Transcript Reading Online Test Administrator Training

TELPAS 2015
Reading Online Test Administrator
Training
Presented by
*This training does not replace your responsibility to read and follow all manuals and supplements*
What is TELPAS?
The Texas English Language Proficiency
Assessment System assesses all students who are
identified as LEP including parent denials in the
domains of reading, writing, listening and speaking
K-1
2-12
Reading
Holistically rated
observational assessments
Multiple choice online
reading test
Writing
Holistically rated
observational assessments
Holistically rated student
writing collections
Listening
Holistically rated
observational assessments
Holistically rated
observational assessments
Speaking
Holistically rated
observational assessments
Holistically rated
observational assessments
The Testing Window
Writing
Collect Writing Samples
February 16 – March 3
Verifiers Verify Collections
March 3-6
Raters Rate Writing Collections and
other Domains (Reading for K-1,
Listening & Speaking)
March 16-25
Online Reading
March 16 – April 2
March 16-20 (HS/MS/AC) March 23-27 (Elementary)
Administering
the Online
Reading Test
TELPAS Reading
o TELPAS Reading is an online assessment
o Administered to all LEP students 2nd-12th (including denials)
o No test booklets or answer documents (unless there is a
special circumstance- must request through the Testing
Office)
o All students must be tested within the testing window
o If students are absent on their scheduled day, they must be
moved into a makeup session
Reading Test Window
Who
When
HS, MS, AC
March 16-20
ES (2-5)
March 23-27
Students still needing to test
March 30-Apr 2
If your campus needs to deviate form this schedule, please send
a request with your planned testing dates to
[email protected]
April 6-April 8
CTCs must ensure all ratings, demographic information
(including Years in US Schools), special circumstance
information and score codes have been entered
Who tests?
ALL students 2-12 who are identified as LEP including
parent denials are required to participate in the TELPAS
Online Reading Test
Exceptions:
• ARDCs in conjunction with the LPAC may determine that
a student receiving Special Education services should
not be tested in one or more domain of TELPAS.
Participation should be considered on a domain by
domain basis.
• Students who enroll on or after March 16 will only take
the online reading test (contact the Testing Office for
confirmation if test is needed)
TELPAS Reading Make-Ups
• All students must be assessed within the
assessment window
• If a student is absent the day you have them
scheduled to take TELPAS Reading, move them
to another session that will test later within the
TELPAS assessment window
• The TEA expectation is that we test every
eligible student within the TELPAS assessment
window
CTC Responsibilities
 Read and adhere to all manuals
 Attend required coordinator training sessions
 CTC and campus principal are responsible for test
security and confidentiality on the campus
 Supervise and actively monitor testing
 Be the campus contact for all questions about testing
 Report testing irregularities and security violations
immediately to the district testing coordinator
 Compile required documentation and turn in to testing
office
CTC Responsibilities





