Transcript E-check - University of Miami

eCheck Requisition
System
Updated 12/29/2008
https://enet.miami.edu/
Sign On
Enter your CaneID and myUM password to login.
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Getting Started
First time users will need to complete a Ship To request.
Click OK.
Select Review your profile.
Getting Started
Skip the Personal Information page by selecting Next. Enter
a Default Shipping Address section on the
Accounting/Shipping Info page, then click Next.
Getting Started
Search for Shipping Address by changing the Field to
Department and typing your department name. Click the
Select option that is next to the correct address. Review your
information and Submit.
Getting Started
From the home page, select Create.
Getting Started
Select University eForms
Select eCheck
Follow the Steps
Fill in the information on each numbered screen until you
are able to submit the requisition for approval.
Payee
Enter an eCheck Title and select a Payee name. You do
have the ability to create a New Payee, if necessary.
To select a Payee, click on the drop down arrow and select
Other…
Payee
Select your Search field (Name, SSN/Tax ID, Address,
City, State), type your search criteria, and click Search.
Select your payee from the list of results.
Creating a Payee
ONLY IF PAYEE DOES NOT EXIST, Click on New in
the Payee search screen. Fill in the required
information correctly and click on Save. If you have the
Social Security Number or Tax ID number of the new
Payee, please enter it before you save.
Payee
To view different Payment Types, click on Select.
Payee
Scroll down the list and select the appropriate payment
type for your requisition. Remember that each payment
type is restricted to certain sub object codes. Refer to the
eCheck Help Document for the full list.
Payee
Enter the Payment Amount and then click Next
Accounting
Manually enter the appropriate account number and sub
object code from which the check is to be paid. If you do
not have this information memorized, click Select and
search for account number or sub object code. Enter the
amount to be paid in US dollars and select Next.
Split Accounting
If you need to split the accounting information between
multiple accounts or sub object codes, select Add. This
allows you to add up to 15 total accounting lines. Be
aware that you need to manually enter the amount to be
charged for each line.
Tax Information
The system will ask you to specify the Payee’s Ownership
Type and Payee Service Type, along with the Social Security
Number or Tax ID if any of these payments types are used:
(2) Honorarium – Non Resident Alien, (3) Honorarium – US National, (6)
Legal Services, (7) Legal Settlement, (8) Medical Services, (9) Other
Services, (14) Registration, (17) Rental Expenses, (20) Research
Subject Participants, (21) Royalties, or (22) Student
Awards/Prizes/Stipends
Tax Information
If the Payment Type is not flagged as being 1099
reportable, this screen will only ask for the Payee’s
Social Security Number or Tax ID. Enter this and click
Next.
Delivery
Verify the address and select YES if the address matches
the address on the invoice. Other delivery options are
Enclosure, FedEx, and Internal Distribution and can be
selected by clicking the corresponding YES or check box.
Delivery Options
 Enclosure: documents to be mailed with the check. You
must scan and attach the enclosure on the Summary
screen. The enclosure’s file name needs to be
“ENCLOSURE”.
 FedEx: check will be held at Check Distribution until a
completed FedEx air bill and envelope are sent to them.
Delivery Options
 Internal Distribution: the check will be held for pickup at
one of the listed hold locations. This requires a valid
reason and the approval of either your VP or the
Disbursements Office.
Circumstances that are exempt from VP Signature
include Travel Advance checks and Petty Cash
payments.
Explanation
Stub Information: This information will print on the check
stub. Enter an invoice number and/or any information that
identifies what the payment is for.
Explanation of Request: Enter a detailed explanation
outlining the business purpose for the expense.
Instructions
Read the instructions carefully to ensure the correct process
is followed. This screen will notify you if any of the Central
Offices (Disbursements, Controller’s, Sponsored Programs)
have been added to the approval flow. This screen also
advises what should be done with the original backup
documents.
Approval Flow
Review all the approvers by using the horizontal scroll
bar to scroll through the approval flow window.
Summary
Scan and attach the backup documents into the eCheck
by scrolling down to the bottom of the page and selecting
Add Attachment. This will speed up the eCheck’s
approval processing time.
Summary
Click Browse and select the appropriate file/document to
include. Click OK. Repeat these steps if you need to add
multiple attachments into the eCheck.
Summary
You should now see the attachment included on your
eCheck. If you have any additional information or special
instructions for the eCheck, include a comment in the
Comment section.
After reviewing the Summary screen for accuracy, click
Submit.
Print Summary
 Once submitted, select
Print a copy of this
request, which will bring up
the Summary page.
 Print this page, attach it to
the original backup
documentation, and mail it
to Disbursements Office
within five (5) business
days of the eCheck
submission date.
Disbursements Office
750 Gables Tower
Locator 2979
Phone: (305) 284-3570
Website
Other Interoffice Addresses
Check Distribution
Ashe Bldg #129
Coral Gables
Locator 4613
Gables Sponsored
Programs
Max Orovitz Bldg #206
Coral Gables
Locator 1425
Medical Sponsored
Programs
Dominion Tower #1001A
Medical Campus
Locator R45
RSMAS Sponsored
Programs
SLAB Bldg #111
Virginia Key, VK
Questions?
Allison Gilbert
System Trainer, Accounts Payable
[email protected]
(305) 284-6787
eCheck Help Document