Transcript Slide 1

Duty of Care
What is a duty of
care?
• A Duty of Care is that which requires us to ensure the
consequences of our acts or omissions do not give rise to a
foreseeable risk of injury to any other person.
Why bother?
• So less people are at the risk being harmed or injured
• The law says you have to
• You’re less likely to get sued
What should we do?
• Plan ahead to ensure all the dangers are considered and
reduced to a reasonable level
• Do not put anyone into a dangerous situation
• Make sure everyone has all the information and training
they need to stay safe
• Take a outsider’s viewpoint
So Who Is
Responsible?
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V
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Y
O
N
E
Group Execs
(Volunteers)
E
V
E
R
Y
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N
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Vice Chancellor
University Safety Office
LUSU
Members
What does LUSU do?
• Support you to have safe practices
• Safety Framework
• Risk Assessments
• Training
• Support and guidance
What do you have
to do?
• Understand and accept your role and responsibilities as an
Exec
• Plan all activities in advance
• Follow the Safety Framework, General Code of Practice
and safety guidelines from LUSU and other official bodies
• Write risk assessments for events
• Follow all Risk Assessments
• Have completed paperwork to back you up
• Complete Accident Report Forms for all accidents
Follow the Safety
Framework
The Safety Framework is the safety policy for all student groups
affiliated to LUSU and includes
• Your Responsibilities
• Insurance
• Risk Assessments
• Transport
• Codes of Practice
• Trips and Socials
• Accident Reporting
• Food Safety
• First Aid
• Disciplinary Procedure
• Equipment
• Other Information
What Happens If We
Don’t?
People could
do things they
are not
supposed to
do and put
themselves
and others at
risk.
A legal case
could be
brought
against you or
the University.
An accident
could happen
and someone
could get
injured or
something
damaged.
This could be
the end of
your activity.
Make sure you’re
covered
• You need to follow the LUSU Framework and
procedures. The LUSU insurance covers you if you
follow our procedures
• Make sure you have the paperwork to back you up. If
you can prove you were following it is much less likely
that a legal case will be brought against you
• Make sure you remove all foreseeable risk!
Do you do anything
dangerous?
Do you do anything
dangerous?
• Unfortunately, all of these things are risky and need to be
dealt with:
– BBQing or cooking
– Trips and using transport
– Socials with alcohol
– Bands/gigs
– One off events outside what you normally do
Electricity
• Don’t overload sockets
• All equipment must be PAT tested
• Power cables cannot cross walkways in
public areas
Staging
• Small stages can be borrowed from some
colleges
• Steel deck staging can be hire from the
Nuffield. You cannot transport and erect it
unless you’ve been trained
One off events
• Make sure you risk assess it
– Founders Series
– Big Chill
– Pantomine
• Pop in and see us in LUSU, we can help
Campus Runs
• It is dangerous to run on the roads around
campus
• There are paths around the whole of
campus. Use the fitness trail and
woodland trail
• High vis vests need to be worn when on
the roads
Vacations
• All ‘tours’ must go through and be agreed
by LUSU
• You can’t do anything as a group over the
Summer vacation unless it has been
agreed by LUSU
Transport
• If you’re going off campus on a coach, a
trip list needs to be given to security
before you leave
• All drivers need to be registered with
Activities
• All cars used for transporting during your
activity need to be registered with LUSU
Cooking & Baking
• There must be a supervisor with the basic
food hygiene certificate
Socials
• How many people do you need on sober
duty?
• You have to look after the group on a social
regardless of how drunk they are
• The main causes of drunken injury include
falls, alcohol poisoning, fights and traffic
related incidents
• You cannot do drinking games
Accidents
• All accidents have to be reported to LUSU
as soon as possible.
• Within hours not days
• Quick & easy form at lusu.co.uk/accident
• Any major incidents should be rung
through to University Security
What do you need to
assess?
• Extravs
• One off events
– South West Big Chill
– Chinese New Year Celebrations
– 15 hour bar crawl
• Club trips outside of Lancaster
• Overnight trips
What don’t you need
to assess?
•
•
•
•
Bar Socials
Trips to places in town
Practice sessions
Inter-college sport – they follow the
relevant code of practice for their sport
• You do still need to follow the
Safety Framework and General
Code of Practice at all times
Training
• We’ll go through proper risk assessment
training with people as and when they
need it
• Often we have a risk assessment for one
off events to work from so you don’t have
to start from scratch
Thanks for listening
Why risk assess?
• Why do we risk assess?
