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Strategic Energy Management Planning
7th February 2007
Liam Tolton SEI Independent Consultant
Topics
• An Introduction to Energy Management
Planning
• The Use of the Energy Management Action
Programme : Energy MAP
• The Resources of SEI at your disposal
• New Programmes for 2007
Introduction to EM Planning
• Energy Management is like any other aspect of
business…
• “ If you FAIL to PLAN you PLAN to FAIL “
• Energy Management Planning is therefore about
• A Structured Approach to Energy Management
• Planning at Two Levels
• Strategic Level
• Operational Level
Strategic Planning
• Where does Energy Management Fit into your overall business ?
• Financial Impact only ?
• Energy Prices increasing in the long run
• Potential Operational Impact ?
• Availability of Suitable Energy Sources
• Oil
• Gas
• Electricity
• Environmental Impact
• Carbon Footprint / Carbon Trading
What’s the main objective?
AIM
To achieve business objectives
at minimum energy cost
Energy Supply
Pay less
per
unit of
energy
Energy Usage
Reduce
energy
consumed
Ad hoc approach
Costs high
= Audit
Waste cutting, some
investment
Costs high again:
Where’s that last audit?
Costs
Here we
go again!
+5%
0
-5%
Under control.
-10%
-15%
-20%
-25%
0
Years
5
Energy Management Approach
Senior management
commit to programme
Costs
+5%
Initial savings
sustained
0
-5%
Housekeeping first – then
investment
-10%
Becomes company
culture
-15%
-20%
Investment
-25%
0
Years
3
3 key elements of successful
energy management ?
Organizational
Management Commitment
Technical
Understanding your
energy usage and how to
control it
Balance all 3 for a
successful
programme
People
Developing an energy
efficient culture
Energy MAP
5 Step Approach
Monitor &
Review
Implement
Plan
Identify
Commit
The ENERGY MAP
Strategic Impact & Responsibility
MAP Steps 1 & 2
• If it is important to the business then someone must
be RESPONSIBLE for it …..
• Senior Manager Assigned the EM Responsibility
• Step 1
• Energy Manager Appointed
• Step 2
• This may be a part time assignment.
Strategic Planning
• Strategic Planning Starts with a POLICY
• Step 3 Draw up an Energy Policy
• Link to Shareholder / Corporate / Other
Stakeholder positions
• Communicate the Policy
• Step 4 : Communicate to
• Employees
• Stakeholders
• The Public
Embed EM in the Organisation
• Review the Commitment of Senior Management
• STEP 5 Review Management Commitment
• If the Senior Management are committed then
• EM will become part of the CULTURE
• When it takes root the results will AMAZE !!
• Everyone will take it on board
• Energy Conservation will become part of everyday
life …
Operational Planning
• To give effect to the Strategic Plan and Policy:
• Plan some OPERATIONAL Interventions
• Start with
• The IDENTIFY PILLAR
• Overview Use Step 6
• Determine Key Factors impacting EM Step 7
• Carry out an Energy Survey Step 8
• Identify the Savings to be gained Step 9
• All of the above are the INPUTS to an Operational Plan
The Operational Plan
• The PLAN Pillar shows the essential ingredients in
any plan:
• Set Targets : Step 10
• Prepare a detailed Plan : Step 11
• Allocate Sufficient Resources : Step 12
• This is the area of the overall programme where a lot
of the real planning is done.
Set Targets
• These should be S M A R T
• Specific : to an area , building or machine
• Measurable : Estimated from Measurements
• Attainable: Within the bounds of current technology
• Realistic : Reasonable relative to the technology
• Time Bound : A schedule should be agreed at the
outset.
Plan : Step 11
• There are several tools that can be used to help:
• Project Charter defining
• The scope,
• The schedule
• The resources
• Project Scheduling Tools e.g. MS Project
The above tools can equally be used for
• Programme Planning
• Project Planning
The Project Charter
• Now its time to PLAN your project:
• The same concepts apply to Programme Planning
• All Projects should start with a good project charter :
Project Title:
Team Leader:
Team Champion:
Start Date:
Revision No.
