ENVIRONMENT CANTERBURY SHAREPOINT INTRANET

Adapting SharePoint functionality for a corporate Intranet .

Matt Elliott and Julie Blyth

Background

SharePoint purchased as a result of an organisation wide consultation concluding there was a need for an application that would provide the ability for better knowledge management, collaboration and tools to assist with staff with their main work processes.

ECan requirements

 Effective Communication  Essential Information for staff  Supporting work processes  Tools for project teams  Encourage better collaboration  Personalisation/Customisation  Social Networking  Self service – easy to use

Features

 Homepage  Bulletin Board – Custom list  Organisation Calendar - Calendar  Whaddyathink etc –Blog list  Workspaces  Section (Department) areas

Organisation Calendar

 Previously no central repository for all Council events.

 Calendar content  Local calendars from teams, sections and councillors “bubbled up” to feed into wider organisation Calendar using content types.

 Content can also be loaded directly into the Corporate calendar.

CRM User Group

Information and Knowledge Management

Information and Knowledge Management

Section Sites

Hazardous Substances and Waste

Hazardous Substances and Waste

Customer Services

Customer Services

Just a few benefits…

 User friendly (mostly) for staff to learn basics  Has encouraged better collaboration within and between teams.

 Learning from peers as we use SP  New document management practices developed via SP functionality  Saving information / versioning docs  Workflow approval  Blogs/Bulletin Announcements rather than email

Next steps

 Re-design look and feel  Revise Information Architecture  Main navigation Labels – replace “Stuff” etc  Toolboxes – Information and applications to assist staff in their roles.

 Integrate existing external applications into SharePoint  Staff directory integration with My Sites etc

Questions