Obtain CTC access in Texas Training Center
Identify and train a writing collection verifier(s) by February 16
Identify and train Raters by February 16
Identify and train Online Test Administrators by March 6
Train appropriate personnel to enter/verify student information
in TAMS (data can be entered by the CTC)
 Ensure computers have been checked for TestNav capability
 Ensure that all students are identified and tested
 Oversee the implementation of validity and reliability
TELPAS Reading Training
• Reading Test Administrators must be trained
and sign their specific oath
• Test administrator MUST read the TELPAS
Reading Test Administrator Manual
• Test administrators must be trained by March 6
Reading Test Administrator
Responsibilities
• Guide students through launching and starting the
online test
• Maintain test security and confidentiality
• Manage breaks /interruptions
• Attend training and sign oath
• Ensure proper test procedures
• Start & monitor test sessions
• Read manual and be with test directions
• Reading Test Administrator can be:
• Rater
• Certified Teacher
Testing Accommodations
• Refer to the TELPAS Reading manual (page 8)
GA
General Accommodation (Type 1 or 2)
LP
Large Print
XD
Extra Day
• Not Permitted:
• Reading assistance
• Reference materials
• Test questions or selections translated
• Test questions, answer choices, or selections
clarified
TestNav System Check
• Must turn on computers BEFORE testing
• Must complete TestNav System Check
• Link available on Testing Department Website
• Select 2015 Spring TELPAS Grades K-12
• If computers FAIL the system check and/or FAIL to launch
TestNav:
• Contact the SAISD Helpdesk @ 244-2929 with the
following info ready:
• Campus Name
• Room Number
• SAISD Tag Number
Tutorials to Prepare
Students for online TELPAS
Reading Testing
• Tutorials are required for students NEW to
TELPAS
• Link to tutorials is on Testing Website
• Tutorials are about how to use the computer not
necessarily the type of test questions
• Keep a student roster for documentation of the
tutorials
Testing Environment
• At least one trained administrator for every 30 students
• Computer monitors prepared to discourage students from
viewing each other’s monitor
• Bulletin boards and instructional displays that might aid
students during testing must be removed or covered
• The testing room should be quiet,
well lighted, comfortable,
with enough space to work
• “Testing-Do Not Disturb”
sign posted outside the
testing room
Testing Procedures
• Seating chart is completed to include students’ names, locations,
and test administrator information
• The test is untimed
• Work stations are cleared of books and other materials
• Student MUST remain seated and no talking while testing
• Each student must be allowed to work at his or her individual
speed
• NO reference materials are allowed
• Allowed to use scratch paper, but all scratch paper must be
turned in to the campus coordinator after testing
• Active monitoring during the test session
• After students have finished, they may read or leave the room
• BEFORE a student who has finished testing leaves the room, test
administrator must ensure the student’s test is in “Submitted”
status
• IMMEDIATELY after testing, turn in all test materials and sign the
bottom portion of the reading test administrator oath
TELPAS Reading Manual page 20
Other Testing Issues
•
•
•
•
•
•
•
Answering student questions
Computer monitor glare
Student breaks
Lunch
Cell phones
Emergencies
Changing rooms
TELPAS Reading Manual pages 21-22
Student Authorizations
• Generate and print Student Authorizations
• Got to the Session Details screen
• Click the Authorization link and select the Detail View
Starting a Test
A test session MUST be started before any
students can log in to TestNav and begin the
test.
A test session does not start until the TEST
ADMINISTRATOR clicks the Start button on the
Session Details screen, regardless of the
scheduled start time and date.
TELPAS Reading Manual page 23
nd
th
Launching the Test (2 -5 )
• Before students in GR 2-5 can begin the test, TestNav
must be launched on each student’s computer, and the
login ID and test code found on each Student
Authorization Letter MUST be entered by the Test
Administrator
• DO NOT log in a student that is not present and in
front of a computer
• Directions for test administration start on page 32
TELPAS Reading Manual page 31
th
th
Launching the Test (6 – 12 )
• Test administrators guide students through the login
process for GR 6-12
• Students must have Student Authorization sheets in
order to log in
TELPAS Reading Manual page 37
Monitoring Sessions
• Session Details screen
• Periodically click
Refresh
• Real-time test status
STATUS:
• Ready
• Active
• Exited
• Resumed
• Resumed-Upload
• Completed
• Marked Complete
TELPAS Reading Manual page 24
Resuming a Student’s Test
• If a student exits TestNav--• Return to Session Details and select the
checkbox next to that student’s name
• A resume checkbox is only available if that
student’s status is Started, Exited, or Resume
• Click the Resume Test button to resume all
students you checked
• Students launch TestNav and login using
same Login ID and code from authorization
letter
TELPAS Reading Manual page 25
Stopping a Session
• Ensure each student’s status is Completed or
Marked Complete on the Session Details screen
• Click the Stop button to stop the test session
• Move ABSENT students into a make up session
before “Stopping a Session” (page 17 Reading Manual)
• Call us if you have questions/concerns
TELPAS Reading Manual page 25
Verify Score Codes
Once students click Final Submit the test
is automatically scored
Absent
Student was absent throughout the entire testing
window (should be rare)
X
ARD Decision
Student does not participate in reading test based on
the disability and was determined by the ARDC in
conjunction with the LPAC
O
Other
Student experienced illness or a testing irregularity
during testing
A
Verify Score Codes
“Do Not Score”
• On the Session Details screen select student’s
name
• Click Edit button
• Select Reading “Do Not Score” Score Code
• A designation must be selected (A, X, or O)
• If a student withdrew during the testing window, DO
NOT mark a student “Do Not Score”- take them out
of the session
TELPAS Reading Manual page 27
Paper Administrations of
TELPAS Reading
•
Paper test booklets (including large print, if
applicable) approved by TEA in rare
circumstances
• Accommodations that are not available in TestNav
• Unavoidable technological problems that make online
testing impossible
• Other special situations (e.g., homebound students,
JJAEPs, etc.)
Paper Administrations of
TELPAS Reading
Process for Transcribing Student Responses
 Set up test session
 Choose correct form group type (transcribe paper form, not
operational online test form)
 Transcribe responses
 Each question has one screen; test administrators will go screen
by screen to transcribe the response to each question
 Responses must match exactly the responses indicated by the
student in the test booklet
 Submit test for scoring
 For TELPAS, students must be put into rating entry groups so
proficiency ratings and rater information can be entered
Keep in Mind…

