Transcript Slide 1

EDI
NY/NJ METRO
ECOM USERS GROUP
Best Practices &
Tricks For Getting
the EDI Job DONE
Panel Presentation
EDI
NY/NJ METRO
ECOM USERS GROUP
Panel Presentors
Kris Mooney – Jacmel Jewelry
Michele Cervone – Maidenform
Michael Krauss – Chantelle
Dave Hubbard – ICCNet
EDI
NY/NJ METRO
ECOM USERS GROUP
Kris Mooney, Jacmel Jewelry
Using the EDI translator to
accommodate critical business flow
EDI
NY/NJ METRO
ECOM USERS GROUP
Apply this tip to….
Kmart 850 – Ship To Arrive By
Dates
EDI
NY/NJ METRO
ECOM USERS GROUP
Business Needs:
•Departure Planning required that orders
contain a criteria to separate departures by shipping
zone
•Planning and Allocation required that
the start date remain in the original calendar month
EDI
NY/NJ METRO
ECOM USERS GROUP
Business Needs:
•Distribution required that the suggested
shipping date be available to accommodate
scheduling
•Distribution
also required that AK, GU, PR,
HI and VI had carrier upgraded to Next Day
automatically
EDI
NY/NJ METRO
ECOM USERS GROUP
Business Needs:
•System requirement that 855 type reverse PO’s
have a distinct order type from 850 type PO’s
EDI
NY/NJ METRO
ECOM USERS GROUP
Topical Essay:
•The custom Kmart EDI 850 Mapping customizes the
way the translator handles the dating in a Kmart
inbound PO. Start date is altered to differentiate
between shipping zones, remaining in calendar
month of the original start date and the cancel date is
altered to reflect the business day that the order
should be shipped.
EDI
NY/NJ METRO
ECOM USERS GROUP
Major Features:
•FedEx Zone
•Start Date
•Cancel Date
EDI
NY/NJ METRO
ECOM USERS GROUP
Mapping Logic - DTM:
•Look Ahead performed to capture the ship to state at
the N402
•Zone is calculated based on state
•Zone refined by store for States that share zone 2
and 3
•DTM*064 and DTM*002 are stored
EDI
NY/NJ METRO
ECOM USERS GROUP
Mapping Logic – DTM:
•The number of days between the DTM*064 and the
DTM*002 is calculated to determine if the
recalculating of dates is necessary
•The number of days left in the month are calculated
to determine if additional days need to be deducted
from the New Start Date to keep them all within the
same calendar month
EDI
NY/NJ METRO
ECOM USERS GROUP
Mapping Logic - DTM:
•Calculations are applied to the stored DTM’s and the
new values are stored and mapped
EDI
NY/NJ METRO
ECOM USERS GROUP
Mapping Logic – TD5:
•The shipping instruction containing the new ship
date is appended to the normal shipping instructions
and mapped
EDI
Flow
Chart:
NY/NJ METRO
ECOM USERS GROUP
EDI
NY/NJ METRO
ECOM USERS GROUP
Michele Cervone, Maidenform
Inovis Audit – Ensure receipts and sends to
avoid tracking down missing FA’s and loss of data
EDI
NY/NJ METRO
ECOM USERS GROUP
•Application Error Recognition via
email alerts provides instant recognition of trading
partner errors for ease of correction
EDI
NY/NJ METRO
ECOM USERS GROUP
Details guide the EDI team to a quick resolution
of the trading partner’s problem document
EDI
NY/NJ METRO
ECOM USERS GROUP
•850 Match Email Weekly comparison of
translator to order processing entries provides a
comfort zone of data integrity on inbound PO’s
EDI
NY/NJ METRO
ECOM USERS GROUP
•850 Match Detail
Details can quickly be
telling… purpose code 04 are PO changes not new
PO’s… so let’s concentrate on the first customer!
EDI
NY/NJ METRO
ECOM USERS GROUP
•864 Email
Make those annoying text messages
work for you… turn them into email… as they should
have been all along!
EDI
NY/NJ METRO
ECOM USERS GROUP
Michael Krauss, Chantelle
Three Key Concepts
•Build Relationships
•Understand Your Customer’s
Systems and Processes
•Track Timing of Orders
EDI
NY/NJ METRO
ECOM USERS GROUP
Build Relationships:
•Relationships on the back end of
the business are just as important
as the relationship on the front
end
EDI
NY/NJ METRO
ECOM USERS GROUP
Build Relationships:
•Easier to work with someone if
they can put a name to a face
EDI
NY/NJ METRO
ECOM USERS GROUP
Build Relationships:
•Get quicker responses from
people that you know
•More willing to work with you, if
you have worked together in the
past
EDI
NY/NJ METRO
ECOM USERS GROUP
Understand Systems and Processes:
•Visit DCs and observe the process
and information flow
•Understand how ASN data flows
from WMS systems to Purchasing
systems
EDI
NY/NJ METRO
ECOM USERS GROUP
Understand Systems and Processes:
•Understand how the “Purchase
Order” process works
•Understand the differences
between the buyers Retail Sales
reports and 852 data
EDI
NY/NJ METRO
ECOM USERS GROUP
Track Timing of Orders:
•Set specific days to receive
Replenishment orders from each
of your customers
EDI
NY/NJ METRO
ECOM USERS GROUP
Track Timing of Orders:
•Log receipts of orders
•Question Sales Rep or buyer
when orders are not received
EDI
NY/NJ METRO
ECOM USERS GROUP
Dave Hubbard, ICC
EDI Security Update and VAN
Interconnects
What’s NEW??
EDI
NY/NJ METRO
ECOM USERS GROUP
In a Word…
•Nothing!
•Well… except for bad news.
EDI
NY/NJ METRO
ECOM USERS GROUP
EDI Security – Some Quick Tips
•Security = Encryption
•Security = Process
•Remember the Moat
•It’s all about layers
•Engage the BP Department
•IT must be included in the “Business”
EDI
NY/NJ METRO
ECOM USERS GROUP
VANs - Interconnects
•What is a “Mailbag”? (Hint – not always
X12.56)
•What is “Document Tracking”?
•What is a “VAN Migration”?
•And for that matter… What is a
“Mailbox” anyway?
EDI
NY/NJ METRO
ECOM USERS GROUP
VANs - Interconnects
•Tip: Don’t use the same ID on multiple
VANs!
•Tip: Keep your VAN updated on ID
changes!
•Tip: Keep your trading partners updated!
EDI
NY/NJ METRO
ECOM USERS GROUP
Thank You!