Transcript Slide 1

Spring 2013
Training Materials
Reading
Mathematics
Science
1
Overview
• These training materials are based on the Spring
2013 Reading, Mathematics, and Science Test
Administration Manual (Spring 2013 RMS Manual).
• There are separate training materials for Spring 2013
FCAT 2.0 Writing and Spring 2013 Computer-Based
FCAT 2.0 Reading and Mathematics Tests.
• Training materials are available in PearsonAccess
under the Support tab.
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RMS Daily Administration
Schedule
Paper-Based Tests
Week One
Day 1 – Monday, April 15
Grades 3, 4, 5, 10*
Reading – Session 1
70 minutes
Grades 6, 7, 8
Mathematics – Session 1
70 minutes
Grades 6, 7, 8
Mathematics – Session 2
70 minutes
Grades 3, 4, 5, 10*
Reading – Session 2
70 minutes
Grades 7*, 8
Reading – Session 1
70 minutes
Grades 3, 4
Mathematics – Session 1
70 minutes
Grade 5
Science – Session 1
80 minutes
Grades 7*, 8
Reading – Session 2
70 minutes
Day 2 – Tuesday, April 16
Day 3 – Wednesday, April 17
*Schedule applies to administration of paper-based accommodations for computer-based tests.
4
RMS Daily Administration
Schedule
Paper-Based Tests
Day 4 – Thursday, April 18
Grades 3, 4
Mathematics – Session 2
70 minutes
Grade 5
Science – Session 2
80 minutes
Grade 8
Science – Session 1
80 minutes
Grade 8
Science – Session 2
80 minutes
Day 5 – Friday, April 19
Make-up Testing**
*Schedule applies to administration of paper-based accommodations for computer-based tests.
**Week one make-up testing may continue through Wednesday, April 24.
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RMS Daily Administration
Schedule
Paper-Based Tests
Week Two
Day 6 – Monday, April 22
Grade 5*
Mathematics – Session 1
70 minutes
Grades 6*, 9*
Reading – Session 1
70 minutes
Grade 5*
Mathematics – Session 2
70 minutes
Grades 6*, 9*
Reading – Session 2
70 minutes
Day 7 – Tuesday, April 23
Days 8, 9, and 10 – Wednesday, April 24 – Friday, April 26
Make-up Testing
*Schedule applies to administration of paper-based accommodations for computer-based tests.
**Week two make-up testing may continue through Tuesday, April 30.
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RMS Daily Administration
Schedule—Paper-based
Accommodations for CBT
Week 2 (April 22-26): Grade 5 Mathematics,
Grades 6 and 9 Reading
• Grade 5 Mathematics and Grades 6 and 9 Reading are
computer-based tests and will be administered in two 70
minute sessions over two days.
• For Grade 5 Mathematics and Grades 6 and 9 Reading,
paper-based tests (accommodations only) should be
administered on Day 6 and Day 7 of the testing window.
• Week 2 make-up testing may continue through April 30, as
needed.
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What’s New
Testing Rules Acknowledgment
• Prior to testing, students must listen to the testing rules read
by the test administrator and then sign below a Testing Rules
Acknowledgment that reads: “I understand the testing rules
that were just read to me. If I do not follow these rules, my test
score may be invalidated.”
• The Testing Rules Acknowledgment is located on the inside
front cover of the test book or test and answer book.
• If a student does not sign below the acknowledgment at the
beginning of Session 1 of a test, the test administrator should
contact the school assessment coordinator.
10
What’s New
Test Sessions
• For all FCAT 2.0 tests, Session 1 MUST be completed before
Session 2.
• Any students absent for Session 1 may not participate in
Session 2 until they have completed Session 1.
• A student with a flexible scheduling/extended time
accommodation must complete one session before continuing
to the next session.
• Test administrators are required to use ALL of the allotted
time in each session and should not end a session early.
11
What’s New
Test Group Code
• Schools must use one unique four-digit test group code
for both sessions of a test administered to a group of
students in a testing room. For instance, the group of
students taking Grade 3 Reading in Mrs. Smith’s
classroom will use the same test group code for Session 1
and Session 2.
• If students are absent for a test session, a different unique
code must be used for each make-up session.
12
What’s New
Test Materials Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of
Custody Form (available in PearsonAccess and in Appendix
C of the Spring 2013 RMS Manual).
