Transcript No Slide Title

Proven performers, good neighbors
Prequalification Requirements
for Subcontract Opportunities
June 1, 2006
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Introductions & Safety Topic
Proven performers, good neighbors
 Introductions
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Diane Osbourne, Small Business Advocate
Dave DuRegger, Subcontracts Manager
Gary Cough, Site Construction Manager
Otis Drinkard, Construction Superintendent
Al Peter, Construction Safety Supervisor
Nevin Thomas, Safety Manager
 Safety Topic
R:/Administration/Presentation/SubcontractorTraining/Prequalification Requirements for Subcontractors June 2006
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Prequalification Process
Proven performers, good neighbors
 Prospective companies will be required to prequalify
for each Request for Proposal (RFP) opportunity.
 The process for becoming prequalified requires the
active participation of interest companies.
 All project RFP’s are Invitation to Bid Only-the
completion of prequalification process does not
guarantee participation in any RFP
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Bechtel Supplier and Contractor
Portal
Proven performers, good neighbors
 All interested companies are required to register on the
Bechtel Supplier and Contractor Portalhttp://supplier.bechtel.com
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Dunn and Bradstreet Number
Bonding capacity, bid range
Annual sales
Area of expertise, work experience
Business size classification
 Information is utilized to assess your company’s
capability
 You may also send a letter of introduction & company
capabilities to the Project Small Business Advocate
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Prequalification Process
Proven performers, good neighbors
 Most RFP Opportunities will be posted on the project
website under Suppliers/Subcontractors/Opportunities:
http://www.bechtelparsonsbgcapp.com
 Prequalification requirements will be listed on the
description for the scope of work
 Submit interest and prequalification documents utilizing
the e-mail tool by clicking the envelope icon
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Small Business
Proven performers, good neighbors
 BPBG is committed to providing meaningful roles for
small, small disadvantaged, HUBZone, women-owned,
veteran-owned and service disabled veteran-owned
businesses
 Am I a small business?
http://www.sba.gov/size/indextableofsize.html
http://www.sba.gov
 BPBG strongly encourages partnerships between small
businesses and small and large businesses
 Identify the role of each partner in your plan
 Submit prequalification documents for each partner
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Prequalification Documents
Proven performers, good neighbors
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General Requirements - Supplier / Contractor
Information
Bechtel Supplier and Contractor Portal
Commercial / Financial Capability
Forecast of Upcoming Opportunities
Review RFP Specific Requirements – Prequalification
Request on BPBG Website includes submission of
documentation to demonstrate compliance:
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Minimum Go / No-Go Scope-Specific Requirements
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Directly Relevant Experience
Past Performance
Minimum Go / No-Go Safety Program Implementation and
Performance History
Quality Assurance Program requirements
Environmental Compliance
Role of Subcontractors
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Prequalification Documents Cont.
Proven performers, good neighbors
 Submit Requested Information by due date
 Evaluation of Responses
– Additional information may be requested
 List of Prequalified Offerors
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Quality Assurance and Control
Guidelines
Proven performers, good neighbors
 Management System to assure yourself and the customer
that you are doing what you say you are going to do
 Focus on what is important (contract, specifications,
codes and standards, and schedule)
 Good Business (have a plan, document key activities,
report with object evidence to support conclusions)
 Strive to improve efficiency
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Safety and Health Prequalification
Proven performers, good neighbors
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How do we evaluate potential subcontractors?
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We ask for your Experience Modification Rate (EMR)
Where does this come from?
 Your insurance carrier provides the EMR and this
is based on your loss experience
 We are looking for an EMR of 1 or less, you
should be as well
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Safety and Health Prequalification
Proven performers, good neighbors
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Things we want you to report about your
company:
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Your exposure hours or hours worked (last three years)
If you had any fatalities and a description of them
How many lost workday cases within the last three years
Your medical only cases
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All the information is on your OSHA 300 log
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We are also asking you to provide a copy of
your OSHA 300 Log
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Safety and Health Prequalification
Proven performers, good neighbors
 Safety and Health Program Guidelines & Safety Ratings
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Safety and Health Prequalification
Proven performers, good neighbors
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Safety and Health Prequalification
Proven performers, good neighbors
 http://www.osha.gov/recordkeeping/OSHArecor
dkeepingforms.xls
 Down load this form and maintain your records
electronically.
 It includes the annual summary sheet, and this
is where it is easy to find the information you
need to provide.
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Safety and Health Prequalification
Proven performers, good neighbors
 List the type of work your company does
 Tell us about how you investigate accident and
who these are reported to in your company
 Do you do regular inspection of the workplace
and how are violation handled?
 Do you conduct safety meetings and by
whom?
 Do you have written safety program with
assigned responsibilities ?
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Safety and Health Prequalification
Proven performers, good neighbors
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Do you have training programs?
1. New Supervisor
2. Orientation for new hires
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Do you have a Hazard Communication
Program?
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A written program
Material safety date sheets (MSDS)
Produce/containers labels
Worker training to understand the MSDS and
labels
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Safety and Health Plan
Proven performers, good neighbors
An example Safety and Health Plan has been
provided to help develop your own.
