Transcript 2013 FCAT Writing

FCAT Writing (2.0) Assessment
Training
February 2013
Training Documents posted at:
http://www.broward.k12.fl.us/sar/updatesManuals.htm
1
2013 FCAT 2.0 Writing Administration Schedule
Day 1 —Tuesday — February 26, 2013
Grades 4, 8, Writing Test
60 minutes
10
Day 2 — Wednesday — February 27, 2013
Grades 4, 8,
10
Make-up Testing
60 minutes
All Grades 4, 8 and 10 students in attendance on
Tuesday February 26th, 2013 must participate in the
FCAT Writing Assessment
PLEASE NOTE THAT THERE IS ONLY ONE
MAKEUP DAY IN 2013
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What’s New for 2013

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
The Writing Test is now FCAT 2.0 aligned.
The Writing Prompt’s administration
timing has changed. Students will now be
allowed 60 minutes to complete the
prompt.
Electronic device rule applies to breaks
given to students during testing as well.
School must maintain a Test Materials
Chain of Custody Form
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What’s New for 2013
Before
taking the FCAT 2.0 Writing Test
students must listen to the testing rules and sign
the Test Rules Acknowledgement on the back of
the planning sheet.
Students will not be allowed to test if they do not
sign this. They should be removed and tested
during a makeup session
There is only one makeup day for the 2013 FCAT
Writes
Reminders for 2013

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Inappropriate actions by school or district
personnel before, during, or after test
administration may result in consequences such as
test invalidations and/or loss of teaching
certification.
Teachers, staff or school personnel may not read
any part of the FCAT Writing Prompt.
Furthermore staff may not reveal, copy, talk about
(after the test) explain, show images regarding, or
read to students any part of the FCAT Writing
Prompt.
FAILURE TO COMPLY WITH THESE RULES
MAY RESULT IN CRIMINAL PENALTY OR
LOSS OF CERTIFICATION.
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Reminders for 2013



If a student starts a test and leaves without
finishing (for an appointment, illness, etc.), he/she
will NOT be allowed to complete the test
A seating chart is required for each classroom. It
must show the front and back of the room and any
changes that occur during testing.
Schools must adhere to the testing schedule in the
FCAT Writing 2.0 Manual: THE FCAT WRITING
PROMPT MUST BE GIVEN TO EVERY
STUDENT IN ATTENDANCE ON FEBRUARY
26th, 2013.
6
Reminders for 2013

Test Administrators
 Must be certified educators
 Must sign Test Administrator
Prohibited Activities Agreement & the
FCAT Administration and Security
Agreement

Training materials, comment forms and
other important materials are available at
PearsonAccess.com/fl
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Reminders for 2013



Preid Labels must include the correct:
Student Name, ID Number, District #,
School # and Grade Level.
Test Administrators may not administer
the test to family members, nor can
parents or guardians be present during
testing.
Possession of an electronic device is
cause for invalidation
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Reminders for 2013

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
All itinerant teachers and school staff,
including administrative staff, must receive
thorough training and be provided with an
FCAT Writing Manual well ahead of the test
date
Writing folder Security numbers must be
recorded and tracked.
Test Group Codes must be marked with the
required administration information.
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Special Groups*
1.
2.
3.
4.
5.
Home Education Students: #06/9998
McKay Scholarship Students: #06/3518
CTC Scholarship Students: #97/9999
FLVS Full Time:
K-8 Grades #71/0300, 9-12 Grades #71/0400
Florida Virtual Academy:
School #50/7079
*Scores not aggregated with district or school data.
*Materials must be packaged with a separate paper band for
return and scoring.
*Schools are identified by District/School Number above
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Accommodations

Who is eligible?
ESE students with current IEPs
 Students classified under Section 504
 English Language Learners (ELL) students
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Reasons for accommodations
Arrangements made in advance
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Administration Accommodations
(Appendix A)
ESE/504 students
ELL students
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Presentation
Responding
Scheduling
Setting
Assistive Devices

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Flexible setting
Flexible scheduling
Flexible timing
Assistance in heritage
language
Dictionary
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Registration Mark
Timing Tracks
Security Number Area
Place Label Here
Registration Mark
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Preidentified Information
•
If the following information on the label is correct, the
label may be used:




