Transcript Denmark’s Electronic Research Library 1998-2003

Denmark’s Electronic Research
Library
1998-2003
1
Contents
• The DEF secretariat
• Background
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Specialist survey
Vision
Implementing the vision
Activity areas
• Project organisation
– Social organisation
– Technical organisation
• Activity areas
– Results from the four activity areas
– The utilisation of the grant
• Experiences from the project period
• DEF 2003
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DEF-secretariat
• 8 employees:
– The deputy director of the DNLA, Bo Öhrström as
daily leader of the project
– A leader of the Secretariat - administration,
coordination, accounting, employees etc.
– A project coordinatior - digitisation, e-learning, epublication etc.
– A secretary - administration, accounting
– Two portal editors - support of SBIGs, component
development, management and development of
deff.dk
– Two employees in licensing - contact with
suppliers, support of libraries, coordination of
consortia, renewals, test access etc.
– One part-time marketing employee and some
legal assistance
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Denmark’s Electronic Research
Library (DEF)
• DEF is the result of the previous government’s ITpolitical action plan The Information Society for all –
the Danish model from 1996
• Following a specialist survey in 1996 which
established the foundation for the project, the first
initiatives were launched in 1997
• With the national budget for 1998 the project became a
reality with a budget of 200 mil. DKK distributed over
the period 1998-2002
• Three ministries:
– Ministry of Education
– Ministry of Research
– Ministry of Culture
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The DEF vision from the specialist
survey February 20th 1997
“The network of research libraries should form a virtual
system which transcends the frames of regional/local
libraries and makes available the libraries’ collective
information resources (digital and traditional) to users all
over the country in a simple, transparent way within the
given legal and financial framework”
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Implementing the vision (1)
• A DEF portal as the common access to the hybrid
library - both electronic resources and physical
collections
• Models for user-involvement which ensure that
development is user-centered
• A distributed system architecture with cross searching
of library catalogues and shared portal software for
building SBIGs based on shared technical standards
• User-administration system with ‘electronic key’
enabling single sign-on independently of the user’s
physical location
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Implemening the vision (2)
• Bibliographical standards for metadata, subject data
and cataloguing rules for webresources
• Technological up-to-date IT-systems in the local
research libraries
• National SBIGs for selected subject areas chosen on
the basis of a national strategy
• Access to international SBIGs in larger subject areas
• Access to a critical mass of digital resources
• Access to selected physical collections in digital form
• Electronic access to all paperbased catalogues
• Common access to Danish electronic research
publication - The Danish National Research Database
(DDF)
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Implementing the vision (3)
• Shared user facilities including an offer of selected
electronic services e.g. training programmes
• Organisation and funding for ‘DEF after DEF’ ensuring
continued cooperation between research libraries
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Author
Publisher/Association
User
Author
Library
User
DB
Search engine
Digital
material
Physical
material
Information
search (“Harvest”)
Bibliographical
search (Z39.50)
Four main activity areas
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National infrastructure
Library infrastructure
Digital resources
User facilities
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Activity areas - national and library
infrastruture
• National infrastructure
– The DEF portal www.deff.dk is established as the
common access to the electronic research library and
both digital and physical collections
– Development of a common system for access
management which gives the user – wherever he is
placed – access to payable information resources
• Library infrastruture
– The national infrastructure is based on the individual
research libraries’ IT systems. It is therefore essential for
a well-functioning and modern national infrastructure that
the local systems operate on an equal and technically
advanced level
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Activity areas - Digital resources (1)
• Conversion of printed catalogues
– improve the electronic access to the research libraries’
physical collections, thereby making them more visible
and attracting more users. Within the activity area,
support is given for the conversion of paper-based
catalogues and bibliographies on the basis of annual
applications submitted
• Digitisation
– Preparation and adoption of a national policy for
digitisation. DEF also provides financial support for
digitisation of relevant collections and journals.
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Activity areas - Digital resources (2)
• The Danish National Research Database
– The project management at Risø Laboratory is
constantly trying to increase the number of data
suppliers and through technical development projects
DEF seeks to improve the possibilities for delivering data
to the base
• Licenses
– Purchase of electronic journals and databases. The
research libraries’ cooperation in DEF’s license group is
the obvious forum for decisions on the purchase of
electronic journals and databases
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Activity areas - User facilities
• Various projects
– Support of projects in the libraries aimed at developing
new tools and methods for further development of the
libraries’ service to the user as well as tools which
support the end user’s handling of information resources
– Focus on e-learning, information literacy and SBIGs
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Stakeholders, partners and
environment
• Internationally (examples):
– Technology (JISC, Nordic cooperation)
– Licenses (ECOLC, ICOLC, Nordic cooperation)
• Nationally (examples):
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The research libraries
The ministries
The Danish National Library Authority
The principal’s association
The Research Net
The public libraries
Danish Bibliographic Centre
Education libraries
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DEF organisation
Coordination Committee
Steering Committee
Secretariat
Systeminfrastructure
-group
License-group
Portal-group
Reference-group
for SBIGs
Subject librariancooperation
Catalogue-group
Technical-group
for SBIGs
National infrastructure
deff.dk
• Practical implementation of the DEF vision
• The vision is a system of systems
• Main project for 5 subprojects:
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DEF portal
DEF key
DEF catalogue
DEF subject portals
Danish National Research Database
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deff.dk: DEF Portal and services 2002
Web
browser
DEF Portal services with
Web-userinterfaces
DEF Portal
DEF
Link collection
(Main portal)
DEF
DEF
Fagportal
DEF
Fagportal
DEF
Fagportal
SBIGs
DEF Portal Search
DEF Catalogues
(Cross search portals
& web-sites)
(Search and order
in lib. catalogues)
Z39.50
Z39.50
Z39.50
OAI
Z39.50
OAI
Meta
data
OAI
harvest
Databases with Z39.50,
OAI or LDAP interface
Freely available for other
applications in DEF libraries
Full
text
Web
harvest
Z39
Z39
Z39
Z39
Z39
Z39
Z39
KataZ39
KataZ39
Katalog
Z39.50
Katalog
Katalog
Katalog
Katalog
Katalog
Katalog
Catalog
log
logue
Danish Nat.