– Record accurate information on the form, including the dates
activities are completed, the names of the persons performing
activities involving the materials, and information about the
locked storage room.
– Retain electronic or hard copies of completed forms after
materials are packaged for pickup, and email or return the
originals to the district assessment coordinator.
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What’s New
PreID Labels
• Five elements must be correct on PreID labels:
– student name
– student ID number
– district number
– school number
– grade level
• If any of this information is incorrect, the label must not be used and
the correct information must be gridded on the student grid sheet.
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What’s New
Return Labels
• BLUE labels—Grade 3 TO BE SCORED Materials
• WHITE labels— Grade 3 Large Print and One-Item-PerPage TO BE SCORED Materials
• PINK labels—Grade 3 Braille TO BE SCORED Materials
Hand deliver your Grade 3 Blue, White, and Pink label
boxes to the Accountability Department by 9:00 AM on
April 24th.
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What’s New
Return Labels
• RED labels—Grades 4–9 TO BE SCORED Materials
• WHITE labels—Large Print and One-Item-Per-Page TO
BE SCORED Materials
• PINK labels—Braille TO BE SCORED Materials
• YELLOW labels—All NOT TO BE SCORED Materials,
including Special Documents
Your Grades 4 and 5 To-Be-Scored and Grades 3 – 5 NotTo-Be-Scored boxes will be picked up by our contracted
moving company between April 29 and May 1. We will
email a school-by-school pickup schedule closer to
testing.
16
What’s New
Electronic Devices
• School personnel must ensure that students do not have
access to their cell phones or other electronic devices at any
time during testing, including breaks (restroom breaks, etc.),
even if they do not use them.
• If a student is found to be in possession of ANY electronic
devices during testing or during a break, his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
policy prior to testing.
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Reminders
Seating Charts (REQUIRED)
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms during
testing.
• All seating charts must indicate the front and back of the
room, as well as the direction the students are facing.
• If the seating configuration changes during testing, a new
seating chart must be created.
• See page 26 of the Spring 2013 RMS Manual for all
information that should be included on a seating chart.
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Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• In addition to signing a security agreement, test administrators are
required to sign a Test Administrator Prohibited Activities Agreement.
Certification numbers must be recorded on this document.
• Test administrators must NOT administer the FCAT/FCAT 2.0 to their
family members. Students related to their assigned test administrator
should be reassigned to an alternate test administrator.
• Under NO circumstances may a student’s parent/guardian be
present in that student’s testing room.
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Reminders
Test Special Program Students
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
– We will email you a list of students as we receive the information
from FLVS and/or Home Ed.
– Students will need to be associated with FLVS or Home ED
(school code)
– If the student is taking a computer-based test, they will already
have been ePATted AND their Authorization Ticket will be
provided to you – do not put them in your test sessions in the 20
blue site
Reminders
Leaving Campus
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so parents and students must
be made aware of this policy.
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Reminders
Rulers for Grades 3 and 4 Mathematics
• FCAT 2.0 Rulers for Session 2 only of Grades
3 and 4 Mathematics will be provided on
perforated sheets with other test materials.
Rulers must not be distributed for Session 1.
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Reminders
Resources
• The following resources are available in PearsonAccess, under the Support tab
(www.FLAssessments.com/SpringRMS):
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Test administration manuals
Training materials
Technology coordinator guide
Forms to report missing materials and test irregularities/security breaches
Student tutorials
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
FCAT/FCAT 2.0 Test Administration and Security Agreement
Reference sheets
Parent/Guardian letters
Comment forms
Blank Administration Record/Security Checklist
Security Log
Materials Return List
Braille Scripts
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Reminders
Test Security Policies and Procedures
•
Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security
Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are
required to maintain test security before, during, and after testing.
•
Please remember that inappropriate actions can result in student or classroom
invalidation and/or loss of teaching certification.
•
All school personnel, including itinerant teachers and proctors, must receive
thorough training in test administration and security policies and procedures,
familiarize themselves with all relevant content of the test administration
manual(s), read the Statute and Rule in Appendix B, and then sign an
FCAT/FCAT 2.0 Test Administration and Security Agreement.
•
All test administrators must be certified educators and must sign the Test
Administrator Prohibited Activities Agreement.