Date
Department
Target Completion Date:
The Project Charter
Template available on Website
Project Element
1. Area / Process:
2. Opportunity / Risks
:
3. Objective:
4. Measurements:
Description
Team Charter
The area / process in which
the energy conservation
opportunity exists.
Describe the source and
nature of the energy to be
saved and any foreseen risks
What Energy & Cost savings
are expected ?
What are the measurements
that quantify success of the
project?
Measurement
Current
Baseline
Target
Saving
Maximum
Possible
Saving
Units of
Measure
kWhrs
Euro
5. Energy Savings :
What is the improvement in
energy efficiency?
Are there other
improvements?
6. Project Scope:
What is the scope of the
project: What is specifically
included and what is
excluded?
Energy
Savings
kWhrs
Cost
Savings
Euro
Included
Other
benefits
Excluded
The Project Charter
7. Team Members:
Names and roles of team
members
8. Other Benefits
arising from this
project :
Are there other benefits from
this project? e.g. Quality,
Safety ,Environment,
Productivity.
8. Schedule:
Define key milestones and
dates.
9. Budget:
What is the Project budget?
Who is authorized to commit
funds (Requisition / Approve)
Planned reporting mechanism
10. Resources
Required:
Will the project be internally
resourced? Who ?
Are external resources
required?
Team Leader:
Team Members :
Key Project Dates
Project Start
Project Scope
Project Plan
Procurement
Installation
Commissioning
Step 12 Resources
• Resources are usually the CHALLENGE
• Financial :
• Can we afford it?
• Can we afford to do nothing?
• Most firms will spend on CAPITAL assets with a
reasonable Return
• Human
• This is usually the limiting factor
• Especially when EM is a Part Time Role
Finally we are ready to TAKE
ACTION
• The Take Action Pillar is the ongoing HEART of the
MAP
• Step 13 Awareness
• A good Energy Awareness Programme is a MUST
• Step 14 Training
• Technical Training in Energy Management
• Energy Management Awareness Training
Keeping Track
• All opportunities and projects must be TRACKED
• Step 15 Savings Register
• Shows the Projects /Ideas
• Their Cost to implement
• Their Estimated Savings
• Demonstrates the success of each intervention
• Step 16. Significant Energy Users
• Every Site Should Know these
• Pareto : 80% of the Energy is used by 20 % of the
equipment
The Review Pillar
• Ongoing Review is an Essential part of an EM
Programme
• Step 17 Monitor: At Least MONTHLY
• Step 18: Measure
• At Site Level : The Energy Bills
• At Building / Process Level : Monitoring &
Targeting Programme
• At Machine Level: On line or periodic
measurement
BENCHMARK against other equipment / lines / sites
Closing the Loop
• Step 19: Review.
• Regular Programme Review is important
• Team Meetings
• At least Quarterly
• Step 20: Management Review
• Management Review of the Programme
• At least Annually
• Modify / Affirm the policy and direction of the
programme.
Energy Management Systems
• New Irish Standard
• IS 393: 2005
• Guidance on the
development of a SYSTEM
BASED approach to Energy
Management
The Resources of SEI
• SEI provides a range of resources to help;
• The Energy MAP
• On line website with a range of tools to help you plan
your programme
• A Technology Wizard to help with specific technology
issues
• Expert Advice from Energy Specialists
• Training Courses
• Exhibitions & Seminars
• A range of Publications on Energy topics
Enhanced supports for business
2007
New services in 2007
New supports for business – especially SMEs
•
•
•
•
•
Working with firms, sectors and groups
Energy MAP web resources and tools
Training in appropriate energy management
On-site energy assessments
Advice on standard efficiency solutions
Watch this space…
• Programmes launching soon
• For information or to express interest contact
Deirdre Farrelly
Sustainable Energy Ireland
Tel 01 808 2087
[email protected]