Paper testing won’t be approved on the basis that student
 knows very little English
 has limited exposure to computers
Don’t forget the TELPAS online student tutorials!
Unique Situations
• Newly enrolled LEP student:
• If LEP from another Texas school they are LEP
• If newly enrolled, student is not LEP until the LPAC
has been held
• A student that enrolls during the reading window must
be registered in TAMS with the school and added to
the test session. Contact Testing Department to
confirm that the student needs to test
• Students that un-enroll during the window, that have
not tested, must be removed from the test session
and unregistered for the test
Campus
Procedures for
Testing Days
Input Campus Specific Testing
Procedures Here
Include things such as:
•
•
•
•
Breakfast in the Classroom procedures
Check Out/Check In location and time
Lunch schedule
Testing Schedules
Security Training Modules
Web-based Texas Test Administrator
Online Training Modules
www.TexasAssessment.com/TAonlinetraining
All three modules must be completed by certified
campus personnel involved if they:
are new to the district
took an incident in the 2013-14
have not completed the Modules in the
last 3 years
General Security Information
The following govern test security
 Texas Education Code (TEC)
Chapter 39, Subchapter B
 Texas Administrative Code (TAC) 19
Subchapter 101, Assessment
 Family Educational Rights and Privacy Act of
1974 (FERPA)
 Texas Penal Code 37.10 - Tampering
Penalties for Prohibited Conduct
• Placement of restrictions on the issuance, renewal, or
holding of a Texas educator certificate, either indefinitely
or for a set term
• Issuance of an inscribed or non-inscribed reprimand
• Suspension of a Texas educator certificate for a set term
• Revocation or cancellation of a Texas educator certificate
without opportunity for reapplication for a set term or
permanently
• Release or disclosure of confidential test content is a
Class C misdemeanor and could result in criminal
prosecution under TEC ξ39.0303, Section 552.352 of the
Texas Government Code, and Section 37.10 of the Texas
Penal Code.
Security Oaths
•
TEA requires that everyone be trained and sign a
security oath before handling secure testing
materials or participating in the administration of
a state test
•
A person who has several roles during TELPAS
testing must sign all oaths (Test Administrator,
Rater, Verifier, etc)
•
Paper test require that the test administrator has
signed the bottom box of the oath
Security and Confidentiality

Account for all secure
materials before,
during, and after each
test administration
(including Student
Authorizations)

Protect the contents of
all tests booklets and
student answer
documents (including
writing samples)
 No person may view,
reveal, or discuss the
contents of a test or answer
document unless specifically
instructed to do so by the
procedures in the test
administrator manuals and
the bottom portion of the oath
has been signed
 No collaboration allowed
during online calibration sets
Secure TELPAS Information
• Content of the online reading test is secure and
confidentiality must be maintained
• Student Authorization Letters are to be kept
secure All student data in the TELPAS system
or entered into the system is confidential
• Passwords and user IDs are secure and should
be kept confidential. DO NOT SHARE!
Testing Irregularities
Incidents resulting in a deviation from documented testing
procedures are defined as testing irregularities
Procedural Examples
Serious Examples
Improper accounting for secure
materials
Directly or indirectly assisting students
with responses to test questions
Eligibility Error
Tampering with student responses
Monitoring Error
Viewing secure content
IEP Implementation Issue
Discussing test content, student
responses or student performance
Procedural Error
Formally or informally scoring student
tests
Duplicating or recording test content
Active Monitoring
Monitoring during test administrations is the responsibility of
the test administrator, the campus test coordinator and
administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the
students during testing. Examples include:
•
•
•
•
Working on the computer or checking email
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the
room
• Leaving students unattended during meals or breaks
Reduce the risk of having an irregularity!
Before the test administration:
 Emphasize importance of training and reading
manuals
Account for all test materials
Ensure proper storage of materials
Verify accuracy of student information
Verify testing requirements for students receiving
special education services
Reduce the risk of having an irregularity!
During test administration:
 Ensure each student receives the correct
assessment and testing material(s)
Emphasize and verify active monitoring
Ensure all testing personnel understand that they
may NOT:
provide assistance
view the tests without authorization
discuss confidential student information
check for strategies
Reduce the risk of having an irregularity!
After test administration
 No unauthorized viewing (only TEA may permit)
 No scoring of student responses
 Shred Student Authorization forms (ASAP)
 No discussion of confidential student information
 No erasing stray marks or darkening response
ovals
 No copying of students answer documents
 Account for all test materials
 No opening answer documents to view answers
Pitfalls to avoid:
 Assigning untrained staff to administer and/or
monitor tests (must be certified personnel)
 Failing to inventory testing materials
 Having insufficient test booklets and/or test
administrator manuals
 Not accounting for all test booklets and answer
documents each day
 Teacher violates time limit
 Testing beyond the normal school day
Pitfalls to Avoid:
 Assigning a student the incorrect assessment or
student authorization form
 Failing to give appropriate accommodation(s)
 Improper (or nonexistent) monitoring
 Leaving secure materials unattended (to include
Student Authorizations and Writing Samples)
 Stopping an on-line session prior to removing
absent students
Reporting & Documentation
If you become aware of any irregularities, contact
the DTC immediately with the who, when, where,
what and why.
If the irregularity is deemed an incident the following
documentation is required:
 Incident report including a plan of action (local form)
 Signed statement(s) from individual(s) involved (typed, printed
and signed name and dated)
 Statements should not include names of students
 The local disciplinary referral form used to report disciplinary
actions taken against students for cheating, cell phone issues or
disruptions
Plan of Action
Questions?