•
•
•
•
Student Name
Student ID Number: Use the student’s External
Number from TERMS
District AND School Number; and
Grade Level
Do Not Use Label if this information is NOT correct
If other information is incorrect, you may use the label,
Hand-grid any missing information
Make sure students receive the document with the
correct preidentified label affixed
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Test Invalidation &
Security Procedures
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Test Invalidation
1)
Defective Writing Folder
2)
Wrong Pre-ID information
3)
Label placed over another label
•Grid DNS
•Transcribe
•New Folder
4) Cheating or disruptive behavior
5) Possession of prohibited electronic device
6) Illness during testing OR
Incorrect time
7)Incorrect Accommodations OR
Validity of test compromised
Invalidate
that Session*
Decision:
Submit w/enough time OR
DNS* with not enough
time
Contact Student
Assessment
* If DNS is indicated, submit with TO BE SCORED DOCUMENTS
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Test Security
DO NOT:

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Read, reveal, display, talk about or copy writing prompts,
passages, test items, or contents of answer folders in any way
Interpret or read writing prompts, test items, or passages for
students
Change or interfere with student responses
Read or copy student responses
Cause achievement of students or schools to be inaccurately
measured or reported
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Test Security

Writing Folder contents (the prompt) should never be viewed or
opened by any staff member at your school.

Only the school testing coordinator may open packages and place
labels
Never leave test documents unsecured

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Keep test documents in locked storage
Collect materials daily and count each time they change hands
Track security numbers as folders change hands
Students cannot help to prepare materials
ALL School Coordinators, Test Administrators, and Proctors
must sign a “FCAT Administration and Security Agreement”
found in Appendix C
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Security Log
19
Administration Record/Security
Checklist
Test Administrators must maintain the following
information :
 ALL Students Assigned to Testing Room
 Writing Folder Security Number & Test Group
Code
 Attendance Information:
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(P) Present
(PI) Present but Invalidated
(A) Absent
(W) Withdrawn
Columns to track Grade Level, Signatures (TA and
TC) and Dates received and returned.
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Writing Admin Record/Security
Checklist
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Missing Materials/Security Breach

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Initiate a thorough investigation
School Coordinators IMMEDIATELY
contact Student Assessment staff at (754) 3214250
Principal generates letter of explanation on
school letterhead
Letter sent to Chief School Performance and
Accountability Officer and cc to Director of
Student Assessment and Research within 2 days
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Seating Chart

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Test administrators are required to maintain an
accurate seating chart.
All seating charts must indicate the front and back
of the room, as well as the direction the students
are facing.
Also record the room #, student names and
locations, date, test start time, TA name, Proctor
names and Test Group Code.
If students are moved to a different location during
testing, a new seating chart must be created and
maintained for this location.
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Test Administrator
Responsibilities
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Test Administrator Responsibilities
Before Testing
 Read manual and attend training
 Prepare room for testing
 Post Electronic Devices and Do Not Disturb
signs
 Prepare and verify student grid sheets
 Receive Test Group Codes
 Ensure electronic devices are out of arms
reach
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Test Administrator Responsibilities
Before Testing
 Sign and return “Test Administration and Security
Agreement” and “Test Administrator Prohibited
Activities Agreement” forms
 Prepare:
Required Administration information
 Seating Chart
 Security Log


Assemble materials (pencils, watch or clock,
writing folders, planning sheets, manual)
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Test Administrator
Responsibilities
During Testing
 After asking students to clear desks, distribute materials
 Read scripts verbatim
 Post start and stopping times- Standard timing is 60
minutes only
 Complete FCAT Security Log & Admin Record
 Complete Seating Chart
 Maintain Security
 If there is a problem in testing such as a mistiming or
unforeseen event (bells going off, fire drill etc) contact
your School Testing Coordinator for instructions.
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Test Administrator
Responsibilities
During Testing
 Actively supervise the test administration and
ensure the following:

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Students are using only No. 2 pencils
Students do not have books, notes, scratch paper, or
electronic devices of any kind during testing, even if they
do not use them
Students have signed the student pledge
Students do not talk or make any disturbance
Students are working independently
Students are recording their responses in the correct area
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Test Administrator
Responsibilities

It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.