•
School assessment coordinators must maintain an accurate Test Materials
Chain of Custody Form.
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Students to be Tested
• In general, all Florida public school students
enrolled in tested grade levels (Grades 3–10)
participate in the FCAT/FCAT 2.0, per Section
1008.22(3)(c)8, Florida Statutes (F.S.). Students
must take the test(s) appropriate for the grade level
in which they are enrolled.
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Students to be Tested
Special Program Students
• Make arrangements to test special program students (e.g., Home
Education, Virtual School, McKay Scholarship, FTC Scholarship).
– The parent/guardian is responsible for contacting the district to register the
student for the selected assessments and for transporting the student to and
from the district-assigned testing location.
– The parent/guardian is also responsible for providing the following to the
testing location on or before the day of the test: all student information
necessary to complete the student grid sheet, photo identification (if the
student is unknown to the test administrator or other school staff), and
emergency contact information.
• Ensure that grid sheets and Document Count Forms for these students
are completed properly, according to the chart on page 10 of the
manual.
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Students to be Tested
English Language Learners (ELLs)
• Per the Department’s Bureau of Student Achievement through
Language Acquisition, all ELLs are expected to participate in statewide
assessments.
– If an ELL has been receiving services in an English for Speakers of Other
Languages (ESOL) program operated in accordance with an approved ELL
plan for one year or less AND a majority of the student’s ELL committee
determines that it is appropriate, the ELL may be exempt from this FCAT
2.0 Reading administration.
– Exempt ELLs must participate in the English proficiency assessment or they
will be counted as “not assessed,” and this will impact the participation rate
calculation.
• All ELLs are expected to participate in the FCAT 2.0 Mathematics and
Science tests no matter how long these students have been receiving
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services.
Students to be Tested
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
– FCAT/FCAT 2.0 without accommodations,
– FCAT/FCAT 2.0 with accommodations, or
– Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s
IEP or Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
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Test Materials
ITEM TYPES
GRADE
3
4
5
SUBJECT
TEST MATERIALS
MultipleChoice
Reading
•Reading Test and Answer Book

Mathematics
•Mathematics Test and Answer Book
•FCAT 2.0 Ruler (Session 2 only)

Reading
•Reading Test and Answer Book

Mathematics
•Mathematics Test and Answer Book
•FCAT 2.0 Ruler (Session 2 only)

Reading
•Reading Test Book
•Reading Answer Folder

Mathematics
Science
•Mathematics Test and Answer Book
•Mathematics Reference Sheet
(Accommodations only)
•Science Test Book
•Science Answer Book
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GriddedResponse
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Preparing Test Materials
• School personnel must adhere to the following policies as
they prepare test materials:
– Only the school assessment coordinator and school personnel
designated by the building/site administrator may open the shrinkwrapped packages and affix PreID labels. Sealed test books must
not be opened.
– Do not use student labels from previous administrations.
– Students are not permitted to assist in preparing secure
materials before testing or in organizing and returning
materials after testing.
– The Chain of Custody form must be maintained at all times.
– All secure materials must be returned to locked storage and remain
there until testing.
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PreID Labels
Before applying PreID labels to student answer documents:
• Verify that the student is still enrolled and will be tested.
• Verify the information on the PreID Roster against the school’s student
information database.
• FIVE elements MUST be correct on a student PreID label:
– Student name
– Student ID number
– District number
– School number
– Grade level
• Destroy labels in a secure manner if ANY of this information is incorrect.
• If any other preidentified information (e.g., date of birth) is incorrect, use
the label.
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PreID Labels
• Affix the label in the box in the lower left corner of the
student grid sheet.
• Do not remove labels once they have been affixed.
• Do not place a label over another label.
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PreID Labels
• If the student name, student ID number, district number,
school number, OR grade level is INCORRECT on a
USED answer document, the student must, under the
supervision of the test administrator, transfer his or her
exact responses into a replacement answer document.
• Ensure the replacement document has the same form
code if the replacement is one of the following:
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Grade 3 Reading Test and Answer Book
Grade 3 Mathematics Test and Answer Book
Grade 4 Reading Test and Answer Book
Grade 4 Mathematics Test and Answer Book
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PreID Labels
• The test administrator must grid ALL DNS bubbles on the answer
document that contains the incorrect label and return it with all other
NOT TO BE SCORED materials.
