Transcript Data Management Support for Researchers

MANAGING YOUR DATA WELL
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Bethany
Morgan Brett
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RESEARCH DATA MANAGEMENT
SENIOR SUPPORT OFFICER
UK DATA ARCHIVE
UNIVERSITY OF ESSEX
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Sociology Graduate Conference, Thorpeness
24th-25th February 2011
WHO WE ARE AND WHAT WE DO
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UK Data Archive
• curator of the largest collection of digital data in the social
sciences and humanities in the United Kingdom
• easy access to data: search, browse and download
• disseminate and enhance data for research and teaching
• user guides and documentation
• support for researchers, data creators and data users
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UK DATA ARCHIVE
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WHY IS GOOD DATA MANAGEMENT IMPORTANT?
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• good research
• high quality data
• data can be understood and used now and in future
• data can be shared and re-used
• increasingly a requirement by research funders (i.e. ESRC)
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UK DATA ARCHIVE
PLAN YOUR DATA MANAGEMENT
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• plan data management early
• design data management according to needs and purpose of
research
• implement and review data management throughout research
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UK DATA ARCHIVE
ASPECTS OF DATA MANAGEMENT
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consent
anonymisation
access
copyright
documentation
transcription
data formatting
storage
security
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DATA MANAGEMENT CHALLENGES
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Data confidentiality and how to share such data:
• consent for data sharing
• anonymising data
• access regulation to data
Describing and documenting data for re-use
Practicalities of looking after data
• formats, version controlling, storage, back-up…
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UK DATA ARCHIVE
OUR DATA MANAGEMENT GUIDANCE
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arguments for sharing data
ethical and legal aspects of data sharing and re-use
suitable data formats and software for long-term preservation
documentation and metadata to understand and use data
adequate security and controlled access to data
data copyright
quality control of data
ensuring authenticity and version control of data
backing-up data and files
appropriate data storage
www.data-archive.ac.uk/create-manage
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UK DATA ARCHIVE
PLANNING CHECKLIST FOR RESEARCHERS
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CONSENT
• will you be collecting personal, confidential or sensitive
information?
• are you gaining informed consent for participation from research
participants?
• are you discussing data sharing or archiving with the informants
from whom you collect the data?
• are you gaining consent from informants to share data beyond
your research?
• are you asking for written or verbal consent?
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UK DATA ARCHIVE
PLANNING CHECKLIST FOR RESEARCHERS
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ANONYMISATION
• do you need to anonymise data e.g. to remove identifying
information or personal data?
You will need to think about when this will be done and how.
COPYRIGHT
• if you are purchasing or re-using someone else’s data sources
have you considered how that data will be shareable?
• have you established who owns the copyright of your data?
Might there be joint copyright?
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UK DATA ARCHIVE
PLANNING CHECKLIST FOR RESEARCHERS
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DOCUMENTATION
• how will you label and organize your data and files?
• are your data self-explanatory in terms of variable names, codes
and abbreviations used? Would someone else be able to
understand your data?
• do you have documentation which explains what your data
means or gives context to your data? i.e. where an interview was
carried out and with whom? Variable lists?
• have you considered how you will ensure the quality of your
data? i.e. Data cleaning, checking transcriptions, data entry
validation etc.
• how will you label and organise data, records and files?
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UK DATA ARCHIVE
PLANNING CHECKLIST FOR RESEARCHERS
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FORMATTING AND VERSION CONTROL
• which data formats will you use? i.e. Word, MaxQDA, SPSS etc
Are these data formats likely to still be available to use in 10
years time?
• if data are held in various places, how will you keep track of
versions?
• will you know what the master version of your data files is?
TRANSCRIPTION
• what conventions will you use for transcribing the data?
• who will do the transcription?
• how will you ensure the confidentiality and security of your data
during the transcription process?
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UK DATA ARCHIVE
PLANNING CHECKLIST FOR RESEARCHERS
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SECURITY
• if your data is held on a USB stick or other mobile storage device
how will you ensure the safety and security of the data on it?
• are your files backed up regularly and are back-ups stored
safely?
• how will you securely store personal or sensitive data?(Digital
and hard copy data)
• do you need to keep secure all or just part of your data?
• do you have plans for how your data will be preserved once you
have finished your research?
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UK DATA ARCHIVE
PLANNING CHECKLIST FOR RESEARCHERS
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DATA ACCESS
• who has access to which data during and after research?
• are various access regulations needed?
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PLANNING AND THE DATA LIFE CYCLE
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UK DATA ARCHIVE
OUR DATA MANAGEMENT SERVICES
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UK Data Archive Research Data Management Support Services
[email protected]
Economic and Social Data Services
http://www.esds.ac.uk/aandp/create
RELU-Data Support service
relu.data-archive.ac.uk
JISC Data Management Planning project
http://www.data-archive.ac.uk/create-manage/projects/jisc-dmp
ESRC Research Development Initiative Training Programme
http://www.data-archive.ac.uk/create-manage/projects/rdi-dm
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UK DATA ARCHIVE
CONTACT
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RESEARCH DATA MANAGEMENT SUPPORT SERVICES
UK DATA ARCHIVE
UNIVERSIY OF ESSEX
WIVENHOE PARK
COLCHESTER
ESSEX CO4 3SQ
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T +44 (0)1206 872001
E [email protected]
www.data-archive.ac.uk/sharing
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UK DATA ARCHIVE