Transcript Online Reading Test and Submission of Ratings

eCourse Prerequisite for Face-to-Face Coordinator
Training, Spring 2015
Eligibility and Registration
Chapter 1
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Eligibility
• Who is assessed with TELPAS?
– All ELL students in grades K through 12 who are classified as LEP
in the PEIMS system including those who have a Parental Denial for
ESL/Bilingual services
– Required to have annual assessment on a domain-by-domain
basis and thoroughly documented in the student’s IEP by the ARD
and in the student’s permanent record by the LPAC
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Eligibility – Don’t Overlook Anyone
• All students will likely be assessed in at least one domain.
• Some Special Education students might not participate in the
Writing Collection or the Reading test, but they can be assessed in
Listening and/or Speaking
• Very few students will be exempt from all domains by the
ARD/LPAC committees, but even those students must be entered
in a Rating Group and a Reading Test Session in order to be
marked as exempt.
• All ELL students must be accounted for in TAMS for the TELPAS
submission. All ELL students must be in a Rating Group and a
Reading Test session, even if they are marked not rated/exempt.
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Students Precoded for TELPAS
• District will submit a file for all ELL students enrolled as of
January 15, 2015. Students on this file are precoded or
“registered” for TELPAS at your campus
 Students who enrolled after January 16 will have to be
registered for TELPAS
• When students are registered for TELPAS, the following
information must be included:
–
–
–
–
–
Student identification
Demographics
Special Program information
Years in US Schools
Additional Data Collection for ELLs with special
circumstances resulting in extenuating needs
(Asylee/Refugee and SIFE)
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Provide Tutorials to Prepare
Students
Chapter 2
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Student Tutorial Information
• Note: The TELPAS Online Reading Test Student Tutorials are
available for Spring 2015.
• Make sure students who have never or seldom tested online
have the opportunity to review the tutorials. This should be
done before testing day, if possible.
• Test Administrators should also experience the student
tutorials so they will be familiar with the tools available to
students should examinees have questions during the test.
• Access the tutorials through the Texas Assessment
Management System Resources page at
http://www.texasassessment.com/TELPAS/tutorials/
• Student Reading Test Tutorials are available for:
– Grade 2
– Grade 3
– Grades 4-5
– Grades 6-7
– Grades 8-9
– Grades 10-12
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Online Reading Test Practice
• Advantages of tutorials and practice released tests:
– Helps students become familiar with the TELPAS
reading browser-based testing interface and the
tools available
– Helps students become familiar with the variety of
test item formats (i.e., stand alone items, cloze
passages, and reading passages with multiple
pages)
• 2010 TELPAS Reading Released tests are also
available. They have been updated to browser-based
version of TestNav and are available at
www.texasassessment.com/TELPAS/released-tests/
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Administration Directions for Student Tutorial
• Review the Tutorial Test Administration
Instructions prior to working with your
students
• Tutorial Administration Directions must be
printed BEFORE students begin the
tutorial, or must be viewed and read from
a separate computer. When TestNav is
running the tutorial, you cannot access
the administration directions.
• As with the TELPAS Reading
administration directions, the tutorial
administration directions are designed to
take into account the difficulties that
some ELLs may have understanding oral
directions in English, as well as some
students' limited experience with
standardized testing. .
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Prepare the Computers
Chapter 3
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Prepare Computers for Online Administration of Reading
Tests and Entry of Holistic Rating Information
• Ensure TestNav has been configured before creating test
sessions. Your Tech Liaison must follow directions in the
training documents prepared by PISD Network Services.
These are available on our District’s Intranet site:
http://pisdnet/NS_intranet/Support/TestNav/TestNav_All.ht
m
• Directions include:
– Instructions for verifying operating system, service pack, memory,
screen resolution, and sound are provided, as well as directions for
pop-up blockers and which version of Java is required
– A section for FAQ and known issues is included
– TestNav workstation verification instructions are accessible and listed
by 3 separate groups.
