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Community Asset Management Program (CAMP) Asset Management GFOA Presentation Step 6 Sustainability Step 5 Pilot/Rollout April 3, 2007 Step 4 Design Step 3 Visioning Step 2 Review Step 1 Education Continuous Improvement Implementation, Support & Benefits Tracking “As Is”, “To Be” Definition Based on Best Practices Alignment, Vision, Mission, Mandate for Change Gap Analysis & Business Case Orientation on Best Practices Concepts 1 What is Asset Management? An integrated set of process to minimize the life-cycle costs of owning, operating and maintaining assets, at an acceptable level of risk, while continuously delivering established levels of service. 2 Asset Management Best Practices Knowledge of: Levels of Service Assets owned Physical condition of assets Performance of assets Current utilization and ultimate capacity Ability to: Predict future demand Predict asset failure modes and risk analysis Analyze alternative mitigation options Rank options based on economic-risk analysis Match options available budget Optimize O&M activities 3 Knowledge of: Asset owned Asset hierarchy Begin at a high level and group smaller assets Eventually to lowest managed component Asset numbering/ identification system Logical & simple system Unique IDs but linked to hierarchical assets Single/dual database CWMS – vertical/rolling assets GIS - linear assets Asset register Identifier Type Location Manufacturer Size/capacity Material Costs (original & replacement) Installation/construction/ in-service date Service life (initial & remaining) Condition & performance grade 4 Proceed Top-Down along logical steps T o p D o w n B o t t o m U p Establish Levels of Service Develop basic asset hierarchy Determine criticality and probability of failure Perform high-level risk assessment Prioritize assets by risk Implementation Plan Gather data by highest risk asset Run predictive model Select and prioritize CIP projects Condition Assessment Populate Asset Register Refine maintenance actions T o p D o w n B o t t o m U p 5 Develop basic asset hierarchy Develop hierarchy based on available information Level 1 Level 2 Level 3 Level 4 Level 5 Level 5 Level 5 Level 3 Level 4 Level 5 Level 5 Level 3 Level 4 Level 5 Level 5 System Subsystem Component Subcomponent Element Element Element Component Subcomponent Element Element Component Subcomponent Element Element Wastewater Treatment Plant Aeration tank Air system Diffusers Blowers Air piping Clarifier #1 Flight system Drive motor Chains Clarifier #2 Flight system Drive motor Chains Parks Park "A" Soccer field Spectator stands Foundation Structure Seats Playground Swing set Foundation Structure Office Building Structure Fixtures Initially, stay at Level 4 (subcomponent) and above Group subcomponents as appropriate 6 Asset Hierarchy Example Water System Treatment Plant Raw Water Clarification Clarifier 1 Flash Mixer 1 Clarifier 2 Filtration Disinfection Pumping Distribution Storage 7 Asset Definition Decision What level is the asset defined at for capitalization May be different for collecting costs for repair/replace decision making 8