Transcript Students in Service Campus Partner Orientation

AmeriCorps
Education Award Program
Campus Partner Orientation
Presented by: Lillian Hartman
NYCC Program Coordinator
Agenda
EAP Background
II. Campus Introductions
III. Enrollment, Service, and Exit Process
IV. Next Steps for Current Partners
V. Question and Answer
I.
New Campuses: Program Regulations
VII. New Campuses: Applying for EAP Slots
VI.
What is EAP?
• EAP is a part-time AmeriCorps program that offers scholarships
(education awards) to college students who serve a minimum 300
hours in their community.
• New York Campus Compact (NYCC) leverages EAP funding for
member institutions to support students with financial need while
serving the Compact’s vision:
NYCC will strengthen the capacity of member institutions to partner
with their communities; increase student involvement in academic
and co-curricular public service; advance engaged scholarship; and
cultivate the knowledge, values, and skills of civic responsibility and
democratic participation.
Member Terms and Benefits
• All students must serve 300 hours in exchange for an education
award of $1,175
• Students have 365 days or until May 31, 2013 (whichever is
sooner) to complete the 300 hours of service
• All EAP students are required to have an FBI Check and Sex
Offender Registry Check
• EAP students with recurring access to vulnerable populations are
also required to have a State Record Check
• EAP students are eligible for loan forbearance and interest accrual
payment on participating loans
• A person can only be awarded 2 full AmeriCorps education awards
in a lifetime (EAP counts as ~20% of 1 award or 1 term) or serve 4
terms as an AmeriCorps member
Current EAP Host Campuses















Binghamton University
Buffalo State College
Cayuga Community College
Cornell University
Corning Community College
Hobart & William Smith Colleges
Nazareth College
New York University
Niagara University
Purchase College
Rochester Institute of Technology
St. Lawrence University
SUNY College at Old Westbury
Syracuse University
University of Rochester

