Transcript Preparing for Live@edu

Preparing for Live@edu
IT Forum
February 17, 2011
Agenda
Live@edu Project Status Update (Jim Franceschelli)
 What to do with existing email (Vince Yanusauskas)

Clean-up
 Organize
 Get ready to move

Migration tools & methods (Diane Jachimowicz)
 Q&A

Preparing for Live@edu
“That's great, it starts with an earthquake, birds and snakes, an
aeroplane Lenny Bruce is not afraid. Eye of a hurricane, listen to yourself
churn world serves its own needs, regardless of your own needs. ….
….
It's the end of the world as we know it.
It's the end of the world as we know it.
It's the end of the world as we know it
and I feel fine.”
R.E.M.
Live@edu Features & Benefits
Integrated email and calendar
 Outlook Web Access (OWA) and Outlook
Client
 10 GB email storage space

(Currently 200mg w/ Thunderbird - RoyalMail)
Upload attachments of up to 20mb
 Support for Windows, Macintosh, Linux and
Mobile

Live@edu Features & Benefits

SkyDrive
25 GB cloud storage
 Lite versions of Word, Excel, Powerpoint, and
OneNote
 Available via web browsers

Update on Challenges &
Considerations

First major cloud service
Contract, Secure Communications, Accounts &
Credentials
 Working with General Counsel and Microsoft on
Agreement


Account Provisioning

Identity and Access Management
Update on Challenges &
Considerations

Email Archiving
Not easy to archive in a searchable format
 We continue to look…


Conversion of existing email


Testing so far has been successful in moving server
mail and local email
Contacts & Address books

Also successful in migrating to Live@edu
Update on Challenges &
Considerations

Testing Continues, Results look positive:
Shared accounts ([email protected],
[email protected] )
 Shared Calendar Resources



Listservs & RoyalLists


Events, conference room schedules, etc.
No change expected
Bboard

May possibly be a web based application
Update on Challenges &
Considerations

Mobile Device Support
Support for Windows, iPhone, Droid
 Blackberry (testing required)
 Legacy devices (not likely)

Calendar Migration - not likely
 Training


There will be documentation, on-line course
materials, and in-person training
New Challenges & Considerations

IDAM System Development

Immutable ID’s and the impact on other systems
Remove PII (Personally Identifiable Information)
from your email before it moves
 Concurrent Email and Calendar Systems



During transition some will be on Thunderbird/Oracle
Calendar and others will be on Live@edu
End Users want time to adjust and prepare for
new email & calendar system
Conversion Strategy

Users prepare to move

Organize what is necessary, delete what is not.
Identify Finder Scans (Begin March 2011?)
 Department by Department Approach




Early notifications and training
Email accounts & server mail will be migrated to
Live@edu (Centrally managed)
End-Users will be provided time to migrate address
books and remaining local email (requires end user
action)
Live@edu Project Timeline

February 2011- May 2011
Testing, Document Features, Default Settings,
Address Considerations & Concerns
 Campus Communications
 P/IR Divisional Accounts
 Account Provisioning (ties to IDAM Account &
Access)
 Develop Training Content and Schedules
 More Campus Communications
 Live@edu training kickoff

Live@edu Project Timeline

Summer 2011



August 2011



Faculty Accounts Converted
Most likely to start 3rd week of Fall term
December 2011




Student Accounts Converted
September – November 2011


Staff Accounts Converted
Early Faculty adopters welcome!
Current email servers decommissioned
Thunderbird removal
Email Conversion Complete
Winter 2011

Live@EDU will become Office365
Live@edu Project Timeline
Watch for communications
 Clean up your email and prepare to move
 Remove PII from email (and desktop)
 Staff – Email/Calendar Migration in Summer
 Students – Email Migration in August
 Faculty – Email/Calendar Migration in Fall

…It's the end of the email world as we know it..
And we will feel fine !