Transcript ASSIST Demo - University of Washington

Subaward Update
MRAM – September 11, 2014
Presenter: Marcea Kato, Assistant Director
Office of Sponsored Programs
University of Washington
Subawards Update
 Team Member Update:
 Lorri Vlcek (July) and Cathy Cottle (September)
 Level 8 Permanent position to be posted soon
 Internal Assignment/Intake process
 Development (and soon implementation) of
Standard Operating Procedures
Subawards Update
Effective immediately send closeout requests for:
Subawards executed via OSP related to research
collaborations and exclusively using object code 03-62,
send to [email protected]
To liquidate a regular Procurement encumbrance for all
other Subaward related activity, send to [email protected]
Upcoming Events
 Campus and Subrecipient Notification related
to registration in Ariba Network
 Contract Request development with
Procurement Ariba team
 SPAERC and ARIBA Training
(Learning Objectives, SOPs, Procedure Guidances, Process Maps, Job Aids)
 PO to BPO Open Balances Conversion from
PAS to ARIBA (beginning mid-October)
 Enhanced SPAERC utilization
Upcoming Events
 Streamlined Close Out within ARIBA once BPO
is converted
 Invoice Discrepancy resolution changes
 Enhanced Federal Funding Accountability &
Transparency Act (FFATA) reporting process internal to OSP
 Continued Process Improvements with
Campus Workgroup
*****Ultimate Goal*****
 Encompass 4 functional areas:
 Intake and Conversion
 (beginning mid-10/14 w/ completion prior to 12/31/14)
 Contract Management (authoring tools w/ clauses library)
 Supplier Management (vendor/entity tool)
 Contract Compliance (inc. sub monitoring, FCOI, etc.)