Transcript Danmarks Elektroniske Forskningsbibliotek

Denmark’s Electronic Research
Library
1998-2003
Contents
• The DEF secretariat
• Background
–
–
–
–
Specialist survey
Vision
Implementing the vision
Activity areas
• Project organisation
– Social organisation
– Technical organisation
• Activity areas
– Results from the four activity areas
– The utilisation of the grant
• Experiences from the project period
• DEF 2003
DEF-secretariat
• 8 employees
• The deputy director of the DNLA, Bo Öhrström
as daily leader of the project
• A leader of the Secretariat - administration, coordination, accounting, employees etc.
• A project co-ordinator - digitisation, e-learning, epublication etc.
• A secretary - administration, accounting
• Two portal editors - support of SBIGs,
component development, management and
development of deff.dk
• Two employees in licensing - contact with
suppliers, support of libraries, co-ordination of
consortia, renewals, test access etc.
• One part-time marketing employee and some
legal assistance
Denmark’s Electronic Research
Library (DEF)
• DEF is the result of the previous government’s
IT-political action plan The Information Society
for all – the Danish model from 1996
• Following a specialist survey in 1996 which
established the foundation for the project, the
first initiatives were launched in 1997
• With the national budget for 1998 the project
became a reality with a budget of 200 mil. DKK
distributed over the period 1998-2002
• Three ministries:
– Ministry of Education
– Ministry of Research
– Ministry of Culture
The DEF vision from the specialist
survey February 20th 1997
“The network of research libraries should form a
virtual system which transcends the frames of
regional/local libraries and makes available the
libraries’ collective information resources (digital
and traditional) to users all over the country in a
simple, transparent way within the given legal and
financial framework”
Implementing the vision (1)
• A DEF portal as the common access to the
hybrid library - both electronic resources and
physical collections
• Models for user-involvement which ensure that
development is user-centred
• A distributed system architecture with cross
searching of library catalogues and shared portal
software for building SBIGs based on shared
technical standards
• User-administration system with ‘electronic key’
enabling single sign-on independently of the
user’s physical location
Implementing the vision (2)
• Bibliographical standards for metadata, subject
data and cataloguing rules for web-resources
• Technological up-to-date IT-systems in the local
research libraries
• National SBIGs for selected subject areas
chosen on the basis of a national strategy
• Access to international SBIGs in larger subject
areas
• Access to a critical mass of digital resources
• Access to selected physical collections in digital
form
• Electronic access to all paperbased catalogues
• Common access to Danish electronic research
publication - The Danish National Research
Database (DDF)
Implementing the vision (3)
• Shared user facilities including an offer of
selected electronic services e.g. training
programmes
• Organisation and funding for ‘DEF after DEF’
ensuring continued co-operation between
research libraries
Author
Publisher/Association
User
Author
Library
User
DB
Search engine
Digital
material
Physical
material
Information
search (“Harvest”)
Bibliographical
search (Z39.50)
Four main activity areas
•
•
•
•
National infrastructure
Library infrastructure
Digital resources
User facilities
Activity areas - national and library
infrastructure
• National infrastructure
– The DEF portal www.deff.dk is established as the
common access to the electronic research library
and both digital and physical collections
– Development of a common system for access
management which gives the user – wherever he
is placed – access to payable information
resources
• Library infrastructure
– The national infrastructure is based on the
individual research libraries’ IT systems. It is
therefore essential for a well-functioning and
modern national infrastructure that the local
systems operate on an equal and technically
advanced level
Activity areas - Digital resources (1)
• Conversion of printed catalogues
– improve the electronic access to the research
libraries’ physical collections, thereby making
them more visible and attracting more users.
Within the activity area, support is given for the
conversion of paper-based catalogues and
bibliographies on the basis of annual applications
submitted
• Digitisation
– Preparation and adoption of a national policy for
digitisation. DEF also provides financial support
for digitisation of relevant collections and journals.
Activity areas - Digital resources (2)
• The Danish National Research Database
– The project management at Risø Laboratory is
constantly trying to increase the number of data
suppliers and through technical development
projects DEF seeks to improve the possibilities for
delivering data to the base
• Licenses
– Purchase of electronic journals and databases.
The research libraries’ co-operation in DEF’s
license group is the obvious forum for decisions
on the purchase of electronic journals and
databases
Activity areas - User facilities
• Various projects
– Support of projects in the libraries aimed at
developing new tools and methods for further
development of the libraries’ service to the user as
well as tools which support the end user’s
handling of information resources
– Focus on e-learning, information literacy and
SBIGs
Stakeholders, partners and
environment
• Internationally (examples):
– Technology (JISC, Nordic co-operation)
– Licenses (ECOLC, ICOLC, Nordic co-operation)
• Nationally (examples):
–
–
–
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–
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–
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The research libraries
The ministries
The Danish National Library Authority
The Danish Rectors’ Conference
The Research Net
The public libraries
Danish Bibliographic Centre
Education libraries
DEF organisation
Co-ordination Committee
Steering Committee
Secretariat
Systeminfrastructure
group
License group
Portal group
Reference group
for SBIGs
Subject librarian
co-operation
Catalogue group
Technical group
for SBIGs
National infrastructure
deff.dk
• Practical implementation of the DEF vision
• The vision is a system of systems
• Main project for 5 subprojects:
–
–
–
–
–
DEF portal
DEF key
DEF catalogue
DEF subject portals
Danish National Research Database
deff.dk: DEF Portal and services 2002
Web
browser
DEF Portal services with
Web-userinterfaces
DEF Portal
DEF
Link collection
(Main portal)
DEF
DEF
Fagportal
DEF
Fagportal
DEF
Fagportal
SBIGs
DEF Portal Search
DEF Catalogues
(Cross search portals
& web-sites)
(Search and order
in lib. catalogues)
Z39.50
Z39.50
Z39.50
OAI
Z39.50
OAI
Meta
data
OAI
harvest
Databases with Z39.50,
OAI or LDAP interface
Freely available for other
applications in DEF libraries
Full
text
Web
harvest
Z39
Z39
Z39
Z39
Z39
Z39
Z39
KataZ39
KataZ39
Katalog
Z39.50
Katalog
Katalog
Katalog
Katalog
Katalog
Katalog
Catalog
log
logue
Danish Nat.