• The test administrator must then grid the correct student information on
the replacement document.
• If any student information is missing from a student label that has
been affixed to a document, add the information by gridding the
appropriate bubbles on the student grid sheet. Incorrect information
on a student label CANNOT be corrected in this manner.
• Do not use a preidentified document for any student other than the
student for whom it is preidentified.
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Security Numbers
• A security number consists of a nine-digit number followed
by a check digit (located in upper right corner of secure test
books or test and answer books).
• Written documentation of the number ranges must be
maintained at all times during distribution and return of
materials.
– Pre-populated Administration Record/Security Checklists with
security numbers for all secure documents assigned to each school
are provided in PearsonAccess
– A blank copy of the checklist is provided in Appendix C of the
Spring 2013 RMS Manual and in PearsonAccess
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Security Numbers
• As directed by the school coordinator, the test administrator may
use the pre-populated Administration Record/Security Checklist,
a blank copy of the checklist, or may make his/her own
comprehensive record of security numbers.
• Security number(s) of the document(s) assigned to and returned
by each student should be recorded and verified at the
completion of each day of testing.
• Security numbers of secure materials not already listed on the
pre-populated checklist (e.g., materials distributed from district
overage) MUST be added to the record with the names of the
students to whom the test materials are assigned.
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Pre-populated Security
Checklist
• School assessment coordinators may use the checklist to
record the security numbers of the documents assigned to and
returned by each test administrator.
• To access the pre-populated checklist in PearsonAccess, go to
Test Setup > Order Additional Materials and Tracking >
Reports, and select Security Checklist Detail from the drop-down
list.
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Proctors
• When testing a large group of students, proctors must be
assigned to the room. Refer to the table below for the
required number of proctors.
• It is strongly recommended that a proctor be assigned
to rooms with 30 or fewer students whenever possible.
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Missing Materials
•
•
Schools must investigate ANY report of missing materials and report
missing secure materials to the district assessment coordinator
immediately.
Within 30 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
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The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s office
and school personnel
− How the incident was resolved
− What steps are being implemented to avoid the future losses
•
A form to report missing materials can be found at
www.FLAssessments.com/SpringRMS.
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Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities (e.g., disruptive
students) and possible security breaches to the school assessment
coordinator immediately.
• The school assessment coordinator should communicate with the
district assessment coordinator regarding possible test invalidations.
• Within 10 calendar days of the incident, a written report must be
submitted to the FDOE. The report must include:
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The nature of the situation
The time and place of the occurrence
The names of the persons involved
A description of the communication between the district assessment coordinator’s
office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or security breaches
•
A form to report test irregularities and security breaches can be found at
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www.FLAssessments.com/SpringRMS.
Test Invalidation
• District assessment coordinators should advise schools of the
appropriate course of action if invalidation is being considered.
• The purpose of invalidation is to identify when the validity of test
results has been compromised.
• Test administrators should discuss possible invalidations with
school assessment coordinators, and the situation should be
investigated immediately.
• When a student’s test is invalidated for any reason listed in the
“Test Invalidation” section on pages 22-23 of the Spring 2013
RMS Manual, return the invalidated test with the DNS bubble(s)
gridded with all other TO BE SCORED materials.
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Defective Materials
• Test Books
– If a defective test book is identified before testing, the student should be
given a replacement book, and the defective book should be returned with
all other NOT TO BE SCORED materials.
– If a defective book is identified during Session 1 of testing, the student
should be given a replacement book with the same form code (on the lower
left corner of the front cover). If a replacement book with the same form
code is not available, the student may use a book with any form code, and
the replacement code should be gridded on the student grid sheet.
– If a defective book is identified during Session 2, the student should be
given a replacement book with the same form code. If a replacement book
with the same form code is not available, the student may use a book with
any form code, and erase the form code bubble on the student grid sheet.
Do NOT bubble the replacement form code on the student grid sheet. 48
Defective Materials
• Answer Documents
– If a defective answer folder, answer book, or test and answer book is identified
before testing begins, the student should be given a replacement document and the
defective document should be returned with all other NOT TO BE SCORED
materials.
– The DNS bubble MUST be gridded in the follow circumstances:
o The answer document is defective and used.
o A student name, ID number, district number, school number, or grade level is
incorrect on a PreID label affixed to a USED answer document.
o A student label has been placed over another label on a USED answer
document.