While you may encourage students to continue
working, you may not talk with them about the
prompt or help them with their responses.

If students finish the test before the allotted time for
the session has elapsed, you may encourage them to go
back and check their work. You may not collect test
materials prior to the end of the 60-minute session
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Test Administrator
Responsibilities
After testing
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Remove planning sheets from writing folders
Notify School Coordinator of any missing materials
Check student information, remove stray marks,
check DNS and UNDO bubbles
Complete Test Administration Security Log,
Administration Record / Security Checklist and
Seating Chart
Check student grid information and DNS bubbles
Group “to be scored” per instructions on pg. 43-44
Complete Test Administrator Comment Form:
www.PearsonAccess.com/fl
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Test Administrator
Material Return
Use Appendix C cover sheets in the following order:
1.
Absent Students’ answer documents (Make-Up Testing)
2.
TO BE SCORED Cover sheet on top of the TO BE
SCORED Writing Folders (School, Home Education,
McKay, CTC Scholarship and formerly Florida Virtual
Schools). Circle the Grade level
3.
NOT TO BE SCORED Cover sheets and Writing
Folders
4.
Planning sheets (used and unused)
5.
Administration Manual
6.
Security Log
7.
Seating Chart
8.
Administration Record / Security Checklist
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School Coordinator
Responsibilities
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School Coordinator Responsibilities
Before Testing:
 Receive & Inventory Test Materials- Writing Folders
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Keep materials secure at all times.
No more than three individuals may have access to the locked
storage area.
Must use a Chain of Custody Form to track material access
Do not open shrink-wrapped materials or begin preparing
(applying student labels) more than one week prior to testing.
Save the original boxes for returning special document
materials.
If you need additional materials or if you have questions,
contact [email protected]
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School Coordinator Responsibilities
Before Testing:
You are responsible for training and assigning all test
administrators and proctors, including non-school-based
instructors (e.g., itinerant teachers).
 Test Administrators must be certified educators.
 Test administrators who will be administering the test to
students using large print or Braille materials must be trained
in the use of those test materials.
 For students with accommodations, make sure that test
administrators are aware of and have made provisions for the
exact accommodations needed for individual students.
 Sign & Collect Signed Test Administration and Security
Agreement and Test Administrator Prohibited Activities
Agreement Forms
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School Coordinator Responsibilities
Before Testing:
Affix
Student Labels
Prepare for Administration Accommodations
Ensure that Test Administrators have:
 Records
of Required Administration
Information
 Seating Charts
 Security Logs
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School Coordinator Responsibilities
Before Testing:
 Ensure
appropriate test settings for each test room:
 The test should be administered in a room that has
comfortable seating, good lighting, and sufficient
workspace.
 There should be at least 3 feet between students
 Make sure that students are not facing each other when
seated at tables and are not in seating (stadium or
staggered) that allows them to easily view other
students’ answers
 Students may not have access to any unauthorized aids.
School Coordinator Responsibilities
Before Testing:
Communicate Testing Policies to Parents and Students

Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.

Leaving Campus—If students leave campus before completing
the test (an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test.

Student Pledge—Students will be asked to sign a pledge prior to
testing indicating that they will not give or receive unauthorized
help during the test. If students are caught cheating, their tests will
be invalidated.
School Coordinator Responsibilities
During Testing
 Supervise
Test Administration
 Provide test administrators with additional
materials during testing, as necessary.
 Monitor each testing room to ensure that test
administration and test security policies and
procedures are being followed.
 Be available during testing to answer questions
from test administrators.
 Make sure that security logs, seating charts, and
records of required administration information are
being maintained in each testing room.
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School Coordinator Responsibilities
During Testing
 Maintain
Security
After ANY administration, initial OR make-up,
materials must be returned to you immediately.
 Materials must be placed in locked storage until
they are packaged for return. Maintain the Chain of
Custody form to track materials.
 Secure materials should never remain in classrooms
or be taken from the school’s campus overnight.
 Report any testing irregularities or security breaches
to Student Assessment & Research immediately.

