Transcript eCHECK Request System

Updated 08/10/2013
https://enet.miami.edu
Objectives

 This user guide serves the following purposes:
 Introduce users to UMeNET login procedures and UMeNET
Profile setup.
 Demonstrate the Step by Step procedure for completing an
eCHECK Request within UMeNET in accordance with
eCHECK policy D-010E update effective 07/01/2012.
First Time Users:
Please start at the beginning of this user guide
Returning Users:
If you have already set up your UMeNET profile, skip to slide 12, titled Getting Started.
Sign On

 Enter Your CaneID and myUM password to login.
Profile Setup

 If you are a first time user this is the screen you will see after
logging in. Click OK to continue with your UMeNET profile
setup.
Profile Setup

 After clicking OK you will be taken to your personal profile.
Click the Account/Ship link to continue with setting up your
UMeNET profile.
Profile Setup

 Once on the Account/Ship page, click the drop down arrow for
Default Billing Address and select Search for more…
 This is also where you can enter a default account. If you
choose to enter one it will always auto-populate your account
field with this information. Remember that this is an optional
field.
Profile Setup

 On the Search Page for Default Billing Address select Accounts
Payable Suite 750.
Profile Setup

 Next, click the drop down arrow for Default Shipping Address
and select Search for more…
Profile Setup

 On the Default Shipping
search page, select your
search field (Name, Street,
Campus, Department).
 Next enter your search
criteria and the search
button.
 Then click the Select button
next to YOUR department’s
address.
Profile Setup

 Click Submit after reviewing the changes you have made. Once
submitted, you will be given the option to return to the home
page.
Profile Setup

 You have now completed your profile setup, click Return to the
Ariba Home Page to continue.
Getting Started

 From the Home tab, select
Create.
 Then, from the drop down
select eCHECK Request.
 If you do not see eCHECK
Request on your list, click
the More option.
Follow The Steps

 Fill in the required fields on each of the 8 screens until you are
able to submit the request. The screen which you are currently
on will be highlighted white.
Payee

 After entering a title which describes the purpose, you will
need to select the most appropriate Payment Type in order to
ensure accurate accounting. Click the select link next to the
Payment type field.
Payee

 Scroll down the list and
Select the appropriate
Payment Type for your
requisition.
 Remember that each
Payment Type is restricted
to certain sub object codes.
 Refer to the eCHECK Help
Document for the full list.
Payee

 Next, click the dropdown next to the Payee field. If your Payee
does not appear on the recently selected dropdown list, select
Search for more…
* Note: that all “C” Vendors were purged on
07/13/2012 due to eCheck policy changes. Only
new “E” vendors can be created through eCheck. If
a “C” vendor is selected from your recently selected
list it will not let you submit.
Payee

 Choose your Search field
(Name, SSN/Tax ID, UM
ID#, Address, City, State).
Then enter your search
criteria and click Search.
Click the
 Select button that
corresponds with your
payee.
Creating a New Payee

 If your payee does not appear on the list, you can create a new
payee by clicking the New button. Only if a payee does not
exist should this be done.
Creating a new Payee

 Correctly complete all
required fields, then click
the Save button.
 For all payment types
except 13: Refund, a Tax ID,
SSN, or UM ID# is
required. You may use a
UM ID# for past and
present employees.
Payee

 Upon creating a new payee, you will be brought to the payee
selection screen. The newly created payee will be available to
select. Click Select to choose your payee and continue.
Payee

 Enter the Payment Amount and click Next to continue.
Accounting

 Notice you are now on the Accounting page.
 Manually enter the appropriate account number and sub object
code from which the check is to be paid. If you do not have this
information memorized, click Select to search for possible
values. Verify the amount to be paid and click Next.
*Note: that the accounting
field will auto populate
with your default account
if you have specified one
in your preferences.
Split Accounting

 If you need to split the accounting information between
multiple sub object codes or accounts, select Add. You also
need to manually enter the amount to be charged for each line.
Select Next and you will be brought to the tax information
page.
Tax Information

 The system will ask you to specify the Payee’s Ownership
Type and Payee Service Type, along with the Social Security
Number, Tax ID, or UM ID# for all payment types except 13:
Refund, 25: Travel advance, and 33: Employee Refunds. When
you have filled in this information, click Next.
Delivery

 Verify the address and select YES if the address matches the
address on the invoice. Other delivery options include
Enclosure, FedEx, or Internal Distribution.
Delivery Options

• Enclosure: documents that must be mailed with the check. You
must scan and attach the enclosure on the Summary screen.
The enclosure’s file name needs to be “ENCLOSURE”.
• FedEx: check will be held at Check Distribution until a
completed FedEx air bill and envelope are sent to them.
Delivery Options

• Internal Distribution: the check will be held for pickup at one
of the listed hold locations. This requires a valid reason and the
approval of your department’s Vice President.
• Circumstances that do not require VP approval include Travel
Advance checks and Petty Cash payments.
Explanation

 Stub Information: This information will print on the check
stub. Enter an Invoice number and/or any information that
identifies what the payment is for.
 Explanation of Request: Enter a detailed explanation outlining
the business purpose for the expense.
Instructions

 Read the instructions carefully to ensure the correct process is
followed. This screen will notify you which Central Offices
(Disbursements, Controller’s, Sponsored Programs) have been
added to the approval flow.
Approval Flow

 Here you can review all the necessary approvers by using the
horizontal scroll bar to scroll through the approval flow
window.
Summary

 Scan and attach the backup documents into the eCHECK by
scrolling down to the bottom of the page and selecting Add
Attachment.
*Note: PDF is the preferred file type for all attachments.
Summary

 Click Browse and select the appropriate file/document to
include. Click OK. Repeat these steps if you need to add
multiple attachments into the eCHECK.
Summary

 Any attachments (enclosures, supporting documentation or
Invoice) you have included in your eCHECK should now be
listed here. If you have any additional information or special
instructions for the eCHECK, please include in the comment
section. After you have reviewed the document for accuracy,
click the Submit button.
Submission

• Once submitted, you will be given the option to either Print,
View, Create, or Return to the Home page.
Interoffice Addresses

If you eCheck needs to be Fed Ex-ed or sent out with original
documents, please send the required documents to:
Check Distribution
Ashe Bldg. #129
Coral Gables
Locator 4613
Questions?

 Allison Gilbert
References
Sr. Technical Analyst, Accounts
Payable
 eCHECK Help Document
[email protected]
(305) 284-6787
 Policy D-010E