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Community Facilities Unit The Future Management of 5 Leisure Facilities • Welcome and introductions • Facilities within scope • Context • Community protections • Steering groups • The contract process • Questions or clarifications 1 Facilities within scope Woughton Leisure Centre • • • • • • 4 Badminton court Sports Hall 1 Swimming pool Gym Aerobics studio Arts / Dance space - Theatre Bar / Meeting room Woughton on the Green Playing Fields and Pavilion • • • • • • • 2 Artificial grass pitches 6 Tennis courts (pending lease) MK Dons Dome (pending lease) 11 Football pitches 2 Cricket tables 1 Baseball diamond 1 Pavilion with bar, changing rooms, meeting rooms 2 Facilities within scope Windmill Hill Golf Centre • 18-hole golf course • Practice chipping/putting areas • 28 bay driving range (23 covered) • Clubhouse with 2 bars • Kitchen and Function room with bar • Pro Shop & repairs room Broughton Community Sports Pavilion • • • • • 2 halls, one with badminton court Meeting room Changing rooms 2 Junior pitches 1 Cricket table / 2 cricket net bays 3 Facilities within scope Brooklands Community Sports Pavilion • Due to open September 2015 • Sports hall with 2 badminton courts • Smaller hall with external patio area • 2 Football pitches • 2 Junior pitches • 1 Cricket square 4 Context • Unprecedented LA budget challenges • £40m savings to be found over four years • Strategy: to generate income or potentially stop services • Core Council services: Adult & Children’s Social Care • Target is zero subsidy with a preference for an income to MKC • Investment into existing and new leisure provision • Additional/improved facilities • Ideas: fitness, soft play, etc 5 Woughton Leisure Centre • Woughton Leisure Centre returned to MKC management in August 2011 • Original timetable to externalise management of the facility within 2 years • Administration wished to see the facility go through the Community Asset Transfer Programme • One applicant, who withdrew after first stage of the CAT process (2012) • MKC has continued to manage the facility 6 Investment Investment of £247,000 • Installation of a new sports hall floor • Installation of new sports hall lighting • Fixing of the lift/fire alarm system • Painting completed throughout the Centre • Installation of new pool filters • Refurbishment of dry side changing rooms • Creation of a new aerobics studio • Installation of new cardio gym equipment • Installation of barrier system on entry to the facility • New lighting installed throughout the Centre 7 Development of Sporting Programmes • Introduction of No Strings Badminton, Cardio Tennis and Swimming Academy • Pools Partnership Programme signed with the Amateur Swimming Association • Closer working relationship with Woughton Campus • More bookings and general usage of the facility from community groups and individual users 8 Contract with Community Protections: Highlights • The contract will be a lease with detailed service specification and community protections on price and usage • 10 year contract with a 5 year extension option (subject to performance) • Charities, leisure trusts and community/voluntary sector organisations bidding must have good experience, credit rating and track record • Fully repairing and maintenance/risk transfer • Investment programme across the portfolio: better facilities/programmes and income generation • Transfer of staff, TUPE/LA Pensions and terms & conditions 9 Contract with Community Protections: Highlights • MK Sport and Active Communities Strategy (2014): ‘getting MK more active, more often’ • Successful and sustainable future facility management, maintenance and operation • Maximised facility use meeting local and wider community need with a balanced programme of use • Inclusive of all ages, abilities, ethnic groups and social classes • High standards of customer care • Support for resident clubs, volunteers and organisations to develop and thrive 10 Community Protections: The Assets • Council retains freehold, charitable operator has lease • Lease obligations: fully maintain, insure and invest in existing and new facilities • No ability to sub contract • No residential development 11 Community Protections: Prices and Usage • Protected prices for facility hire and use • No more than annual inflationary increases to prices • Priority bookings to local groups • Protections for existing clubs and regular hirers • Balanced usage programme: variety of activities • Maximise usage for local and wider community 12 Management Steering Groups To steer the management and use of the facility Charitable operator accountable to group Minimum membership • Facility manager • Council’s Leisure representative • User representative • Local Parish or Community Council representative • Council Ward members • Residents and key stakeholders in the vicinity 13 Management Steering Groups Meetings: as required but not less than twice a year Terms of reference to include: • Balanced programme of use • Pricing • Repairs and maintenance • Operational management • Balance of local- and borough-wide use 14 The Contract Process The facilities will be divided into two lots Lot 1 • Windmill Hill Golf Centre; Woughton Leisure Centre; Woughton on the Green Pavilion Lot 2 • Broughton Pavilion; Brooklands Pavilion A potential tenderer may: • Bid for Lot 1, or Lot 2 • If bidding for Lot 1 must also include a bid for Lot 2 15 Contract Timetable • Consultation events at each facility • Cabinet decision to tender – Autumn 2014 • Tender publication – late 2014 • Cabinet decision to award contract – Spring 2015 • Contract starts – Autumn 2015 16 Over to You Copies of the presentations and questions and answers for these sessions can be found at: www/milton-keynes.gov.uk/leisure-tourismculture/future-management-of-communityfacilities Any comments please email: [email protected] ANY QUESTIONS OR CLARIFICATIONS? 17