Transcript Slide 1
Club Coach Webinar December 9, 2014
Doris Henn, CGA, DTM 1
The first 6 months……………
Introduce yourself: Your name One success that you have experienced to date in the club you are coaching 2
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Club Trouble Shooting Guide
Have you used the Club Trouble Shooting Guide?
Available at www.toastmasters.org
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Moments of Truth
Part of
The Successful Club Series
How to recognize and deal with situations critical to club success. A club self-evaluation tool. Includes a club evaluation chart, outline and PowerPoint presentation.
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Successful Clubs - What ’s the difference?
Why do some clubs attract all the members?
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Members can make or break a club
What are some of the characteristics that you would like to encourage in the Club ’s Members?
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Effective Members are:
Sincere and want their club to be successful Willing to work together to solve the club’s problems Enthusiastic about Toastmasters and their club Expected to speak from manuals Supportive of one another and take pride in each other’s accomplishments 7
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Don’t Forget to Look at the Meeting Location!
• • • • Club meeting time Location Is the parking lot well lit Does the club meet in the evening at a downtown location?
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Public Relations
Website: Free Toast Host Easy Speak Facebook Meet up www.meetup.com
Guest Packages 9
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Effective Meetings
What are some of the characteristics of a good Meeting?
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Effective Meetings are:
• Held in a convenient place and have a good environment • Begin and end on time • Fun and club programs are varied and dynamic • Speakers are well prepared & deliver each speech to the best of their ability • Evaluations build self esteem & offer positive direction for improvement 11
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Develop an Effective Club Executive
What are some of the important steps to developing a good Executive?
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Effective Club Executive
The key to effective leadership in your Toastmasters group 13
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Effective Club Executive Officers:
Perform their tasks diligently Thoroughly understand their roles & responsibilities Use the Distinguished Club Program/Club Success Plan as a tool for planning & goal setting 14
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7/7 Club Officers Trained – 2 times per year
Properly trained officers : • • • • Efficient & effective club meetings Promote & advertise the club Welcome guests & initiate new members Keep the club records up to date 15
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Marketing the Club – From Guest to Member
Important factors you can implement to help guests become members?
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Recipe for Success:
• • • • Guests are warmly received and made to feel welcome Guests receive a follow up invitation to attend the next meeting Most guests who attend meetings eventually join the Club New members are enthusiastically welcomed and given special attention & support 17
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Theme Meetings
What are some of the ideas that have worked well in your club?
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Invite a Friend – Theme Meetings
Favorite treats Sub meetings Scary Stories Tall Tale Contest Backwards Meeting Impromptu Speeches 19
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Plan for Fun……
Have a Blast with the past – invite Einstein to a meeting Judge & Jury – mock trial Backwards meeting 20
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A Fun Group is a Thriving Group www.toastmasters.org
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Attract New Members by
Holding an Open House/Demo Meeting Posters and resources available on Toastmasters International http://www.toastmasters.org/logos 22
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Open House Showcase
Advertising Guest List Demo Meeting Open House Agenda Report Results to District 23
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Speechcraft
Benefits of Speechcraft
• Participants learn basic Toastmasters skills • • • • • Table Topics Speeches (5 to 6 speeches) How to Introduce a Speaker How to Evaluate a Speech Speechcraft Advisors mentor the Participant 25
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Benefits of Speechcraft
Builds strong clubs Develops Mentor/Mentee relationships Gives opportunities to present Educational speeches Coordinator earns credit toward ACG Membership building tool 26
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Speechcraft Award Ribbon
Conduct a Speechcraft Program in Your Club and send the details to the District: Date # of Attendees # of New Members gained Note: Kits available for clubs with 15 or less members 27
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Club Mentorship Program “The Mentoring Guide" Series
Available at www.d42tm.org
Magic of Mentoring Available at:
http://www.toastmasters.org/ToastmastersM agazine/ToastmasterArchive/2010/February/ Mentoring.aspx
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Mentoring Modules
Module 1 - Promoting the Vision of a Club Mentoring Program Module 2 - Implementing the Program Module 3 - Training the mentors and mentees Module 4 - Building the B.E.S.T. mentoring relationships
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Build Strong Clubs by Presenting
Successful Club Series Educational Talks • http://www.toastmasters.org/289DCD 30
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Successful Club Series
The series includes: Moments Of Truth (Item 290) Finding New Members For Your Club (Item 291) Evaluate To Motivate (Item 292) Closing The Sale (Item 293) Creating The Best Club Climate (Item 294) Meeting Roles And Responsibilities (Item 295) Mentoring (Item 296) Keeping The Commitment (Item 297) Going Beyond Our Club (Item 298) How To Be A Distinguished Club (Item 299) The Toastmasters Educational Program (Item 300) 31
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Develop Better Speakers
By presenting Educational Talks from the Better Speaker Series http://www.toastmasters.org/269DCD 32
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Better Speaker Series
Beginning Your Speech (Item 270) Concluding Your Speech (Item 271) Controlling Your Fear (Item 272) Impromptu Speaking (Item 273) Selecting Your Topic (Item 274) Know Your Audience (Item 275) Organizing Your Speech (Item 276) Creating An Introduction (Item 277) Preparation And Practice (Item 278) Using Body Language (Item 279) 33
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Your Club Coach Goal
Your goal is to help your assigned club to become a Distinguished Club before June 30 of the Toastmaster Year.
Membership Requirement: Net gain of 5 new members 34
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Distinguished Club Program
1. Two CCs 2. Two more CCs 3. One ACB, ACS, or ACG 4. One more ACB, ACS, or ACG 5. One CL, ALB, ALS, or DTM 6. One more CL, ALB, ALS, or DTM 7. Four new members 8. Four more new members 9. Minimum of four club officers trained during each of two training periods 10. One membership renewal report and one club officer list submitted on time In addition, your club must meet a membership requirement. At year-end (June 30) it must have: at least 20 members OR * a net growth of at least five new members Develop a Club Success Plan 35
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Distinguished Club Wall Chart www.toastmasters.org
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Recognize Member Achievement
• • • • Awards to help recognize Member Achievement: CC/CL CL/ALB Triple Crown Members Making a Difference 37
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Triple Crown Award
Sponsor 3 New Members Or Earn 3 Educational Awards 38
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Members Making A Difference
One award per club given to a person who has made a difference in their club by: Promoting the club Developing a Membership Building Contest Befriending guests & encouraging them to become members Sponsoring/Mentoring new members Planning an Open House Being friendly & supportive 39
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Successful Club Coach
Successfully Coach a Struggling Club to rebuild and become Distinguished before June 30, 2015 Earn your ALS Credit Earn “Where Leaders Are Made” pin 40
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Remember you are not alone
Develop a team of experienced Toastmasters that you can meet with to discuss an Action Plan Consider completing your HPL as part of your Club Coach experience Your Area Governor and Division Governor are good resource people 41
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Recruit Experienced Toastmasters
• • In Calgary we have at least 2 examples of experienced Toastmasters Clubs/Members helping clubs that are rebuilding.
Benefits: • Guests see a club that has experienced Toastmasters performing the roles • The Club Coaches are encouraged & the members are encouraged to have exciting meetings
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Club Rescue Resources
How To Rebuild a Toastmasters Club http://www.toastmasters.org/HowtoRebuildaToastmastersClub.aspx
Membership Growth http://www.toastmasters.org/1159_MembershipGrowth Club Coach Weekly http://www.tmcoach.org/ 43
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