– If a student discovers an answer document is defective during testing, the student
must be given a replacement and must, under close supervision, transcribe the exact
responses from the defective document into the replacement when the test session is
over.
o The DNS bubble(s) must be gridded on the defective answer document and49
it
should be returned with all other NOT TO BE SCORED materials.
Defective Materials
• Under the following circumstances, it is NOT necessary to grid the DNS
bubble if the document has been properly packaged for return with all
other NOT TO BE SCORED materials:
– The preidentified answer document belongs to a student who has
withdrawn before testing begins.
– The preidentified answer document belongs to a student who was absent
during the entire testing window.
– The answer document is defective and unused.
– The preidentified information is incorrect and the answer document is
unused.
•
•
If a test document is soiled, see page 18 of the Spring 2013 RMS
Manual.
For more information on defective materials, see pages 23-24 of the
Spring 2013 RMS Manual.
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Test Administrator
BEFORE Testing
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Test Administrator
Before Testing
Testing Location
• The test should be administered in a room that has
comfortable seating, good lighting, and sufficient
workspace.
• There must be at least three feet between students.
• Make sure that students are not facing each other
when seated at tables and are not in seating (stadium
or staggered) that allows them to easily view other
students’ answers.
• Students may not have access to any unauthorized
aids.
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Test Administrator
Before Testing
Required Administration Information
• Test Administrators must record and maintain the following
Required Administration Information:
– Students assigned to the room
– Attendance information
– Test group code
– Unique security number of secure documents assigned to
each student
– Grade level
– Signatures of test administrator and school assessment
coordinator
– Dates for when documents are received and returned
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– Accommodations provided
Test Administrator
Before Testing
Seating Charts
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must record the following information:
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Room name/number
Grade level/subject
Student names and their location in the room during testing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
• All seating charts must indicate the front and back of the room, as well
as the direction the students are facing.
• If the seating configuration changes during testing, a new seating chart
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must be created.
Test Administrator
Before Testing
• A Security Log must
be maintained for
each testing room.
• Anyone who enters a
room for the purpose
of monitoring a test
MUST sign the log for
that testing room.
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Test Administrator
Before Testing
• Assemble Materials
– Test Administration Manual must be used before, during, and
after testing.
– Test Group Codes will be provided by your school assessment
coordinator; the same unique code must be provided to students in
a testing room for both test sessions of a subject test, as indicated
in the Spring 2013 RMS Manual.
– Test Administrator Checklist (located in Appendix C) should be
used before, during, and after testing.
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Test Administrator
Before Testing
• Assemble Materials (cont’d)
– Signs (located in Appendix C)
• Do Not Disturb (posted on entrances to the testing room)
• Session (displayed for students)
• Electronic Devices (displayed for students)
– Security Log (located in Appendix C)
– Seating Chart for each test session
– Record of Required Administration Information (Administration
Record/Security Checklist)
– Pencils for students
– Watch or Clock to keep accurate time during testing
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Test Administrator
Before Testing
• Assemble Materials (cont’d)
– Cover sheets (located in Appendix C) to separate test materials
– Calculators for Grades 7, 8, and Retake Mathematics, as well as
Grade 8 Science
– Reference Sheets for Grades 6-8 Mathematics (and for students
taking the Grade 5 Mathematics or Mathematics Retake with paperbased accommodations)
– Periodic Tables of the Elements for Grade 8 Science
– Rulers for Session 2 of Grades 3 and 4 Mathematics
– Test Materials must be kept in secure locked storage and will be
provided to you on the day of testing
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Test Administrator
Before Testing
• Sign and return an FCAT/FCAT 2.0 Test Administration and
Security Agreement, which indicates that you
– Have received training
– Have read the Test Security Statute and State Board Rule
– Have read all applicable portions of the Test Administration
Manual(s)
– Understand and agree to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Agreement
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Test Administrator
Before Testing
Special Documents
• Test Administrators must familiarize themselves
with the information in the Special Documents
section, including:
– Test configurations and materials needed for testing
– Scripts/instructions for students who test using special
documents
– Student responses
– Providing accommodations
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Test Administrator
Before Testing
Special Documents
• Ensure that the correct procedures are followed for administering tests
to students using special documents.
