Transcript Asset Management Georgia NIGP Fall 2012 Workshop

Asset Management
Georgia NIGP Fall 2012 Workshop
STEVE EKIN
SURPLUS DIVISION
GA DEPARTMENT OF ADMINISTRATIVE SERVICES
Could this happen to you?
UGA property is missing - or is it?
Posted: Sunday, February 24, 2008
Nearly $150,000 worth of state-owned property was reported
stolen from the University of Georgia campus last year.
Terms
 Ownership – Having legal or rightful title to property
 Responsibility – Answerable for the asset
 Accountability – Possess and have use of asset
(custodian)
County - Ownership
Department - Responsible
Bought
Equipment
Tracks
Has Title
May
reassign
Facility - Accountability
Operates equipment
Maintains
Count everything?
 What needs to be
controlled?
 To what level?
 Considerations
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Business Needs
Cost
Type of Asset
Insurance/RM
Level of compliance
Technical capability
Staff resources
Cost of control vs. loss
Asset Management
is more than
inventory…
Acquisition
Receiving
Closeout
Identification
Disposition
15 Distinct components
to Property Control
System
Maintenance
Records
Utilization
Reports
Additional policies or
functions that impact
asset management:
Accounting
Risk Management
Fleet Management
Consumption
Storage
HAZMAT
Movement
Inventory
Audits
Asset Management Basics
 Requirements
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SOW/PR
What is needed?
Do we have a suitable item
on hand?
 Acquisition
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PO
Make
Model
Description
Vendor
 Receiving
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Must be separate from
purchasing
Must have copy of PO
before receipt
Must have authority to
reject
Centralized vs. Decentralized
HAZMAT/Classified
Reports
Asset Management Basics
 Identification
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Well versed in policy
Marking types
Have codes on-hand
RFID
 Storage & Warehousing
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Type of storage
Layout
Equipment
Warehouse Mgmt System
 Movement
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Temporary Transfers
Permanent Transfers
 Maintenance
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PMS
Repair or Replace?
Asset Management Basics
 Physical Inventory
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Frequency
Types
Variance
 Disposition
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Trade-in
 Exchange Sale
 Sale
 Recycling
 Destruction
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 Utilization
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Is it being used?
Meet life cycle?
Redistribute?
Authorization
Disposal method
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Retirement
“Waste is a resource in the wrong place”
Benefits
 Maximize Return on Investment
 Facilitate Compliance
 Maximize Reutilization
 Depreciation
Contact
GA Department of Administrative Services
Surplus Division
200 Piedmont Ave. Suite 1820West
Atlanta, GA 30334-9010
Steve Ekin, Director
O: 404-656-6871
F: 404-463-2912
[email protected]
Surplus Links
 DOAS State Surplus
http://doas.ga.gov/StateLocal/Surplus/Pages/Home.aspx
 GSAxcess Federal Surplus
http://gsaxcess.gov
User: 4757GA
Password: GASURPLUS
 DOAS Website
 http: http://doas.ga.gov/Pages/Home.aspx
National Property Management Association
 Property manager’s equivalent to NIGP
 60 chapters worldwide
 Promotes standards
 3 levels of certification
 CPPS – Certified Professional Property Specialist
 CPPA – Certified Professional Property Administrator
 CPPM – Certified Professional Property Manager
 npma.org
Questions