Research
Database
DEF Electronic
Journals
(Title search)
Z39.50
Z39.50
Z39.50
Z39.50
(Authentication)
Meta
data
Meta
data
Z39
Z39
Z39
Z39
Z39
Z39
Z39
KataZ39
KataZ39
Katalog
LDAP
LDAP network
Katalog
Katalog
Katalog
Katalog
Katalog
Katalog
User
log
log
data
DEF in figures
September 2002 (1)
• 31 libraries co-operate about the portal deff.dk
(12 big and 19 medium-sized libraries)
• deff.dk gives access to app. 500 electronic webresources:
- Collections of journals, articles and reports
- Bibliographies
- DEF libraries
- DEF library catalogues
- Subject portals
- Collections of links and virtual libraries
• 6 subject portals operate, and 5 more are under
development
• 122 libraries have installed or will implement
new library systems through DEF according to
DEF technical standards
DEF in figures
September 2002 (2)
• DEF gives access to 53 DEF licences including
app. 8,900 journals in full text
• Each library can access from 1 to 62 products
• 110 libraries (’sites’) participate in DEF licenses
and these cover an additional 194 institute
libraries/institutes/hospitals
• Retroconversion of app. 2,5 mil. catalogue cards
from 14 research libraries is in progress for a
total amount of 19 mil. DKK (2,6 mil. Euro)
• 35 libraries participate in 20 DEF development
projects concerning systems test, subject
portals, user education, user statistics / user
satisfaction, digitising, e-learning etc.
DEF in figures
September 2002 (3)
• 11 user-conducted projects have been started
• 3 libraries and 10 publishers participate in 5
digitisation projects apart from the digitising of
selected core journals e.g.:
– Weilbach Kunstner Leksikon gives information
about 37,500 works of art and 6,000 Danish and
foreign artists in 55 museums
– Illustreret Tidende consists of 65 volumes, 58,000
pages and 4,000 pictures
– Archive for Danish Literature contains 70 of the
most important Danish classical authors’ works
consisting of app. 150,000 pages digitised in full
text, selected portraits of authors and extended
with critical material
Ressource distribution on activity areas over five years ~ 26 mil. Euro
3,17
0%
8,36
10%
20%
30%
5,39
40%
50%
3,10
60%
70%
1,48
80%
0,81
2,29 0,67
90%
National infrastructure
Library infrastructure
Licenses
Retro conversion
Digitisation
Danish Research Database
Projects
SBIGs
Marketing
0,34
100%
Philosophy in project development
• Co-operation, co-operation...
• United effort often produces a better result than
the sum of every single effort
• Planning according to “least resistance”
produces quicker results
• Confrontation leads to consensus
• Let the biggest libraries pull in the development
process
Gains from other activity areas in
DEF (1)
• Common projects with shared financing develop
products and services for everybody and avoid
duplicate work
• A common EU-tender for conversion of card
catalogues converts more cards for less money
• Common subject portals with quality-controlled
information reduce the total amount of man
hours for development and maintenance
Gains from other activity areas in
DEF (2)
• Common tool development for all libraries
minimises parallel development and delivers
more information to the users
• Special user-conducted projects extend
established projects from concrete user
requirements - results can be re-used by
libraries, researchers and students
From project to permanent activity
(1)
• DEF project funding ends Dec. 31st, 2002
• DEF budget analysis carried out in May/June
2002 by
– Ministry of Finance
– Ministry of Culture
– Ministry of Science, Technology and Innovation
• DEF is now entered on the National Budget,
taking effect from 2003 with funding of 13,0 mil.
DKK (1,7 mil. Euro)
From project to permanent activity
(2)
• DEF 2003 framework:
– Co-operation, consolidation and extension
– Continuation of success activities
– Start-up of promising, new activities
DEF 2003 activities (1)
• Development and operation of technical national
infrastructure with possibility of usage statistics
• Common acquisition of licenses for electronic
journals and databases
• Development and operation of the Danish
National Research Database
• Implementation and support for subject portals
including development of tools
DEF 2003 activities (2)
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Co-operation by subject
Functional sharing of work
Common systems operation
Co-operation with other institutions/sectors
Digitising
E-learning
E-publishing
Where to find DEF
• http://www.deflink.dk
web site of the DEF project
• http://www.deff.dk
the DEF Portal