Transcript Ellucian/ Colleague Student Planning

Ellucian / Colleague
Student Planning
Instructions for Students
October 2014
Log into the portal and go to the
Web Advisor menu at the bottom
right.
Click on Web Advisor for Students,
then Academic Planning, then
Student Planning.
The first screen you will see gives you links to two important steps
you need to take to get started using Student Planning. On this first
page, you will also see your current Program (Major), GPA, and
progress toward your degree. At the bottom of this page, you will
see your schedule.
Step 1. View Your Progress
If you click on View Your Progress or the My Progress tab, it will take
you to a screen like the Program Evaluation in the old Web Advisor. You
can see what courses you still need to take to meet degree
requirements.
Scrolling down the My Progress page, you will see that course options
that will meet requirements are listed. You can click on the course
name or use the search button to search for classes. Requirements that
have not been planned or completed will be marked ! Not Started.
Those you have taken will have a status of In Progress or Completed.
When you click on the course name or the Search button it will
take you to the Course Catalog; just click on My Progress to
return to the program evaluation.
Since some of the
requirements on this
page have a long list of
courses that could fulfill
them, you may find the
Hide button helpful.
You can play “What if …”
(look at your progress toward
different potential programs)
by clicking on the the View a
New Program tab and
choosing a program from the
list in the pop-up box.
You can also view 8-Semester Plans by
clicking on the Load Sample Course
Plans button at the top right of the
screen. You can load a sample plan
onto your Timeline so that you can use
it as the basis for your own plan.
In the dialogue box,
either skip selecting a
term or choose the
current term. Use the
radio button to choose
the plan for the program
you are currently in, or
search for a different one. You only need to type in a few letters
of a program name to search.
The sample plan will
come up in another
pop-up box. You can
scroll through it to
review all planned
courses. Clicking the
Load button will
place these courses
onto your plan.
You can view your plan by
going to Plan & Schedule (see
next slide), then Timeline.
Step 2. Plan Your Degree and Register for Classes
 Click on the
Plan & Schedule
tab. Your

current schedule
will show in
Calendar View.
 If necessary,
use the right
arrow button
next to the
semester to
scroll to Spring
2015.

Under Timeline, you can view and change the sample 8-Semester
Plan you loaded in Step 1.
Courses or entire semesters can be deleted by clicking on the .
Courses can be moved to another semester by clicking on the
course name to bring up another dialogue box. Choose the new
term from the drop-down menu.
Note that in this view, a yellow warning ! appears if you have not
yet taken or planned a pre-requisite. These warnings are also shown
on your Timeline.
Back on the Progress screen, note that required courses now show up
with yellow icons, since they’ve been planned; the progress bar at the
top will be yellow, too. Courses that you have completed or registered
for will be indicated in green.
When you’ve met a requirement, courses under it will be marked as
fulfilled.
When you have finished revising your academic plan, return to
Schedule (Calendar View) to plan your course days and times for the
upcoming semester. Your planned courses will be listed on the left
side of the screen.
Click on View
Other Sections to
see sections of
your planned
courses for the
upcoming
semester.
The pre-requisite
warning !
will also show
here.
You can view multiple sections for several classes at once. When you
click on View Other Sections, all sections of that course will show in
light yellow with a dotted outline. This will make it easy to spot
conflicts. Click on a section to add it to your proposed schedule.
Closed (full) sections will be in red and marked by this icon ! .
When you have finished choosing sections, your planned courses will
appear in yellow.
Remember, before you can register your advisor must approve your
schedule. Click on Advising to submit a request for review to your
advisor.
On the Advising screen, click the Request Review button. You will
see a notification at the top of the screen that your plan is ready for
review. You can leave notes for your advisor here, but you should
always e-mail your faculty advisor when you have requested a
schedule review.
Once your advisor has approved your schedule, you will use the
Register Now button to complete the registration process. You will
find it at the top right of the Schedule screen, but it will not be
available until the day/time that registration opens for your class.



There are some important features at the top left of your schedule/
Calendar View screen.
 You can use the arrow buttons to move between semesters.
 Clicking Print will bring up a your schedule in a printer-friendly
format.
 You can use Save to iCal to download your schedule to the
electronic calendar on your phone, tablet and/or computer.
Course Catalog
Course descriptions and available sections, searchable by subject,
can be found under Course Catalog.
 When you choose a subject, the descriptions for each course in the
catalog will come up.
 The Add Course to Plan button can be used to place a course on
your plan from here.
 If you want to view all courses in all subjects, you can delete the
applied filter by clicking on the .
 For courses that are being offered in the current term, there will
be an option to View Available Sections. Clicking on it will bring up
scheduled course sections.
 The Add Section to Schedule button will add this course section
to your proposed schedule.
On the left side of the screen, courses can be filtered by days and
times, instructors, and course types including on-line, writing
intensive, and E-Term.
Unofficial Transcripts
By clicking on the Unofficial Transcript tab, you can download a .pdf
version of your unofficial transcript. Students will still need to
contact the Registrar’s Office for official transcripts.
Questions?
Contact your advisor. You can also stop by the PACE Office, Room
109, Lower Level, Stanley Library, to ask questions or pick up
Change of Program or Change of Advisor forms.