Transcript PowerPoint Quick Tips

PowerPoint Quick Tips
Bad Ischl, Nov. 2003
What is PowerPoint?
high-powered software tool used
for presenting information in a
dynamic slide show format
elements: text, charts, graphs,
sound effects and videos
for classroom lessons,
parents' group meeting,
teachers' seminar, kiosk, …
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To create a presentation
on PowerPoint:
1. Click on
Start /
Programs /
MS Office /
Power Point.
2. Click Blank
Presentation.
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To create a Title Slide:
1. Select the Title Slide layout
2. Click in "Click to add title" text box. Type
in the title of your presentation.
3. If you want a subtitle, click in "Click to
add subtitle" text box. If you do not want
a subtitle, just leave it alone. It will not
show up in your presentation. Or…you
can click in the box to select it and hit
Delete.
4. To reformat the text (size, font, format,
color): Highlight the text. Select
Format/Font on the top toolbar.
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To save your
presentation:
1. Click on File / Save As.
2. Navigate to your destination,
name your file, and click the
Save button.
NOTE: Save your show with each
new slide as a precaution !
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To insert a new slide:
1. Click on the
New Slide
icon
2. Select the
desired layout
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To create a bulleted list:
1. Select a layout
with bullets
2. Click in "Click
to add text"
text box, then
type a bulleted
list about your
topic
Press Enter after each item in the list
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To insert WordArt:
1.
2.
3.
4.
5.
6.
7.
Click on the WordArt icon on the Draw
Toolbar.
Select a WordArt style.
Type in the topic for the slide.
Select OK.
Click on “handles” at corners and size
to fit.
You can change the fill color, font, word
shape, etc., using the WordArt toolbar.
You can position your WordArt anywhere
on the page by clicking and dragging it.
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To insert a textbox:
1. Click the Text Box button on the
Drawing Toolbar.
This is a textbox
2. Type the text.
3. To move the textbox, select it and
drag it to the desired location.
4. To resize the textbox, select it,
place your cursor over one of the
corner handles until the twoheaded arrow appears, and drag to
resize the box.
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To copy and paste a
graphic from the web:
1.
Open up your web browser. Locate the desired
picture or graphic to go along with the topic.
HINT: Type http://www.google.com in the browser address
box. When the page comes up, select the Images tab. Type
in a word representative of the desired graphic and click
Search.
2.
3.
4.
5.
6.
Right click on the image/graphic. Select Copy.
Click on PowerPoint (on task bar).
Position cursor in the center of the template
graphic box.
Right click. Select Paste.
Click on the “handles” at the corners and size to
fit.
HINT: Hold down the Shift key and drag from the corner to
resize the graphic proportionally.
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To save a graphic from the
web and insert it into your
presentation:


Open up your web
browser. Locate the
desired picture or
graphic to go along
with the topic.
Right click on the
image/graphic.
Select Save As.
Navigate to desired
location (your folder,
the Desktop, My
Pictures in My
Documents, etc.)
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The image should
save as a .GIF or
.JPEG file.
Name the file and
click Save.
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To save a graphic from the
web and insert it into your
presentation:
3. Click on PowerPoint (on task bar).
4. Select Insert / Picture / From File
and navigate to your saved
graphic. The graphic should show
up in the gray box. Click Insert.
5. Click on “handles” at corners and
size to fit.
6. When your graphic is selected, the
picture format toolbar should
appear. Use the tools to customize
your picture. If not, select View /
Toolbars / Picture.
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To insert a graphic from the
clip art gallery
or from a saved file:
1. Click on the
Picture icon
2. For Clip Art,
select an
appropriate
picture
3. Click on the
image, then
select the Insert
clip icon
4. Close the Clip
Art Window.
Resize using
handles
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To recolor a graphic:
1. Select the picture
(small boxes appear on sides
and corners).
2. On the top toolbar,
select Format/Picture.
3. If the picture can be
re-colored, a window
should appear with a
Recolor button near the
bottom right-hand corner.
Click on the button and customize
your colors.
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To insert hyperlinks:
1. Select whatever
you want to be
linked to a
website by
selecting or
highlighting it.
2. Click on the
Hyperlink Icon.
3. Type in the file or
web page name
or select it from
recently visited
web sites.
Select Okay.
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To change the order of
your slides:
1. Click on View (on top menu
bar) and select Slide Sorter...,
Or you can click on the Slide
Sorter icon on the bottom left
corner of the screen.
2. Click and drag a slide where
you want it to go
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To add a background:
1.
2.
3.
To add a background color, click on
Format / Background (on menu bar)
Click on the drop-down menu bar.
Choose a color, More Colors, or Fill
Effects. (Try Gradients with two colors
or Preset Colors. Or, try Textures. You
can select different backgrounds for
different slides.)
You can select Apply to apply to the
slide you are editing, or you can select
Apply to All to apply throughout your
show.
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To add transitions
between slides:
1.
2.
3.
4.
Click on Slide Show (on menu bar)
Choose Slide Transition. Click the
dropdown arrow next to "No Transition,"
scroll down to bottom of list and choose a
transition
For sound effects, click Sound
Select a sound option
NOTE: Too many sound effects can be distracting
to the viewer. You may want to be conservative with
the use of sounds.
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To add animations:
1. First select a slide to animate
2. Click on Slide Show / Custom
Animation.
3. Check objects to animate
4. Select desired Order and Timing.
5. Then select the Effects tab
Choose Entry Animation using the
drop down menu bars
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To view your show:
1.
2.
3.
4.
Save your show
Click on the Slide Sorter icon (bottom
left) and select the beginning slide
Click on the Slide Show icon (bottom
left)
…Or, select Slide Show / View Show on
the top menu bar
HAVE FUN!
Source: http://www.nicholls.edu/pt3/Hurricane/ppt_quick_tips.htm
Tutorials in Print: http://www.actden.com/pp/print.htm
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