Transcript Slide 1

Community Facilities Unit
The Future Management of 5 Leisure Facilities
• Welcome and introductions
• Facilities within scope
• Context
• Community protections
• Steering groups
• The contract process
• Questions or clarifications
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Facilities within scope
Woughton on the Green Playing Fields and Pavilion
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2 Artificial grass pitches
6 Tennis courts (pending lease)
MK Dons Dome (pending lease)
11 Football pitches
2 Cricket tables
1 Baseball diamond
1 Pavilion with bar, changing rooms, meeting rooms
Woughton Leisure Centre
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4 Badminton court sports hall
1 Swimming pool
Gym
Aerobics studio
Arts / Dance space
Bar / Meeting room
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Facilities within scope
Windmill Hill Golf Centre
• 18-hole golf course
• Practice chipping/putting areas
• 28 bay driving range (23 covered)
• Clubhouse with 2 bars
• Kitchen and Function room with bar
• Pro Shop & repairs room
Broughton Community Sports Pavilion
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2 halls, one with badminton court
Meeting room
Changing rooms
2 Junior pitches
1 Cricket table / 2 cricket net bays
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Facilities within scope
Brooklands Community Sports Pavilion
• Due to open September 2015
• Sports hall with 2 badminton courts
• Smaller hall with external patio area
• 2 Football pitches
• 2 Junior pitches
• 1 Cricket square
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Context
• Unprecedented LA budget challenges
• £40m savings to be found over four years
• Strategy: to generate income or potentially stop services
• Core Council services: Adult & Children’s Social Care
• Target is zero subsidy with a preference for an income to
MKC
• Investment into existing and new leisure provision
• Additional/improved facilities
• Ideas: fitness, soft play, etc
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Woughton on the Green Pavilion
• Woughton on the Green Playing Fields and Pavilion
returned to MKC management in October 2010
• Original timetable to externalise management of
the facility within 3 years
• Administration wished to see the facility go through
the Community Asset Transfer (CAT) Programme
• Removed from CAT due to local objections
• Applied for Fields in Trust status – to dedicate as a
public playing field
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Investment
Investment of £454,000
• Refurbishment of the pavilion: changing rooms, meeting room
and bar area
• Installation of new sand filled Astroturf with a new shock pad
• Installation of new floodlights on Astroturf
• Installation of dividing fence on Astroturf
• Refurbishment of car park next to the MK DONS SET Dome
• Refurbishment of tennis hard courts
• Cricket wicket installation
• Creation of additional two changing rooms
• Installation of CCTV
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Development of Sporting Programmes
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Hire agreements with sports clubs: MK Hockey Club, MKC
Cricket Club, MK Tennis Club, Baseball/Softball, MKDons, MKDons SET.
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Delivery of sports programmes, e.g. Last Man Stands Cricket,
Return to Hockey, O2 Touch Rugby, Schools Cricket Festival
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Greater usage from National Governing Bodies of Sport
e.g. national training centre for baseball; county training
venue for Bucks cricket and hockey
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More bookings and general usage of the facility from
community groups and corporate business.
2010 – 67,860 participants
2015 – 95,796 participants
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Contract with Community Protections: Highlights
• The contract will be a lease with detailed service specification
and community protections on price and usage
• 10 year contract with a 5 year extension option (subject to
performance)
• Charities, leisure trusts and community/voluntary sector
organisations bidding must have good experience, credit
rating and track record
• Fully repairing and maintenance/risk transfer
• Investment programme across the portfolio: better
facilities/programmes and income generation
• Transfer of staff, TUPE/LA Pensions and terms & conditions
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Contract with Community Protections: Highlights
• MK Sport and Active Communities Strategy:
‘getting MK more active, more often’
• Successful and sustainable future facility management,
maintenance and operation
• Maximised facility use meeting local and wider
community need with a balanced programme of use
• Inclusive of all ages, abilities, ethnic groups and social
classes
• High standards of customer care
• Support for resident clubs, volunteers and organisations
to develop and thrive
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Community Protections: The Assets
• Council retains freehold, charitable operator has lease
• Lease obligations: fully maintain, insure and invest in
existing and new facilities
• No ability to sub contract
• Open pitch areas: not to exclude public access when
not booked
• No fences/gates to restrict public access to open pitches
• No residential development
• Grounds maintenance standards (with buffer zone)
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Community Protections: Prices and Usage
• Protected prices for facility hire and use
• No more than annual inflationary increases to
prices
• Priority bookings to local groups
• Protections for existing clubs and regular hirers
• Balanced usage programme: variety of activities
• Maximise usage for local and wider community
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Community Protections:
Bookings and Parking Management
• Positive and proactive management of
larger bookings to minimise disruption
• Parking management and coordination
• Marshalling and user engagement
• Litter collection and other event management
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Management Steering Groups
To steer the management and use of the facility
Charitable operator accountable to group
Minimum membership
• Facility manager
• Council’s Leisure representative
• User representative
• Local Parish or Community Council representative
• Council Ward members
• Residents and key stakeholders in the vicinity
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Management Steering Groups
Meetings: as required but not less than twice a year
Terms of reference to include:
• Balanced programme of use
• Pricing
• Repairs and maintenance
• Operational management
• Balance of local- and borough-wide use
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The Contract Process
The facilities will be divided into two lots
Lot 1
• Windmill Hill Golf Centre; Woughton Leisure
Centre; Woughton on the Green Pavilion
Lot 2
• Broughton Pavilion; Brooklands Pavilion
A potential tenderer may:
• Bid for Lot 1, or Lot 2
• If bidding for Lot 1 must also include a bid for Lot 2
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Contract Timetable
• Consultation events at each facility
• Cabinet decision to tender – Autumn 2014
• Tender publication – late 2014
• Cabinet decision to award contract – Spring
2015
• Contract starts – Autumn 2015
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Over to You
Copies of the presentations and questions and
answers for these sessions can be found at:
www/milton-keynes.gov.uk/leisure-tourismculture/future-management-of-communityfacilities
Any comments please email:
[email protected]
ANY QUESTIONS
OR CLARIFICATIONS?
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