Transcript Slide 1

English Writing
Business Writing
John E. Clayton
Nanjing University, November 11, 2004
Good Morning
Please turn-in your new journal
Please pick-up your old journal
Exam Results
Objective Questions (Max = 17)
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Exam Results
Essay (max = 85)
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Exam Results
Essay – Key Problem
•No thesis
•Weak thesis
•No reasons
47%
Exam Results
Let’s Try Again
Cell Phones in Cars?
More Students in Universities
Plagiarism?
Syllabus
01 Introduction; Student photos; Overview
02 Information cards; Punctuation; Writing process
03 Paragraphs; Essays – structure, outline, thesis, etc.
04 No Class - National Day Holiday
05 No Class – Education Conference
06 Essays – conclusion
07 Essays – Let’s start again
08 Mid-term exam
09 Review exam, Introduce Business letters
10 Business – Resume
11 Business – Resume, cover letters
12 Business – Cover letters, Statement of Purpose
13 Business – Statement of Purpose
14 Movie – “Wizard of Oz” – if we are caught up
15 Review for final exam
16 Final exam
journal 1
journal 2
Journal 1
journal 2
journal 1
journal 2
What’s Next for Me?
You’re a Senior – it’s time for:
• Graduate school
• Employment
What’s Next for Me?
You must be a Salesman:
You will never sell a
product more important
than yourself
Position Selection Manager
The Ideal
Hi – I’ve got a great
• job
• grad school seat
• scholarship
Just for YOU!
The Reality
Hi – I’ve got 300 applicants
for this
• job
• grad school seat
• scholarship
Why should I choose YOU!
Position Selection Manager
… and in case you’ve
forgotten --
The interviewer or
recruiter on the other
side of the desk, or the
other end of the phone
line, could easily be a
woman.
Selection Process
------- Interviews ------Pre-screening
Telephone Face-to-Face
Cover letter
Resume
Application
Personal Statement
Recommendations
1st Filter
2nd Filter
3rd Filter
Offer
Application for Employment
Resume
Cover
Letter
The cover letter:
• Describes what you want
• Summarizes why you should
be considered
• Provides contact information
The Resume:
• Tries to sell YOU
• Gives more detail about
education, skills, talents,
awards, etc.
What is a Resume?
• A resume is a personal summary of your
professional history and qualifications. It
includes information about your career goals,
education, work experience, activities,
honors, and any special skills you might
have.
Specialized Resume
• Your resume should be “tailored”
for a specific purpose.
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• Build a “pool” of your education,
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skills, experiences, references,
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etc.
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•
Draw
from
the
pool
the
best
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points for a particular application.
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Resume
Homework
Build a “pool” of your education
skills, experiences, references, etc.
General Guidelines
• Length: It is best to limit an entry-level
resume to one typed page. Be as concise as
possible in stating information in each
section of your resume.
• Font: Avoid fonts smaller than 10 point and
larger than 12 point.
• Paper: Use 8 1/2” x 11” 20 lb paper. Print
your resume with a laser or high quality inkjet printer.
Identifying Information
• Put your name,
permanent and campus
addresses, permanent
Kimberly Ann Hurst and campus phone
1305 Palmer Dr. #1275 numbers, and email
address prominently at
West Lafayette, IN
the top of your resume.
[email protected]
• Avoid using a nickname
(765) 555-1706
to identify yourself.
• E-mail addresses are
common today, and
acceptable.
Objective Statement
• One to three sentence summary of your area
of expertise and career interest.
• Write as complete sentences or as descriptive
phrases with minimal punctuation.
• Relate your existing skills directly to the job
you are seeking. Demonstrate what you can
do for the company rather than what they can
do for you.
Objective Statement
Avoid over-generalized
statements:
A position allowing me to
utilize my knowledge and
expertise in different areas.
Avoid statements that focus
only on what a company
can do for you:
A position where I gain
experience in working on
biological problems.
Make the statement as
specific as possible:
A position which
allows me to apply
my background in
engineering and high
performance
computing to
biological problems.
Education
• This is an important section for recent
college graduates or students seeking
internships or summer jobs.
• Beginning with the highest level of
educational achievement, include
information such as university attended,
degrees earned, major, minors, grade point
average, date of program completion, and so
forth.
Education
Purdue University, West Lafayette, IN
Graduation May 2000
Bachelor of Science in Computer Engineering
GPA: 3.2/4.0
Major GPA: 3.5/4.0
• You do not have to include your GPA on the resume, but if
it isn’t included, employers may assume that it is lower
than it really is.
• Always state the grade point scale your school is using.
Relevant Courses
• List relevant courses
that:
– Help you stand out
from the crowd
– Have provided you
with specific skills
or knowledge
• Consider including
this information in
the education section
of the resume.
Spanish (4 semesters)
Computer Science
Business Writing
Business Law
Ethics
• Only include courses
taken in addition to
your major or minor.
• Refer to the course by
name rather than by
number.
Employment Experience
• Include positions you have held which
are related, in some way, to the job you
are seeking. These might be both paid
and volunteer positions.
• Be creative with this section of your
resume by describing and emphasizing
your experiences in the most relevant
way possible.
Employment Experience
Hospitality Intern
(May 1999-August 1999)
Mountain Jacks, Lafayette, IN
* Oversaw the planning,
production, preparation and
prompt delivery of food
* Assisted in training and
retaining new and
experienced employees
* Created a positive and
healthy atmosphere in the
restaurant
• Include information such
as company name and
location, job title, dates,
and duties performed.
• Make this section easy to
read by using spacing and
bullets.
• Use action phrases to
highlight the duties you
have performed.
Activities & Honors
• Include relevant activities and honors that
you could discuss with your prospective
employer or that have given you valuable
experience or skills.
Specialized Skills
• Include skills that make you unique, such as
computer skills, foreign language skills, or
military service.
• Be specific in describing your special skills;
name computer programs you know, how
long you studied a foreign language, or your
dates of military service.
References
• In general, do not include the names and
addresses of your references on your
resume.
• It is enough to state that references are
available upon request.
• Choose professional references rather
than character references. Employers
and professors who know you and your
work are the best references.
Reference Sheet
Dr. Mary Delinsky
Heavilon Hall, Room 226
Purdue University
West Lafayette, IN 47907
(765) 494-3723
Dr. Delinsky is my current
academic advisor in the
Creative Writing and
Science Fiction Program.
• Include the names,
addresses, and phone
numbers of your references.
• Always ask permission
before you include any
information on your
reference sheet.
• Consider giving your
references a copy of your
resume so they will be
prepared to talk to
employers.
Business Letter Format
Return address
(address of writer)
Date of letter
18 Maple St.
Brome, Québec
Canada, J0E 1R0
June 18, 1996
Inside address of recipient
(same as envelope)
Bo Industries
1000 Main St.
Montréal, QC J0E 1V0
Salutation
Dear Sir ;
I am an avid mountain bike rider and would like
your latest catalogue on bike accessories. I saw in
your advertisement in Mountain Biker. Enclosed is
$1.00 to cover the cost of shipping and handling.
Body of letter
Closing
Thanking you in advance.
Yours truly,
Space for signature
(sign your name)
Printed signature
John Smith
Homework
Homework
Homework