL
7.66
0.00
18
KGBV
103.79
21.65
47865.00
14848.97
TOTAL
District Wise Outlay & Expenditure During
the First quarter 2010-11
Sr
No
Name of the District
1
Amritsar
2
Barnala
3
Fig. in lacs
Budget approved for Expenditure
the year
3736.94
1083.83
708.47
131.96
Bathinda
1942.42
385.36
4
Faridkot
1144.39
353.16
5
Fatehgarh Sahib
2185.31
949.16
6
Ferozepur
3908.93
829.70
7
Gurdaspur
4927.56
854.97
Contd…
Sr
No
Name of the District
Budget approved
for the year
Expenditure
8
Hoshiarpur
3479.37
891.42
9
Jalandhar
2701.49
1262.35
10
Kapurthala
1992.59
477.31
11
Ludhiana
2659.92
851.45
12
Mansa
1728.78
537.62
13
Moga
1917.37
843.42
14
Mohali
1529.81
460.07
Contd..
Sr
No
Name of the District
15
Mukatsar
1620.89
151.87
16
Nawan Shehr
1620.89
586.78
17
Patiala
3101.28
589.53
18
Ropar
2373.56
411.76
19
Sangrur
2189.51
149.72
20
Tarantaran
1775.14
409.25
21
State Project Office
620.89
2638.19
46865.00
14848.97
Total
Budget approved
for the year
Expenditure
Comparison of Financial Performance for the
first quarter for the Years 2009-10 &
2010-11
Fig. in lacs
Year
Approved
Budget
Expenditure Percentage
during 1st
of
quarter
expenditure
2009-10
36911.80
6208.14
16.88%
2010-11
47865.00
14848.97
31.00%
Commitment of State Government
and Matching State share under SSA
 Government of Punjab
complete share against
upto the year 2009-10
well. There is no backlog
has released its
GOI’s installments
& for 2010-11 as
of State share.
 For the financial year 2010-11, Rs 130
crores have been received from GOI,
Matching State share of Rs 106 crores has
been cleared by the Finance Department
Punjab and an amount of Rs 60.00 crores
has been received. Release of rest of the
State share amount is under way.
E-Transfer Facility for Release of
funds
 Funds from State Project Office are
released to districts by way of E-Transfer.
 From District to Block level too the funds
are E-Transferred .
 E-Transfer of funds has been started up to
School level too.
 At the moment, 8178 schools out of total
number of 20209 schools stand covered
under E-Transfer facility.
Percentage of coverage under
E-Transference of funds
Units
District
Project
Offices
Block Project
Offices
Schools/
VEDCs
Total no.
of Units
Units
%age of units
covered for covered under
e-transfer of
E-Transfer
funds
facility
20
20
100%
216
210
97%
20209
8178
41%
Mechanism of Internal Audit under
SSA
Except the year 2008-09 SSA Authority
has been having a system of in-house
internal audit.
Till 2007-08, strategy for in-house
mechanism of internal audit under SSA
was like this: The entire state was divided into two
zones viz. Amritsar and Ludhiana.
Contd….
One Assistant Manager (Internal
Audit) and two Accountants were
posted at each of the zonal level to carry
out internal audit of district offices, block
offices, cluster resource centers and
primary and upper primary schools in a
phased manner.
Contd….
 In order to have an efficient and
effective system of internal audit, two
CA firms were engaged in 2008-09 to
carry out 100% audit of SSA.
 However, owing to their indulgence in
some malpractices, the contract which
was done for two consecutive years,
had to be terminated.
Contd….
 From 2009-10 the state has again
switched over to previous system of
in-house zonal internal audit. From
2010-11 state has endeavoured to
further strengthen the mechanism for
in-house internal audit under SSA by
having three zones and three zonal
internal audit teams consisting of
one Assistant Manager (Internal Audit)
and one Accountant each.
Contd…
 Recruitment of internal audit staff has
already been done in the month of
July 2010. Their joining is under way.
As per the plan, they will cover all the
DPOs blocks, clusters and schools in
such a manner that all are covered in
a period of three year cycle
 It is expected that pace and quality of
internal audit will further improve.
OBSERVATIONS OF INSTITUTE OF PUBLIC
AUDITOR OF INDIA (IPAI)
 All the observations and paras raised by
IPAI in phase – I have been logically
settled. Necessary action have been
taken and action taken reports have
been communicated to Govt. of India.
 As regards IPAI – phase II, settlement of
some of the paras (around 22 paras out
of
44)
is
in
process.
Regular
correspondence is taking place with
Central Govt.
Contd…
 Post facto approvals of Executive
Committee of SSA in certain matters
are under way.
 All these pending paras will be settled
very shortly.
Status of Statutory audit and Annual
Reports of SSA
 Statutory Audit for all the financial
years up to 2008-09 has been
accomplished and all the audit reports
stand submitted to Govt. of India.
 Annual Reports up to 2008-09 have
also been submitted.
Contd…
 Process for Statutory Audit for 200910 has been initiated.
 A Chartered Accountant Firm namely
M/s Arora Vohra & Co. has been
engaged to carry out statutory audit
for the financial year 2009-10.
 Audit
would
be
September 2010.
completed
by
Monthly Accounts and On line
System of Information
 Reports of Monthly Expenditure under
various heads of SSA are obtained
electronically from all the districts by
5th of every month.
 The information is consolidated to
formulate State Level Report on
Financial and Physical Progress which
is forwarded to Government of India
between 10th to 15th of every month.
Trainings on Financial Management
Following categories of officials are
trained
periodically
on
Financial
Management and maintenance of books
of accounts:
 Assistant Project Coordinators Finance
and Accountants of District Education
Offices: They are trained/ oriented/
refreshed on account matters and
procedures during monthly progress
review meetings held at State level.
Contd…
 Block Resource Persons, BPCs and
BPEOs are formally imparted training
on finance and accounts as part of
their 10 days training programmes
carried out at district level.
 Informal trainings keep on taking
place during their weekly review
meetings as held with District
Education Officers on every Monday.
Contd….
 All the BPEOs and BPCs are oriented
on Financial Management issues during
the Quarterly Review Meetings as held at
State level.
 Training of School Heads and
Teachers: They are given an orientation
on procurement and financial issues
during especially conducted training
programmes on EDUSAT and teacher
training programmes as well.
Monitoring of Financial Accounts of
VEDCs
 This is done periodically by internal
auditors and by BRPs, DRPs & Divisional
Inspection Teams.
 Formal and surprise checkings are
done by inspection teams to see the
working of schools and maintenance of
financial accounts by VEDCs.
 Irregularities if any are pointed out
and corrective actions are suggested on
the spot.
Procurement of Goods and
Procurement procedures
Commonly procured items at State level are: text
books, supplementary teaching learning material,
computers, computer peripherals, projectors, office
equipments, office furniture, office contingencies,
hiring of vehicles, printing work, contract services,
engagements
of
auditors,
engagements
of
universities and research institutes for qualitative
and evaluative works under SSA.
These items are procured by following appropriate
transparent procurement procedures. Quotations
and open tenders are called depending upon the
value of goods.
 Furniture and other requirements of schools are
procured at the level of VEDCs.
Thanks