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School Coordinator Responsibilities
After Testing
After Testing:
• Verify Return of all Secure Materials
• Complete Security Checklist and verify all materials
have been returned
• Notify Student Assessment of any missing materials
• Copy ALL completed Security Checklist, Security Logs,
Seating Charts, Administration Records and the Chain
of Custody Form.
• Check DNS Bubbles
• Complete on-line School Coordinator Comment Form:
www.pearsonaccess.com/fl
Material Packing
& Return
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Preparing Materials for Return
Separate and Stack materials in this order:
1.
School TO BE SCORED Writing Folders
2.
Home Education (9998), McKay Scholarship (3518),
FTC Scholarship (9999), District Virtual Instruction
Program(7001 or 7023), and Florida Virtual Academy
(50/7079) TO BE SCORED Writing Folders
3.
ALL NOT TO BE SCORED Writing Folders
4.
ALL Planning Sheets
5.
All Administration Records / Security Checklists
6.
All FCAT Writing Security Logs
7.
FCAT Seating Charts
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School Coordinator Material Return

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
Package School TO BE SCORED Materials
 Complete a Document Count Form by following
the instructions on the form and page 51-52
 Separate Paper Bands for each grade level and
special program
Package Home Education, McKay Scholarship,
Florida Virtual and FTC Scholarship TO BE
SCORED Materials
 Complete a Document Count Form for each group
by grade level
 Prepare a separate set of paper bands for each
group
Prepare NOT TO BE SCORED Materials
Make copies of ALL document count forms for your
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records
Preparing Paper Bands
44
RED Label– TO BE SCORED
Please follow the Package Materials for Return Instructions beginning
on pages 50-59 of your FCAT 2.0 Writing Manual
•
Virtual School Document Count Form(s) and banded stacks of
TO BE SCORED Answer Documents by grade level
•
Home Education Document Count Form(s) and banded stacks of
TO BE SCORED Answer Documents by grade level
•
McKay Scholarship Document Count Form(s) and banded stacks
of TO BE SCORED Answer Documents by grade level
•
FTC Scholarship Document Count Form(s) and banded stacks of
TO BE SCORED Answer Documents by grade level
•
Your school’s Document Count Forms and banded stacks of TO
BE SCORED Answer Documents by grade level


All TO BE SCORED Materials must be returned
in with a RED-labeled affixed to top of box.
Number boxes 1 of N, 2 of N where N is the total
number of RED labeled boxes.
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YELLOW Label –
NOT TO BE SCORED
 Place
ALL NOT TO BE SCORED materials in boxes
including:
1.
2.
3.
4.
Any Unused Writing Folders
Invalidated Writing Folders (with the DNS bubble
gridded)
Defective Writing Folders (if applicable)
Unused Special Document Materials (if applicable)
 Seal
boxes and affix a YELLOW label to the top of
the box.
 Number boxes 1 of N, 2 of N where N is the total
number of YELLOW labeled boxes.
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District Coordinator Only Boxes
ALL Planning Sheets (used and unused)
 ORIGINAL Admin Record / Security Checklists
 ORIGINAL Test Administration Security Logs
 ORIGINAL Seating Charts
 ORIGINAL Chain of Custody forms
 Write District Coordinator ONLY , Your School Name
and Number to the top of the box.
 Please discard at the school site after scores are reported:
test administration manuals, unused paper bands, unused
document count forms, unused return labels.

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Material Return Chart
Label Color
TO BE SCORED Writing Folders*
RED
NOT TO BE SCORED Materials
YELLOW
Large Print and Braille Materials (TO BE
SCORED and NOT TO BE SCORED
documents and Braille notes)
 Planning Sheets (used and unused)
 Original Administrative Materials:
 Admin Records / Security Checklists
 FCAT Chain of Custody
 FCAT Seating Charts & Security Logs
WHITE
PINK
No Return Label
– Mark Boxes
District
Coordinator
ONLY
*No calibration Sample in 2013
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Material Return
Leave your materials out for Pony staff to pick-up
All FCAT Writing Materials (To-Be-Scored and Not-To-BeScored) will be picked up by Pony on
Thursday, February 28th OR Friday, March 1st
We can not tell you exactly what day Pony will arrive at your
school for pick up, so you materials must be ready and
placed in your Pony pick up location on the first day of
pick up which is Thursday, February 28th
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