• We do it all the time without thinking
– Not crossing roads when cars are coming
– Wearing seatbelts
– Making sure food is cooked
• Have you taken enough steps to prevent
harm?
Hazards
• A hazard is anything that can cause harm
–
–
–
–
–
Equipment
The way the you do something
Weather
Location
Other people
• Looking for stuff that is likely
• Assume that it has never been assessed
before
Hazards
• At Extrav, hazards could be
– Trailing cables
– Poorly constructed staging
– Overcrowding
• Take five minutes, in groups, think about
an event and identify 5 hazards
Risk & Injuries
• What could the hazard cause?
• What injuries are possible and likely?
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–
–
Trailing cables cause slips trips and falls
Could lead to bruising, lacerations and breaks
Death is unlikely
Crushing at an event could cause severe
injuries or death
• Start with the lowest and work up
• Take 5 minutes, work out what are the risks
for your hazards
Who is at risk?
• You need to think about everyone
–
–
–
–
–
–
Participants
Staff
Volunteers or Exec Members
Contractors
Spectators
3rd parties
• Take 5 minutes, work out who is at risk for
your hazards
Reducing the risk Controls & Actions
Method of control
Elimination
Remove it entirely
Substitution
Replace with a less hazardous process
Isolation
Create a barrier between hazard and people
Modification
Installing or using additional equipment to
control the risk
Behaviour & Training
Increasing awareness through training or
signage
Personal Protective Equipment
Last line of defence. If not of the others are
possible, PPE should be used
Controls
• Activity in water risk reduced if:
– Participant has done swimming assessment
– Wears life jacket
– Location has been assessed as safe
• Wouldn’t need to assess the roof of the
pool caving in
Reducing the risk Controls & Actions
Method of control
Elimination
Can you remove the cables by using a
power supply closer to the activity?
Substitution
Can the cables be replaced with something
else?
Isolation
Can you fence of the cables or run them
against walls?
Modification
Could you get protective ramps? Can you
tape the cables down?
Behaviour & Training
Can you tell everyone at the event about
you’re the cables? Could you put signs up?
Personal Protective Equipment
Is there any PPE that could be used?
Controls – Quick
check
• Do your controls meet standards set by any
legal requirements relevant to your
activity/event?
• Do the controls comply with a recognised
NGB/Local Guidelines recognised standard?
You can refer to these in your assessment.
• Have you done everything you can?
– Do your controls reduce the risk as far as is
reasonably practicable?
• Work through your controls for your hazards
Risk Assessment
Forms
• We’ve done the hard part
• We just need to transfer it to the risk
assessment form
Risk Rating
Likelihood
Very Unlikely
0
Unlikely
1
Possible
2
Likely
3
Very Likely
4
Certain
5
Risk Rating
Severity
No Action
No injury
0
First Aider
Bruising, minor cuts, grazes
1
Doctor
Strains, Sprains, concussion
2
A&E1
Loss of consciousness, blood loss, burns, breaks 3
or injury resulting in Visit to A&E. Corrosive toxic,
flammable substances, mild chemical irritation of
eyes or skin. Harmful, irritant substances
Permanent or partial or total disablement or
4
other reportable injury/disease
Single Death or Multiple Death
5
A&E2
Death
Risk Rating
Likelihood
Severity
Death
A&E2
A&E1
Doctor
10
First
Aider
5
No
Action
0
Certain
25
20
15
Very Likely
20
16
12
8
4
0
Likely
15
12
9
6
3
0
Possible
10
8
6
4
2
0
Unlikely
5
4
3
2
1
0
Very Unlikely
0
0
0
0
0
0
Risk Rating
Risk
Rating
Trivial Risk
Score
Action
0-2
No further action required unless incidents occur
Low Risk
3-4
Moderate
Risk
High Risk
5 - 10
Intolerable
Risk
20 - 25
No additional controls may be needed overall, but
specific hazards may be reduced. Monitoring is
required to ensure controls are maintained. Review if
an incident occurs or more effective controls become
available.
Efforts should be made to reduce the risk over a
defined period of time.
Work should not be started until the risk has been
reduced. If work is in progress Urgent action should
be taken to reduce or control risks.
The activity should cease until risks have been
reduced to an acceptable level.
12 - 16
Responsibility
• Every control needs to be the
responsibility of an individual or small
group
• Writing everyone is not good enough
• Use positions not names
• Can name 3rd parties if yo uhave agreed
this with them
Communication
• Activities Office needs to see every risk
assessment you write
• Need to communicate your assessment to
people involved;
– Your Exec
– Participants