Transcript Student Information System

Data Management
Student Information System
Project Overview
Outline
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Introduction
Data Management
Objectives
Project Goals
SIS Selection Process
Project Time Line
Advisory Committee
Project Team
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Introduction
• The First Nation Student Success Program (FNSSP)
supports the development of school success planning,
student learning assessments and performance
measurement in individual First Nation schools.
• The FNSSP is an initiative that supports First Nation
schools on reserve in their ongoing efforts to respond to
their students’ needs and improve student and school
results.
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Database Management
• The Database Management component will enhance and
support the collection and analysis of data on student
and school performance which is critical to a school’s
ability to advance and track student achievement. It
allows schools to set targets and monitor results and
report to parents and communities on how students are
doing. Data includes the day-to-day record keeping of
students, grades, results of standardized testing and
other academic assessments, including attendance.
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Objectives
1. Streamline the school administrative tasks:
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Easy to access student information
Attendance
Grades
Academic history
Demographics
Discipline
Contact information
Health information
Standard testing information
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Objectives (Cont’d)
2. Streamline the management and aggregate data
reporting tasks:
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Nominal Roll
Special Education
Monthly attendance rates
Graduation rates
Drop-out rates
Literacy test results
Numeracy test results
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Objectives (Cont’d)
3. Have rule-specific access to data management
modules.
4. Have a Freedom of Information and Protection of
Privacy Act (FIPPA) and OCAP compliant structure.
5. Reduced requests from the Education Director’s office
for student information.
6. Maintain student confidentiality while providing access
to staff members.
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Objectives (Cont’d)
7. Configure system to schools’ unique specifications:
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Teachers
Scoped to Life-Long learning
School information
Courses
Students
Report cards
Federal and provincial reporting
Additional modules as required for facilities, busing, scheduling,
etc.
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Project Goals
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The goals of the project to implement a Student Information
System (SIS) are:
– Implement a single SIS across all First Nations schools in Manitoba.
– Implement a centralized repository for data management and reporting
purposes.
– Provide school-based and aggregate reporting to education authorities,
schools, students, parents, the province of Manitoba, and Indian and
Northern Affairs Canada (INAC).
– Facilitate school improvement through data-driven decision making.
– Implement a SIS that reflects the Provincial standard for learning
outcomes.
– Streamline school administrative tasks.
– Reduce requests from the Education Director’s office for student
information.
– Maintain student confidentiality
– Configure SIS for schools’ unique specifications.
SIS Selection Process
• Project documented 317 requirements for SIS
including:
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Assessment
Attendance
Demographics
Discipline
Health
Scheduling
Special Education
Gradebook/Transcripts
Reporting
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SIS Selection Process (Cont’d)
• RFP was sent to 6 potential vendors:
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Maplewood
Mayet (partnered with Protegra)
Dadavan
Trevlac
HARTS
Orion Software (partnered with Pearson)
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SIS Selection Process (Cont’d)
• Based on how well the vendors’ met the requirements,
each solution was scored and totaled.
• Vendors with the 3 highest score were short listed to
demonstrate their solution.
– Mayet
– Maplewood
– Dadavan
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SIS Selection Process (Cont’d)
• Based on vendor demonstrations, each solution will be
scored according to functionality, ease of use, and
suitability of product.
• The vendor/solution with the highest score will be
selected.
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Project Time Lines
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Vendor Demonstrations
Nov 25 - 26, 2009
Select SIS Vendor
Dec 8, 2009
Customize SIS as Required
Jan – May 2010
Update/Customize Training Material
Jan – March 2010
Conduct Training on SIS for all school staff
March – Aug 2010
Configure SIS Security
Feb – March 2010
Configure Report Formats
March – Aug 2010
Install Required Hardware in Schools
March – Aug 2010
Upgrade Internet Bandwidth as Required
March – Aug 2010
Data Conversion/Testing
June – Aug 2010
Go Live Date
Sept 2010
School Assessment Dates
Sagkeeng
Nov 30 – Dec 1
Fisher River
Dec 7 - 8
Waywayseecappo
Dec 14 - 15
Opaskwayak
Dec 9 - 11
Wasagamack
Dec 14 -16
Tataskweyak
Dec 3 - 4
Oxford House
Dec 7 - 9
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Advisory Committee
• Purpose:
– Assist with SIS vendor selection
– Assist with creating policies and procedures regarding data
management/storage/access for SIS
– Develop governance policies
– Selection of 5 committee members
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Project Team
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Paul Scott – Project Manager
Jason Bailey – System Administrator
Adam Dyck – School Trainer
Jonathan McKenzie – Technician
Conrad Beck – Service Desk
Howard Burston – Project Sponsor
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