New campuses interested in hosting an EAP
Sample Placements





Buffalo State College
 FWS Community Service Placements
 Afterschool Programs
 Social Work Internships
Corning Community College
 Nature/Sustainability Projects
 Nursing Student Clinical Work
Nazareth College
 Social Work Field Placements
Syracuse University
 Literacy Programs, America Reads
NYCC prioritizes placement of new EAP members in
afterschool and job training programs
3 Phases of Service
1.
2.
3.
Enrollment
Service
Exit
Enrollment
 Recruit students
 Facilitate in-person student orientation using orientation powerpoint
 Collect the following paperwork from student:
o AmeriCorps Enrollment Form
o Member Contract Agreement
o Criminal Record Check Authorization
 Complete Updated Member Position Description and Tutoring Project
Checklist (if necessary) with member and site supervisor
 Perform the following criminal records check on student:
o Complete National Sex Offender Registry Check for all students
o Collect forms and fingerprints for FBI check for all students
o NYCC can complete FBI check and state record check for students
with recurring access to vulnerable populations
Enrollment
 Scan and email the following paperwork to NYCC:
o
o
o
o
o
o
o
Enrollment Checklist
AmeriCorps Enrollment Form
Member Contract Agreement
Criminal Record Check Authorization
Member Position Description
Tutoring Project Checklist (if necessary)
Results of National Sex Offender Registry Check
 Mail hard copies of the following paperwork to NYCC:
o FBI Fingerprinting Card
o Applicant Information Form
Service
 Obtain User Name & Password for My Service Log
 Familiarize yourself with My Service Log
 Review monthly reports and sign student time logs and on a monthly
basis
 Communicate with students regarding time logs on a monthly basis
Troubleshooting in My Service Log:
• Users can request that their password be emailed to them
• New tutorials on nycampuscompact.org outline logging hours
• Campus reporting features allow you to track student progress
 Facilitate reflection or training sessions
Exit
 Ensure that all hours are complete and in compliance on My Service Log
Students enrolled since June 1, 2012 should be made aware that
the May 31 service deadline applies to them.
 Collect, scan, and email the following exit paperwork to NYCC:
o Exit Checklist
o AmeriCorps Exit Form
o End of Term Site Supervisor Evaluation
o Member Final Report
 Follow up with community partner
 Facilitate closing reflection with student
Next Steps for Current Partners
~150 slots are available with service end date of May 31, 2013.
These will be divided among current partners and new campuses
based on proposed assignments, recruitment history.
To continue filling EAP slots:
• Notify NYCC by July 24 of new EAP slots requested for the May
31 service completion date, with estimate for total after school and
job training placements
• Complete a revised MOU with NYCC
To continue with current EAP members only:
• Notify NYCC by July 24 of your intent to stop enrollments for
the May 31 service completion date, with estimate for total after
school and job training placements
• Continue to monitor and support students and complete exits
Additional EAP slots with later completion dates may become
available this fall or next summer, we’ll keep you posted!
Questions
&
Answers
EAP: Who is involved?
CNCS
NYS
Commission
NYCC
Campus
Partners
Students
Community
Partners
CNCS- distributes education awards and grants to support national service
NYS Commission- allocates slots to NYCC, ensures compliance, provides support to NYCC
New York Campus Compact (NYCC)- applies for slots thru CNCS and NYS Commission,
distributes to campuses, ensures compliance, provides campus support, maintains records
Campus Partners (Host Site)- NYCC member campuses participating in the program
Students (Members)- Any student (graduate or undergraduate, full or part-time) who is
currently enrolled at a participating member institution
Community Partners (Site Supervisors)- Person or people at the nonprofit org who are
responsible for training and overseeing member service
Allowable Service
• Academic and service-learning
• Unpaid, academic internships with a service-focus
• Practicum hours, such as nursing and counseling
• Community service in the areas of education, public safety,
environmental initiatives, community development, and human
services
• Federal or State-funded Community Service work study positions
• Student Teachers who qualify (Student teaching hours spent
teaching at a Title 1 institutions or student teachers teaching
Special Education, ESL/Bilingual Education, or Math and Science
Education)
• Most direct volunteer work, including mentoring, volunteer
recruitment, etc.
Distribution of Service Time
Member
development
goals must be
related to
student
service or
future service/
professional
goals.
Unallowable Service
• Service that is purely administrative
• Service with a for-profit organization
• International volunteer work or service outside of New York State
• Sleeping time on overnights or travel time
• Paid internships or practicum*
• Service completed at a site that does not provide liability or similar
insurance for its volunteers
• Service that is done solely on campus and does not help the
community in any way
• Any work study student that does not have a community service
w/s position as defined by the college/university financial aid office
• Tutoring programs that don’t comply with the tutoring checklist
Key Prohibited Activities*

Lobbying

Engaging in partisan politics

Assisting, promoting, or deterring union organizing

Engaging in religious instruction or conducting worship
services

Providing a direct benefit to a for-profit entity

Participating in activities that pose a significant safety risk
to participants

Fundraising for AmeriCorps programs or applying for federal
funding opportunities
* Full list of prohibited activities provided in the Member Contract
Criminal Background Checks
1. All sites will perform the Sex Offender Registry check on all
students and print out the results for your files. National Sex
Offender Public Website: www.nsopr.gov
2. All students must have an FBI Background Check completed
(fingerprints and applicant information form).
- Once fingerprints are completed, they must be sent to
NYCC with the fingerprint card and the Applicant
Information Form for each student.
3. State Background Checks must be done on any student who will
be having recurring access with vulnerable populations. This
information should be indicated on the Member Position
Description.
Fingerprinting
Does your campus offer free fingerprinting?
Review criminal background
check guide.
Next Steps for New Host Sites
~150 slots are available with service end date of May 31, 2012.
These will be divided among current partners and new campuses
based on proposed assignments, recruitment history.
To be considered for EAP slots:
• Complete a Proposal for hosting an EAP program by July 26, with
estimate for total after school and job training placements
You will be notified by July 31 if EAP slots are awarded, then:
• Complete a Memorandum of Understanding with NYCC
• Schedule a campus visit with NYCC’s Program Coordinator
• Begin recruiting and enrolling EAP members
Additional EAP slots with later completion dates may become
available this fall or next summer, we’ll keep you posted!
For additional information or to access forms,
please refer to the NYCC website:
http://nycampuscompact.org – Programs tab
To access the time log database:
http://www.nycc.myservicelog.org/
Or contact NYCC
Program Coordinator,
[email protected]
Lillian Hartman
607-254-6239