Research
Database
DEF Electronic
Journals
(Title search)
Z39.50
Z39.50
Z39.50
Z39.50
(Authentication)
Meta
data
Meta
data
Z39
Z39
Z39
Z39
Z39
Z39
Z39
KataZ39
KataZ39
Katalog
LDAP
LDAP network
Katalog
Katalog
Katalog
Katalog
Katalog
Katalog
User
log
log
data
DEF in figures
September 2002 (1)
• 31 libraries cooperate about the portal deff.dk (12 big
and 19 medium-sized libraries)
• deff.dk gives access to app. 500 electronic webresources:
- Collections of journals, articles and reports
- Bibliographies
- DEF libraries
- DEF library catalogues
- Subject portals
- Collections of links and virtual libraries
• 6 subject portals operate, and 5 more are under
development
• 122 libraries have installed or will implement new
library systems through DEF according to DEF
technical standards
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DEF in figures
September 2002 (2)
• DEF gives access to 53 DEF licences including app.
8,900 journals in full text
• Each library can access from 1 to 62 products
• 110 libraries (’sites’) participate in DEF licenses and
these cover an additional 194 institute
libraries/institutes/hospitals
• Retroconversion of app. 2,5 mil. catalogue cards from
14 research libraries is in progress for a total amount
of 19 mil. DKK (2,6 mil. Euro)
• 35 libraries participate in 20 DEF development projects
concerning systems test, subject portals, user
education, user statistics / user satisfaction, digitising,
e-learning etc.
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DEF in figures
September 2002 (3)
• 11 user-conducted projects have been started
• 3 libraries and 10 publishers participate in 5 digitisation
projects apart from the digitising of selected core
journals e.g.:
– Weilbach Kunstner Leksikon gives information about
37,500 works of art and 6,000 Danish and foreign artists
in 55 museums
– Illustreret Tidende consists of 65 volumes, 58,000 pages
and 4,000 pictures
– Archive for Danish Literature contains 70 of the most
important Danish classical authors’ works consisting of
app. 150,000 pages digitised in full text, selected
portraits of authors and extended with critical material
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Ressource distribution on activity areas over five years ~ 26 mil. Euro
3,17
0%
8,36
10%
20%
30%
5,39
40%
50%
3,10
60%
70%
1,48
80%
0,81
2,29 0,67
90%
National infrastructure
Library infrastructure
Licenses
Retro conversion
Digitisation
Danish Research Database
Projects
SBIGs
Marketing
0,34
100%
Philosophy in project development
• Cooperation, cooperation...
• United effort often produces a better result than the
sum of every single effort
• Planning according to “least resistance” produces
quicker results
• Confrontation leads to consensus
• Let the biggest libraries pull in the development
process
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Gains from other activity areas in
DEF (1)
• Common projects with shared financing develop
products and services for everybody and avoid
duplicate work
• A common EU-tender for conversion of card
catalogues converts more cards for less money
• Common subject portals with quality-controlled
information reduce the total amount of man hours for
development and maintenance
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Gains from other activity areas in
DEF (2)
• Common tool development for all libraries minimises
parallel development and delivers more information to
the users
• Special user-conducted projects extend established
projects from concrete user requirements - results can
be re-used by libraries, researchers and students
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From project to permanent activity (1)
• DEF project funding ends Dec. 31st, 2002
• DEF budget analysis carried out in May/June 2002 by
– Ministry of Finance
– Ministry of Culture
– Ministry of Science, Technology and Innovation
• DEF is now entered on the National Budget, taking
effect from 2003 with funding of 13,0 mil. DKK (1,7 mil.
Euro)
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From project to permanent activity (2)
• DEF 2003 framework:
– Cooperation, consolidation and extension
– Continuation of success activities
– Start-up of promising, new activities
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DEF 2003 activities (1)
• Development and operation of technical national
infrastructure with possibility of usage statistics
• Common acquisition of licenses for electronic journals
and databases
• Development and operation of the Danish National
Research Database
• Implementation and support for subject portals
including development of tools
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DEF 2003 activities (2)
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Cooperation by subject
Functional sharing of work
Common systems operation
Cooperation with other institutions/sectors
Digitising
E-learning
E-publishing
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Where to find DEF
• http://www.deflink.dk
web site of the DEF project
• http://www.deff.dk
the DEF Portal
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