• Student responses must be recorded properly in all special documents
before they are submitted for scoring.
• Refer to the Special Document sections of the manual to ensure the
proper handling of these materials.
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Test Administrator
Before Testing
• Communicate Testing Policies to
Parents/Guardians and Students
– Electronic Devices Policy—If students are found with ANY electronic
devices during testing OR during breaks, their tests will be invalidated. The
best practice would be for students to leave devices at home or in their
lockers on the day of testing.
– Leaving Campus—If students leave campus before completing the test (for
an appointment, illness, etc.), they WILL NOT be allowed to complete the
test. Ensure that parents/guardians are aware of the test administration
schedule and understand that appointments should not be scheduled on
testing days.
– Testing Rules Acknowledgment—Before beginning a test, students will
sign below a Testing Rules Acknowledgment that reads: “I understand the
testing rules that were just read to me. If I do not follow these rules, my test
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score may be invalidated.”
Test Administrator
DURING Testing
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Test Administrator
During Testing
• Maintain your Security Log, seating chart, and a record of
required administration information for your room during
testing.
• Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
• Keep accurate time for each test session and display times
for students.
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Test Administrator
During Testing
• Supervise test administration and ensure the
following:
– Students are using only No. 2 pencils
– Students do not have books, notes, scratch paper, or
electronic devices of any kind (except approved fourfunction calculators, if applicable) during testing, even if
they do not use them
– Students have signed the Testing Rules Acknowledgment
– Students do not talk or make any disturbance
– Students are working independently
– Students are working in the correct session and recording
their answers in the appropriate area
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Test Administrator
During Testing
•
It is not appropriate to use cell or classroom phones, grade papers, or work on
the computer during testing.
•
While you may encourage students to continue working, you may not talk with
them about test items or help them with their answers.
•
If students finish the test before the allotted time for the session has elapsed,
you may encourage them to go back and check their work.
•
You may not provide students with any information that would allow them to
infer the correct answer, such as suggesting that they may want to check their
work on specific items.
•
Test materials may not be returned to students once the materials have been
collected.
•
You may not check through answer documents or discuss test items, passages,
or answer with students, even after all test materials have been returned and
testing has been completed.
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Test Administrator
AFTER Testing
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Test Administrator
After Testing
• Make sure that each student returns his or her test materials, and
indicate on your record of required administration information that all
materials are returned.
• Report any missing test materials and/or test security irregularities to
your school assessment coordinator immediately.
• Ensure that the box in the top left corner of the student grid sheet has
been completed by each student and that the gridded or preidentified
information is accurate and complete.
• Return all materials to your school assessment coordinator, as
described on pages 239-240 of the manual.
• Complete a comment form, located at
www.FLAssessments.com/SpringRMS. If you administered a computerbased test, also complete a separate CBT comment form for this
administration.
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School Test Coordinator
BEFORE Testing
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School Coordinator
Before Testing
• Receive Materials/Maintain Security
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Box contents are listed on pages 241-242 of the manual.
Keep materials secure at all times.
Maintain an accurate Test Materials Chain of Custody Form
No more than three individuals may have access to the locked
storage area.
Do not open shrink-wrapped materials or begin preparing (e.g.,
applying student labels) more than one week prior to testing
Save the original boxes for returning special document materials.
Ensure that an adequate supply of working calculators is available
prior to the beginning of test administration.
If you need additional materials or if you have questions, contact
your district assessment coordinator.
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School Coordinator
Before Testing
• Train Test Administrators and Proctors
– You are responsible for training all test administrators and proctors,
including non-school-based instructors (e.g., itinerant
teachers). You must train several employees to act as possible
alternates.
– Test Administrators must be certified educators.
– Test administrators who will be administering the test to students
using large print, braille, and/or one-item-per-page materials must
be trained in the use of these test materials.
– Make sure that test administrators are aware of and have made
provisions for the exact accommodations needed for individual
students.
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School Coordinator
Before Testing
• Train Test Administrators and Proctors
– Distribute Test Administration Manuals and instruct administrators to read
all appropriate sections. Make sure they have manuals on each day of
testing.