–
–
–
–
High School
Middle/Intermediate
Elementary
Select the group to which your campus belongs
to access these directions
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Prepare Yourself and Your
Team for the Online Reading
Test and Ratings Submission
Chapter 4
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TAMS User Roles, DCCM pp. T21 and T25
• Examples of roles that can be used for TELPAS
– Online Session Administrators - have the access to manage
test sessions and Rating entry groups
– Online Test Administrators – have the access to perform
functions related to administering online tests
– TELPAS Rating Entry Assistants – have the access to enter
Holistic Rating information from the TELPAS Student Rating
Roster into the Assessment Management System
– User Roles and Permissions Chart,
TAMS>Administrators>Resources, at TAMS User Roles and
Permissions
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Creating/Editing Users in TAMS
• Screen Shots and Directions are available on the PISD Student
Assessment Website > Document Portal > TELPAS Resources >
General Training Documents and Screen Shots at
http://www1.pasadenaisd.org/departments/departments_p_s/student_assessment/document_portal/t_e_l_p_a_s_resources/
Docs_TrainingMaterials/
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Creating/Editing Users in TAMS CONTINUED
• Login to TAMS
• Go to Administrator Management at the top of the Main Screen
• Select: View User Accounts, then New User
• Create a User ID and enter the user’s email address.
– Confirm correct email address in PISD Outlook
• Select the role(s) you wish the User to have
• Select the campus the User must access
• An email will automatically be sent to the User so they may log in and create their
password
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Creating/Editing Users in TAMS CONTINUED
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Editing Student Demographics
Chapter 5
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Edit Student Demographics
• Edit confidential
or program
information
• Edit Years in US
Schools
• Edit Data
Collection
Information –
Asylee/Refugee
or SIFE status
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Instructions for Editing TELPAS Years in US Schools
• Login to TAMS
• Test Management Tab > Register Students
• Search for Student
• Click on Student’s name
• Click Edit
• Scroll to Years in US Schools field
• Edit the Years in US Schools
• Click Save
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Data Collection for Special Circumstances
• Requires additional data collection for ELLs with
special circumstances resulting in extenuating needs
– Unschooled ELL asylees/refugees
– Students with Interrupted Formal Education (SIFE)
• Follow the same steps for Editing Student Registration
Details to enter special circumstances
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Online Reading Test
Chapter 6
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General Information, DCCM p. T-3
• Multiple-choice online Reading tests in six grade clusters:
– Grade 2
– Grade 3
– Grades 4–5
– Grades 6–7
– Grades 8–9
– Grades 10–12
• Administered in the TestNav 7 format
• Accessed from the Texas Assessment Management System
(TAMS)
In rare circumstances, a paper administration of a Reading test for grade
2 or above may be authorized by TEA. Contact Norma Razo, ext, 78156,
to order paper test materials. These requests must be submitted by
Friday, February 20. JJAEP and Homebound students will use paper tests.
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Creating Reading Sessions, DCCM pp. T31-32
• By March 13, create Reading Test Sessions
– Reading Test Sessions must be created before students can log in to
TestNav to take a test
• Go to the Manage Test Sessions page on the Test Management tab on
the Home page
• Click on “New Session”. Be sure to click on SAVE after entering date,
and location information (or after editing session)
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Adding/Removing/Moving Students in Reading Sessions
• Go to Test Management>Manage Test Sessions>Session
Details
• Click on the student’s name to add, remove, or move them in
to or out of a Reading Session
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Starting and Stopping the Reading Test
• Tests are started when the Test Administrator starts them – it
does not matter what time or date you enter on the Test
Session Details screen
• Once the Session has been started by the Test Administrator,
the students can log in and start testing
• Students taking breaks or lunch must “Exit” the test.