Your Safety and Health plan should include:
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Company Safety and Health policy statement
1. Assign responsibilities and reporting relationship
of your Safety Person
2. Employees’ right to stop work and report unsafe
condition without fear of reprisal
3. Company procedures to eliminate accidents and
injuries
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Safety and Health Plan
Proven performers, good neighbors
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Personal protective equipment:
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Hard hats
Safety glasses
Safety shoes
Hearing protection
Fall protection
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Safety and Health Plan
Proven performers, good neighbors
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The training requirements as an example:
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New worker orientation
Confined space
Fall protection
Excavation and trenching
Emergency response
Respiratory protection
Etc.
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Safety and Health Plan
Proven performers, good neighbors
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Hazard Communication
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Written program, this describes your program
Material Safety Data Sheets (MSDS)
Product/container labels
Workers’ training
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Safety and Health Plan
Proven performers, good neighbors
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Accident reporting and investigation
1. Are accident reports and causes tracked
2. Are hazards reported to employees in safety
meetings as things to watch out for
3. Are they used as lessons learned
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Safety and Health Plan
Proven performers, good neighbors
 Job site inspections
1. By whom
2. How often
3. Responsibilities for corrective action
4. How are the results reported and to whom
5. Are findings tracked to completion
• Date of identified deficiency & description
• Projected resolution date & actual date corrected
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Safety and Health Plan
Proven performers, good neighbors
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The development of Activity Hazard Analysis
(AHA)
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The activity
Steps & potential safety and health hazards
The controls to mitigate the hazards
Equipment that will be used
Employee briefing or training
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Safety and Health Plan
Proven performers, good neighbors
 Regular Safety Meetings
 Daily job briefings
 Morning stretch session
 Job briefing for all work activities
 Workplace inspections
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Safety and Health Plan
Proven performers, good neighbors
 Monthly report of hours worked
 Injury reports:
– 0 to 60 report, this immediately using the best
information you have
– CATEGORY 3 INCIDENT REPORT
 OSHA recordable
 Lost time
 Near miss
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National Construction Labor
Agreement
Proven performers, good neighbors
 The BGCAPP project is signatory to the
National Construction Agreement (NCA).
 Under this agreement BGCAPP has reserved
the right to pre-select certain work to be
performed without becoming signatory to the
NCA agreement.
 The website description will indicate if the
Scope of Work has been pre-selected or will
require bidders to sign the project specific
(NCA)
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National Construction Labor
Agreement
Proven performers, good neighbors
 Examples of contractors who may not need to
become signatory to the agreement:
– Local Contractors (Madison & surrounding counties)
 Clark, Estill, Fayette, Garrard, Jackson, Jessamine,
Madison, and Rockcastle Counties
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Small Business
Small Disadvantaged Business
Woman-owned Small Business
HubZone Business
Veteran Owned Business
Service-Disabled Veteran Owned Business
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Upcoming RFP Opportunities
Proven performers, good neighbors
 This calendar year (3rd QTR CY06)
 Fencing
– ~ 10,000 ft. of outrigger equipped chain link fence
– ~ 10 double swing and overhead gates
– ~ 2 Mechanized cantilever gates
 Civil Work
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Vehicle Security Pop-up Barrier & Control System
Roadway Concrete
Access Control Building Concrete Foundation
Truck and Auto Canopy Concrete Foundation
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Upcoming RFP Opportunities
Proven performers, good neighbors
 This calendar year (3rd QTR CY06) Con’t
 Electrical Package
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Roadway Lighting
Communication U/G Cable
UPS System
Small Standby Diesel Generator
 Mechanical Utilities Package
– Sewer Septic System
– Potable Water Supply
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Upcoming RFP Opportunities
Proven performers, good neighbors
Subcontract Opportunities in CY07
 Structural Steel Truck and Auto Canopy
– Engineer, fabricate, two overhead canopies
located beside the access control building
– Truck canopy has a roof area of approximately 6000 SF
– Auto canopy has a roof area of approximately 4500 SF
 Badge Facility
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1500 SF (30’ x 50’ block building
Minimal windows for safety and security reasons
General electrical and plumbing
Water tank, fabrication and installation
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Upcoming RFP Opportunities
Proven performers, good neighbors
Subcontract Opportunities in CY07 (Con’t)
 Design fabrication & erection of pre-engineered
steel buildings
 Installation of 138K Substation
Subcontract Opportunities in CY08
 HVAC Package
 Fire Detection and Protection
 Concrete Block Masonry
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Upcoming RFP Opportunities
Proven performers, good neighbors
Subcontract Opportunities in CY09
 Heat Tracing/Freeze Protection
 Special Coatings
 Fireproofing
 Internal Field Tank Linings
 Thermal Insulation
 Chemical Cleaning
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Upcoming RFP Opportunities
Proven performers, good neighbors
Subcontract Opportunities in CY10
 Phase 2 Main Plant Road Paving
The scope of work and time for all future RFP’s are
subject to available federal funding and various
agency approvals.
Continue to monitor the project website for more
information
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Contact Information
Proven performers, good neighbors
Diane Osbourne
Small Business Program Advocate
(859) 624-6204
[email protected]
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