– Ensure that all test administrators are aware that they must maintain the
following according to the requirements in the manual:
o Records of Required Administration Information
o Seating Charts
o Security Logs
– Review test security policy and procedures and collect the following:
o Signed FCAT/FCAT 2.0 Test Administration and Security Agreements
o Signed Test Administrator Prohibited Activities Agreement
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School Coordinator
Before Testing
• Prepare for Testing
– Distribute Test Group Codes to Test Administrators
– Assign Proctors to test sessions
o Proctors are required for rooms where 31 or more students are tested
o It is strongly recommended that proctors be assigned to rooms where
30 or fewer students are tested
– Provide appropriate test settings
o Ensure visual aids are covered or removed
o There must be at least 3 feet between students
o Test in classrooms whenever possible
– Make arrangements to test special program students not enrolled in
your school, if any
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School Test Coordinator
DURING Testing
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School Coordinator
During Testing
• Supervise Test Administration
– Provide test administrators with additional materials during testing,
as necessary.
– Monitor each testing room to ensure that test administration and test
security policies and procedures are followed.
– Be available during testing to answer questions from test
administrators.
– Make sure that Security Logs, seating charts, and records of
required administration information are being maintained in each
testing room.
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School Test Coordinator
AFTER Testing
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School Coordinator
After Testing
• Maintain Security
– After ANY administration, initial OR make-up, materials
must be returned to you immediately.
– Materials must be placed in locked storage between test
sessions.
– Secure materials should never remain in classrooms or
be taken from the school’s campus overnight.
– Report any testing irregularities or security breaches to
your district assessment coordinator immediately.
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School Coordinator
After Testing
• Verify that all distributed secure materials have been returned. Notify
your district assessment coordinator immediately if any secure
materials are missing and complete the necessary investigation.
• Check for and remove any stray reference sheets or periodic tables
from the test documents (Grades 5–8 and Retake Mathematics and
Grade 8 Science).
• Ensure that the DNS bubble has been gridded on invalidated tests and
place the tests with TO BE SCORED materials.
• Ensure that the DNS bubble has been gridded on any defective answer
documents and return them with NOT TO BE SCORED materials.
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School Coordinator
After Testing
• Store any approved four-function calculators as directed by
your district assessment coordinator.
• File the FCAT/FCAT 2.0 Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
• Copy the seating charts, required administration
information, and Security Logs, file the copies, and return
the originals in the District Assessment Coordinator ONLY
boxes.
School Coordinator
After Testing
• Document Count Forms
– Verify that you have included all documents from make-up sessions
before you complete the forms.
– Complete Document Count Forms by following the instructions on
the form.
– For Grades 3–10 TO BE SCORED materials, complete a separate
Document Count Form for each grade level and document type.
– Separate Document Count Forms must be completed for any
special program student documents (Home Education, Virtual
School, etc.).
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School Coordinator
After Testing
• Document Count Forms
– Do not copy blank count forms; however, once the count forms are
completed, you may copy them for your records. If you need
additional count forms, contact your district assessment coordinator.
– Place each completed form on top of the first stack of corresponding
TO BE SCORED answer documents.
– Inaccurate information on the Document Count Form may adversely
affect the scoring process; therefore, it is vital that all information on
this form be accurate.
– See pages 246-249 of the manual for more detailed instructions.
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Ensure that the
correct district and
school numbers are
gridded.
Grid the correct document type,
number of documents under the
form, and special document
type, if applicable.
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School Coordinator
After Testing
Paper Bands
•
Documents for each grade level and document type must be banded
separately. You may use more than one paper band per grade level and
document type, if necessary.
•
Follow these steps for each paper band you use:
– In the space labeled District/School Number, write your district number and your
school number OR the special program school number.
– Count the number of TO BE SCORED answer documents that will be banded in each
paper band. Write that number under Number of TO BE SCORED Documents
Contained in This Paper Band.
– Under Number of Banded Stacks per Document Count Form, number the paper
bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document
Count Form.
– Place a paper band around each stack of TO BE SCORED answer documents. The
Document Count Form must be under the paper band on top of the stack
labeled 1 of n.
– Seal the paper band and be sure that it securely holds the documents. Do not use
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staples, paper clips, or tape.
School Coordinator
After Testing
• Use this chart on page 10 of the manual when completing
Document Count Forms and Paper Bands for special program
documents.
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School Coordinator
After Testing
• Package Materials for Return
– Place Reading, Mathematics, and Science TO BE SCORED
materials in the boxes according to the diagram on page 262 of the
manual.