• Test Administrators will “Resume” a student’s test when the
student returns from break/lunch
• Once the student completes the test, it will automatically be
scored when Final Submit button clicked at end of test
• If student does not take or complete the Reading test, a “do
not score” designation must be selected when marking the
student’s test complete
• Accommodation Type 1 and Type 2 are collected for TELPAS –
Accommodations can not be entered until the student has
completed testing
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Verify Score Codes for Gr. 2–12 Reading Test
• There is no need to indicate that the Reading test must be “scored”
• If student doesn’t take or complete the test we must mark the test
“Complete” and tell the system why the Reading Test will NOT be scored
score
– Select a “Do Not Score” option
– A = Absent
– X = ARD Decision
– O = Other Student Not to Be Score
– Mark Test Complete – use if you selected a “Do Not Score” Code
– Student forgot to click the “Final Submit” button and exited out of the
test, i.e. student will NOT resume the test
– Student exits TestNav and will not resume the same test
– Student has never logged in to a test and will not have another
opportunity to test within the administration but must be accounted
for
– Do NOT Mark Test Complete if student:
– Is absent and will be rescheduled to test
– Accidently logs in as another student (call Pearson for assistance)
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Creating Rating Groups
Chapter 7
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Create Rating Entry Groups, DCCM p. T-31
2015 Spring TELPAS Grades K-12
•
By March 13, create Rating Entry Groups
•
Go to the Home Page and select: TELPAS Holistic Rating
•
Now go to: Manage Rating Entry Groups
•
Next: Enter Rating Entry Group information
•
Once you have a group, you may add students
•
You may also edit the name of a Rating Group
– Rating Entry Groups must be created before students’ ratings and
Rater information can be entered
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Add/Remove/Move Students to Rating Groups
• You may select to Add Students, Remove Students, or Move Students here by clicking on the box next
to the student’s name and selecting a function
• The Edit button will allow you to change the name of the Rating Entry Group
• If you select the Move button, this is the screen you will see:
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Ensure Submission of Holistic Rating Information, DCCM pp. T39-41
• Holistic Ratings and Rater information entered from the
TELPAS Student Rating Rosters for grades K–12 ELLs
• A student must be placed in a Rating Group in order to
enter ratings and Rater information
• Always compare your Student Rating Rosters to the
students added to Rating Groups to make sure you are not
omitting any students who must be rated
• District date for completion is March 27
• Information can be entered or updated at any time during
the Verification Window on April 9 and 10. (REMEMBER:
Closes at 7:00 p.m. exactly on April 10)
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Enter Ratings and Rater Information
• Go to TELPAS Holistic Ratings, then Enter TELPAS Holistic Rater
• Click on the “+ “symbol next to the group for which you wish to enter ratings
• Select a student and enter the student’s ratings and the Rater’s Information
• Make certain to click on SAVE once you have entered your rating information for
each student
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Ratings and Rater Information
• Ratings are:
–
–
–
–
–
–
B = Beginner
I = Intermediate
A = Advanced
H = Advanced High
E = Extenuating Circumstances(student could not be rated in that domain
X = ARD Decision (Exempt for that domain)
• Rater Information
– A. What is the relationship of the Rater to the Student?
– B. Did the Rater collaborate with others familiar with the student’s
progress I learning English?
• All of the information entered on the Student Details screen is
recorded on the Student Rating Roster
• After entering the Ratings and Rater Information, click Save
• Raters, Coordinators, or Rating Entry Assistants can enter
Ratings and Rater information in TAMS
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TELPAS Reports in TAMS
Chapter 8
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Monitoring Reports in TAMS, DCCM pp. T36–37
• TELPAS Holistic Rating Student Status Report (Campus
Level) – shows current holistic rating data entered into
the Texas Assessment Management System
• TELPAS Holistic Rating Snapshot (Campus Level) –
shows number of students whose ratings are complete,
in progress, or not started
• TELPAS Combined Status Report (Campus Level) displays the overall status of each student, rating
information entered, reading tests completed, and
Years in U.S. Schools information entered
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Accessing TELPAS Reports in TAMS
• Various Campus Level Reports can be accessed under
TELPAS Holistic Ratings – View Status Reports. Two are for
Holistic Rating information and one is for a combined Holistic
Ratings, Reading Test, and Years in US School status report.
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TELPAS Reports in TAMS
• Sample - Holistic Rating Student Status Report
• This report allows you to see if TELPAS Holistic Ratings have been
completed. Information can also be downloaded to an Excel
spreadsheet, if desired.
• The Holistic SNAPSHOT report summarizes the information by Rater
Entry Group as another method to track Rater entry progress.
