Asset Management Georgia NIGP Fall 2012 Workshop
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Transcript Asset Management Georgia NIGP Fall 2012 Workshop
Asset Management
Georgia NIGP Fall 2012 Workshop
STEVE EKIN
SURPLUS DIVISION
GA DEPARTMENT OF ADMINISTRATIVE SERVICES
Could this happen to you?
UGA property is missing - or is it?
Posted: Sunday, February 24, 2008
Nearly $150,000 worth of state-owned property was reported
stolen from the University of Georgia campus last year.
Terms
Ownership – Having legal or rightful title to property
Responsibility – Answerable for the asset
Accountability – Possess and have use of asset
(custodian)
County - Ownership
Department - Responsible
Bought
Equipment
Tracks
Has Title
May
reassign
Facility - Accountability
Operates equipment
Maintains
Count everything?
What needs to be
controlled?
To what level?
Considerations
Business Needs
Cost
Type of Asset
Insurance/RM
Level of compliance
Technical capability
Staff resources
Cost of control vs. loss
Asset Management
is more than
inventory…
Acquisition
Receiving
Closeout
Identification
Disposition
15 Distinct components
to Property Control
System
Maintenance
Records
Utilization
Reports
Additional policies or
functions that impact
asset management:
Accounting
Risk Management
Fleet Management
Consumption
Storage
HAZMAT
Movement
Inventory
Audits
Asset Management Basics
Requirements
SOW/PR
What is needed?
Do we have a suitable item
on hand?
Acquisition
PO
Make
Model
Description
Vendor
Receiving
Must be separate from
purchasing
Must have copy of PO
before receipt
Must have authority to
reject
Centralized vs. Decentralized
HAZMAT/Classified
Reports
Asset Management Basics
Identification
Well versed in policy
Marking types
Have codes on-hand
RFID
Storage & Warehousing
Type of storage
Layout
Equipment
Warehouse Mgmt System
Movement
Temporary Transfers
Permanent Transfers
Maintenance
PMS
Repair or Replace?
Asset Management Basics
Physical Inventory
Frequency
Types
Variance
Disposition
Trade-in
Exchange Sale
Sale
Recycling
Destruction
Utilization
Is it being used?
Meet life cycle?
Redistribute?
Authorization
Disposal method
Retirement
“Waste is a resource in the wrong place”
Benefits
Maximize Return on Investment
Facilitate Compliance
Maximize Reutilization
Depreciation
Contact
GA Department of Administrative Services
Surplus Division
200 Piedmont Ave. Suite 1820West
Atlanta, GA 30334-9010
Steve Ekin, Director
O: 404-656-6871
F: 404-463-2912
[email protected]
Surplus Links
DOAS State Surplus
http://doas.ga.gov/StateLocal/Surplus/Pages/Home.aspx
GSAxcess Federal Surplus
http://gsaxcess.gov
User: 4757GA
Password: GASURPLUS
DOAS Website
http: http://doas.ga.gov/Pages/Home.aspx
National Property Management Association
Property manager’s equivalent to NIGP
60 chapters worldwide
Promotes standards
3 levels of certification
CPPS – Certified Professional Property Specialist
CPPA – Certified Professional Property Administrator
CPPM – Certified Professional Property Manager
npma.org
Questions