– You may place materials for more than one grade level in a box.
– Place the appropriate colored label in the square on the top of each
box that reads “Apply return shipping label here.”
– Labels may be placed over any existing shipping labels (e.g.,
vendor or carrier labels). Do not copy labels.
– If you need additional return labels, contact your district assessment
coordinator.
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School Coordinator
After Testing
Return Labels
BLUE LABELS
Grade 3
TO BE SCORED
Materials
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School Coordinator
After Testing
Return Labels
RED LABELS
YELLOW LABELS
Grades 4 & 5
TO BE SCORED
Materials
All NOT TO BE SCORED
Materials
(including special documents)
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School Coordinator
After Testing
Return Labels
WHITE LABELS
PINK LABELS
Large Print and
One-Item-Per-Page
TO BE SCORED
Materials
Braille
TO BE SCORED
Materials
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School Coordinator
After Testing
Materials Pick Up
• Blue label boxes (and Gr 3 White and Pink label boxes) are
due to the Accountability Dept. by 9:00 AM on 4/24.
• Your Red, Yellow, White, and Pink label boxes will be
picked up from your school by the moving company we
contracted
– Pick up will occur April 29 – May 1
• Materials must be ready for pick up on April 29
– We will email your specific pick up date once the schedule has been
created by the moving company
• Pony your District Coordinator ONLY box to Accountability
using our District courier
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School Coordinator
After Testing
• District Assessment Coordinator ONLY Boxes
– Follow your district assessment coordinator’s instructions for packaging and
returning materials in the District Assessment Coordinator ONLY Box. Place
the following non-secure materials in the box, along with any other
materials, such as reference sheets, as instructed:
o Original records of required administration information
o Original Security Logs
o Work Folders (used and unused)
o CBT Worksheets (used and unused)
o Original seating charts
o Original Chain of Custody form
– Seal the boxes.
– Write District Assessment Coordinator ONLY on the side of each box.
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Appendices
Appendices:
• Appendix A—Accommodations
• Appendix B—Test Security Statute and Rule
• Appendix C—Forms, Cover Sheets, Checklists,
Signs
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Appendix A:
Accommodations
• Appendix A (pages 269-302) of the manual
contains detailed information regarding
administration accommodations for students with
disabilities and English language learners, as well
as instruction for administering tests to students
requiring special documents.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
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Appendix A:
Special Documents
• Appendix A contains specific information and instructions
regarding special documents (large print, braille, one-itemper-page). Each document type has its own section and
set of instructions for test administrators.
• Appropriate personnel must familiarize themselves with the
information in this appendix, including:
– Test configurations and materials needed for testing
– Special scripts/instructions for students who test using special
documents
– Student responses
– Providing accommodations
– Preparing special documents for return
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Appendix B:
Test Security Statute
and Rule
• Appendix B of the manual contains the following:
– Florida Test Security Statute (1008.24)
– Florida State Board of Education Test Security Rule (6A10.042)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must
read and understand the information in Appendix B
prior to signing a Security Agreement.
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Appendix C:
Forms, Cover Sheets,
Checklists, Signs
•
Appendix C contains the following forms, cover sheets, checklists, and signs to be
copied and used prior to, during, or after testing:
– FCAT/FCAT 2.0 Test Administration and Security Agreement
– Test Administrator Prohibited Activities Agreement
– Test Materials Chain of Custody Form
– FCAT/FCAT 2.0 Security Log
– Administration Record/Security Checklist (blank)
– Checklists
o Test Administrator
o School Coordinator
o District Coordinator
– Signs
o Electronic Devices
o Do Not Disturb
o Sessions 1 and 2
– Cover Sheets
– Reference Sheets and Periodic Table
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Comment Forms
• After testing, test administrators, school assessment
coordinators, and district assessment coordinators are
encouraged to complete an RMS comment form located at
www.FLAssessments.com/SpringRMS.
• Test administrators and school assessment coordinators
involved in administering a computer-based test should
complete a separate CBT comment form.
• FDOE and Pearson appreciate feedback from district and
school personnel.
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Accountability, 337-8647
Brian Curls, East Zone, 335-1495,
[email protected]
Susan Joiner, South Zone, 337-8352,
[email protected]
Rita Effing, West Zone, 337-8627,
[email protected]
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