Transcript Dynamic Content using SharePoint Search

Dynamic Content using
SharePoint Search
SHAREPOINT SATURDAY NASHVILLE– APRIL 5, 2014
MIKE ORYSZAK
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SPS Nashville 2014
Senior SharePoint Solution Architect w/ B&R Solutions
Microsoft SharePoint Server MVP (5x 2010-2014)
Leader for Triangle SharePoint User Group (TriSPUG)
About Me
Dev and Architect with MS stack since 1996
Working with SharePoint since 2002
Raleigh-Durham, NC
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Thank You for being a part of
SharePoint Saturday Nashville!
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Search Basics
Differences Between 2010 and 2013
Session
Overview
Understanding Queries
Showing Dynamic Content
Closeout
Target Audience:
Site Administrators and Power Users
looking to maximize the effectiveness
of their site.
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Search Basics
DYNAMIC CONTENT USING SHAREPOINT SEARCH
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Search Basics
Crawling
A scheduled activity that evaluates the content, meta-data and security.
Index
Processed info that describes the crawled content
Extremely fast compared to querying source content
Security
Only items the user has access to will be returned
 Referred to as “Security Trimming”
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Search Basics
Managed Properties
Can be used to query against a specific attribute
Examples:
Author
ContentType
CreatedBy
LastModifiedTime
FirstName
Version Differences:
In 2010 and before, these have to be managed in the Search Service Application
In 2013, these are automatically added when content is crawled
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Search Basics
Scopes and Query Rules
Overview
Pre-set rules for filtering content
Can be defined and testing globally or at Site Collection level
Feature typically under utilized in most environments
Version Differences:
In 2010
 Referred to as Scopes
 Default scopes include: All Sites, People, This Site
In 2013
 Referred to as Query Rules
 Added ability to test the Query Rules
 Added ability to target the Query Rules to content and audiences
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Search Basics
Content Classification
ContentClass Overview
Not all content is the same
ContentClass property helps to segment content by its fundamental type
Examples:
 SPSPeople – User Profiles
 STS_Site – Site Collection
 STS_Web – Site/Web
 STS_list_[doccumentlibrary] * – List
 STS_listitem_[documentlibrary] * – List Item
* Note name in brackets can be replaced with template name
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Understanding Queries
DYNAMIC CONTENT USING SHAREPOINT SEARCH
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Understanding Queries
Query Formatting
Limit – 255 characters
Content Classes - ContentClass:Value
Managed Properties - Property:Value
Logical Operators - AND, OR, NOT, +, Relational Operators - <, >, <=, >=, <>
Filename – filename:”name”
File Type – filetype:value
Wildcards – Property:Partial Value
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Understanding Queries
Simple Query Examples
ContentClass:STS_Site
Uses the content classes specification to return all of the Site Collections
Department:”IT”
Would return all of the people with a value of IT in the Department user profile property
Filetype:PDF
Would return all PDF documents
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Understanding Queries
Compound Query Examples
ContentType:”Check Request” AND RequestStatus:”Completed”
Returns results for items with a ContentType set to “Check Request” and a RequestStatus of “Completed”
contentclass:sts_listitem_announcements AND author:“Jane Doe"
Would return all announcements authored by Jane Doe
ContentType:”Enrollment Form” AND Write>”6/1/2012” AND Filetype:PDF
Would return all content classified as an Enrollment form, added or modified after 6/1/2012, and of the filetype
PDF.
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Showing Dynamic
Content
DYNAMIC CONTENT USING SHAREPOINT SEARCH
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Showing Dynamic Content
Out of the Box Web Parts
New Web Parts with SharePoint 2013
Much stronger emphasis on using Search to power large, dynamic sites that can display content beyond
the site collection
Web Part Categories
Content Rollup
Search-Driven Content
Search
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Showing Dynamic Content
Content Rollup
Previous versions relied on the Content Query Web Part (CQWP)
Queried source content in sites directly, did not use search
Content Search Web Part introduced with 2013
Uses Search to return results
Provides interface for configuring and testing your query
Provides configuration for 3 views; List, List with Paging, or Slideshow
Provides configuration for property mapping (identification)
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Showing Dynamic Content
Search-Driven Content
Search-Driven Content Web Part Category added with 2013
These are extensions of the Content Search web part, providing an initial query to work from
Extensively use Result Sources
Web Parts include:
Recommended Items
Recently Changed Items
Popular Items
Pictures
Pages
Items Matching Tag
Videos
Web Pages
Wiki Pages
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Showing Dynamic Content
Search
Search Web Part Category
Search Results Web Part
Available going back to 2001
Updated for 2013 to include the query build/test form
Available as part of the Standard CAL
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Demonstration
Showing
Dynamic
Content
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Closeout
DYNAMIC CONTENT USING SHAREPOINT SEARCH
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Questions?
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Resources
Keyword Query Syntax Reference
http://technet.microsoft.com/en-us/subscriptions/index/ee558911(v=office.14).aspx
Property Restriction Keyword Queries
http://technet.microsoft.com/en-us/subscriptions/ff394509.aspx
My Search Blog Posts
http://mikeoryszak.com/tag/search/
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TWITTER: @NEXT_CONNECT
LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK
SPS Nashville 2014
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