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TELPAS Reading and Holistic Rating Combined Status Report
• This Combined Reading and Holistic Status Report has all
information about your students’ and their TELPAS progress.
This is where you want to find the green
next to each
student’s name!
• This report should be used BEFORE and during the verification
window to make sure all students have been assessed and
rated.
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TELPAS Reading and Holistic Rating Combined Status Report CONTINUED
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Final Data Verification Window, DCCM, p. T42
• TELPAS window closes Wednesday, April 8, but PISD
strongly recommends completion by April 2 (Note that
April 3 is Good Friday Holiday). If you wait until the end of
the window, TAMS is very slow due to the high volume of
users
• If NEW students enroll through April 8, you must
administer the Reading test if they have not taken it
• Verification window closes Friday, April 10 at 7:00 p.m.
– Allows districts time to verify completeness and accuracy of
student data before scoring begins
– If during verification process it was discovered a student was not
tested, the student must be tested during the verification
window
The verification window will end at 7 p.m.
(CT) on Friday, April 10.
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Accommodations
Chapter 9
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Accommodations
• The following accommodations ARE permitted:
– Individualized Structured Reminders
– Amplification Devices
– Projection Devices
– Large Print (must meet eligibility)
– Basic Transcribing (must meet eligibility)
– Manipulating Test Materials (Example:
Student cannot manipulate mouse,
scratch paper, or turn paper pages if
testing on paper)
– Extra Day (must meet eligibility) Extra
Time does not apply to TELPAS, as it is
NOT a timed test.
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Accommodations, CONTINUED
• The following accommodations are NOT permitted:
– Reading assistance - NONE allowed! No reading
assistance for general ed, special ed, or 504
students
– Dictionaries or other reference materials – NONE
allowed
– Translation – NO translation of test items is
allowed (Test Administrator can translate test
directions)
– Rephrasing or clarifying test content and selections
– NONE allowed
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Accommodations
• TELPAS administrations record accommodations as Type
1 or Type 2
• NO Braille TELPAS Reading Tests are available
• Paper Administration only – Large Print, transcribing;
Supplemental Test Administrator Instructions for Paper
Administrations will be posted to the TEA Website soon
A student approved by TEA for a paper administration of
a TELPAS reading test will also need to be placed in a
rating entry group so that holistic ratings and other rater
information can be entered in the Assessment
Management System. Ratings and Reading test
responses cannot be submitted on a paper answer
document.
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Students Testing on Paper
• Students taking a paper test must be registered for TELPAS.
Reading test responses from the paper test booklet must be
entered in TAMS:
2015 Spring TELPAS Grades K-12
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Student Mobility
Chapter 10
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Sample New Enrollee Tracking
Communicate with your Registrar, Attendance Clerk, and
ESL/Bilingual Department Chair to monitor students enrolling
before and during the TELPAS window. Depending upon the date
of enrollment , determine what TELPAS assessments must be
administered to new enrollees – Ratings, Reading Test, or both.
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Managing Students Who Move During TELPAS, DCCM pp. T32-34
• This chart summarizes what must be done for
Grades K-1 and 2-12, depending upon when
the student withdraws and enrolls
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How to Determine if a New Enrollee has Taken
the Reading Test at the Previous PISD Campus
• Go to Student Data, Manage Student Directory > Search for
student > Update enrollment to your campus
• Go to Test Management > Register Students > Search for
Student > Click student’s name > Go to Assigned Tests Tab >
Click on Reading test
• If student already took Reading test, it will indicate the test was
“Completed”
• If student has not tested, Click the MOVE TELPAS Test button.
Select your campus to move the student’s Reading test
assignment to your campus
• If you cannot MOVE the student’s Reading test to your campus,
contact the sending campus and ask them to remove the
student from the Reading Test Session.
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MOVE TELPAS Test, CONTINUED
• Only the Reading Test can be moved with the
Move TELPAS Test button
• Ratings that are assigned to be completed by one campus
cannot be moved to another campus with the Move
Test button
• The sending campus MUST remove the test assignment
for Ratings BEFORE the receiving campus can add the
assignment for Ratings at the new campus
• Note that you cannot remove a Reading test assignment
or a Ratings assignment at a campus if the student is
assigned to a Reading test session or assigned to a
Rating group.
– To remove a Reading Test assignment, first remove the student
from the Reading Test Session
– To remove a Ratings assignment, first remove the student from
the Rating Group
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Campuses will Move Test Assignment for Students Transferring
Within the District
• Campuses will coordinate moving Ratings assignments
and Reading Test assignments for in-district moves.
• To REMOVE a student’s Ratings and Reading
Test assignments from your campus:
– Remove student from the Rating Group and/or
Reading Test Session
– Remove Test Assignment(s)
– NOTE these same steps must occur if your student
withdraws to attend an out-of-district campus
• To ADD a student’s Ratings and Reading Test
assignments to your campus:
– Enroll the student, go to Assigned Tests and MOVE
TELPAS Test
– Go to Assigned Tests and ADD the Ratings
assignment
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The Assessment Dept. will Move Students
Enrolling in Pasadena ISD from Out-of-District
Directions for completing the
“2015 Campus Request for Out-of-District Student Moves”
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TELPAS Student Move Form
Campuses submit this form to Assessment Dept.
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Final Steps
Chapter 11
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Timelines
• Email your completed Rater Training Roster to Assessment
Department by March 6
• Create Rating Groups and Reading Sessions by March 13
• Enter Student Ratings and Rater Information by March 27
• Administer online Reading test by April 2 (Exception: New
students enrolling April 6-8)
• Submit completed documentation to Assessment Department by
April 17
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Key Dates
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TELPAS Wrap-Up Checklist
• Lists the tasks
you must
complete to
have a success
TELPAS
administration
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TELPAS Return Materials Checklist
• Lists the documents
you must return and
the documents you
keep on campus
• All documentation
due to Assessment
Department by
Thursday, April 17
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Resources
• District and Campus Coordinator Manual and Coordinator Manual
Resources available at
http://www.tea.state.tx.us/student.assessment/manuals/dccm/
• TELPAS Rater Manual and TELPAS Reading Test Administrator Manual
available at
http://www.tea.state.tx.us/student.assessment/ell/telpas/manuals/
• Rater and Verifier training courses available at Texas TrainingCenter
https://texas.pearson.desire2learn.com/
• Coordinator’s User Guides for Online Holistic Rating Training and other
TELPAS Resources at
http://www.tea.state.tx.us/student.assessment/ell/telpas/
• TAMS Video Tutorials for TELPAS functions available at
http://www.texasassessment.com/training_resources/pearsonaccess/
• Student Assessment Department Website – Video Tutorials at
http://www1.pasadenaisd.org/departments/departments_p_s/student_assessment/document_portal/t_e_l_p_a_s_resources/Vide
oTutorials/
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TELPAS Video Tutorials available in TAMS
• Pearson has video tutorials for all of the functions below available at
http://www.texasassessment.com/training_resources/pearsonaccess/
• They are very brief and to the point – excellent resource for setting up Rating Groups,
Reading Sessions, moving students, administering the online Reading test, and running
and interpreting TELPAS reports.
• Test Management
Move TELPAS Test
Creating New Sessions
View or Edit Test Sessions
Adding, Removing and Moving Students to Sessions
Printing Authorization Tickets and Seal Codes
Monitoring Sessions
• TELPAS Holistic Ratings
Create, View or Edit Rating Entry Groups
Enter Holistic Rating Information
View TELPAS Status Reports
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Contact Information
• PISD Student Assessment Department
– Karen White, 78154, [email protected]
– Tonya Smith, 78150, [email protected]
– Veronica Gonzalez, 78153,
[email protected]
– Norma Razo, 78155, [email protected]
• PISD Network Services
– David Henderson, 78506, [email protected]
– James Nowlin, 78502, [email protected]
– Mark Miller, 78501, [email protected]
• Pearson Tech Support
– 1-800-627-0225 or
– Texas TrainingCenter [email protected]
– Online Testing/TAMS [email protected]
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