Transcript Slide 1

California Basic Educational Data System (CBEDS)
and
California School Information Services (CSIS)
EADM 732 Fiscal Planning and Facilities Management
Dr. Nicolas D. Ferguson
Cynthia J. Spence
CBEDS
• An annual collection (the first Wednesday in
October) of basic student and staff data;
includes student enrollment, graduates,
dropouts, course enrollment, enrollment in
alternative education, gifted and talented
education, and more.
• The data also describes the staff
characteristics, student characteristics, and
other demographic information.
The Difference
(CBEDS = aggregate / CSIS = unit)
• CBEDS - An annual collection of basic
student and staff data.
• CSIS – Continuous individual data
CSIS History
• The California School Information Services
(CSIS) program was created in 1997 under
the oversight of the Fiscal Crisis and
Management Assistance Team (FCMAT),
operated from the Kern County
Superintendent of Schools.
CSIS
• In 2002, SB1453 mandated that California
School Information Services (CSIS) create a
statewide system to track longitudinal pupil
achievement data in compliance with federal
requirements under No Child Left Behind.
CSIS Mission Goal One
Build capacity of Local Education Agencies
(LEAs) to implement and maintain
comparable, effective, and efficient student
information systems that will support LEA
daily program needs and promote the use of
information for educational decision-making
by school-site, district office and county
staff.
CSIS Mission Goal Two
Enable the accurate and timely exchange of
pupil transcripts between local education
agencies and to postsecondary institutions.
CSIS Mission Goal Three
Assist local educational agencies (LEAs) to
transmit state and federal reports
electronically to the State Department of
Education, thereby reducing the reporting
burden of LEA staff.
CSIS
• This system will use a unique student
identifier to track each student's
achievement as long as the student is in the
public educational system.
• The longitudinal database will give the state
and districts the capability to monitor pupil
achievement from year to year and school to
school on the STAR tests, English language
development test and high school exit
examination.
CSIS Districts will receive:
• A one-time allocation to assign unique
identifiers to all students in the district. The
amount will be $1.00 per pupil for districts
less than 5,000 students, $0.75 per pupil for
districts with 5,000 to 30,000 students and
$0.50 per pupil for districts with over 30,000
students.
• A smaller yearly allocation to perform a
yearly maintenance update to account for
students who have entered or left the
district.
CSIS Academic Records Transfer (ART)
• CSIS’ Academic Records Transfer (ART)
functionality makes it possible for LEAs to
upload transcript data to the secure CSIS
Transcript Center and send individual
transcripts or groups of transcripts to other
K-12 institutions or to any postsecondary
institution in the nation.
CSIS Direct Certification (DC)
• CSIS provides a method for Local Education
Agencies (LEAs) to complete Direct
Certification of eligibility for free school
meals for their students without further
application.
CALPADS
• California Longitudinal Pupil Achievement Data
System (CALPADS), a comprehensive collection of
individual level data that will replace CBEDS
• CALPADS represents a substantial change in the way
data are reported. Instead of requiring counts of
students or course enrollments, CALPADS demands
submission of vast amounts of individual student data
extracted from student data systems. Moreover, more
data and often different data are required than has
been the case in the past.
• Submission timelines will change. Instead of a few
CBEDS submissions in the fall, there will be multiple
submissions several times during the year: