Transcript TIMETEC SERIES APPLICATIONS

TIMETEC SERIES APPLICATIONS
A CLOSER LOOK AT TIMETEC WEB, TIMETEC CLOUD,
TIMETEC MOBILE & TIMETEC WEB CHECK-IN
UNDERSTANDING FINGERTEC ADVANCED TIME
ATTENDANCE MANAGEMENT SYSTEM
Copyright © 2013 FingerTec Worldwide Sdn.Bhd. All rights
reserved.
UNDERSTANDING THE CONCEPT OF TIMETEC
UNDERSTANDING THE CONCEPT OF TIMETEC
TimeTec series is a web-based FingerTec application for managing
employees’ time and attendance data and records.
There are 4 products available in TimeTec Series:
TimeTec Web: Attendance system that
works on a web-based environment via
LAN or the use of Static IP. Suitable for
companies that needs to have data
available within their local area network
or between branches through Static IP.
TimeTec Cloud: Attendance system that
works as Software as a Service (SaaS)
available on cloud technology through
the Internet. Suitable for companies with
dispersed branches/outlets and want
access to information all the time via the
Internet.
TimeTec Mobile:
Smart mobile applications for
iPhone/iPad/Android/Blackberry that
allows users to report attendance via GPS
location and check attendance on mobile.
Suitable for management to track
employees that are always on-the-go.
Web Check-In: A tool to let users check
in and out of work through a simple tool
in the web-browser.
Suitable for customers who do not want
to invest in verification hardware.
UNDERSTANDING THE CONCEPT OF TIMETEC
TimeTec works as a centralized control centre that collects all data
from individual terminals that are connected to the system and
processes the data to output relevant files and reports as required.
4 Core Modules in TimeTec Web and TimeTec Cloud:
Module 1: Connect Terminals to TimeTec via the Internet
Module 2: Transfer of Users Amongst Connected FingerTec Terminals
Module 3: Transfer of Transaction Logs to TimeTec Web/Cloud
Module 4: Output of Attendance Data and Report from TimeTec Web/Cloud
Internet Service / LAN
TimeTec
Web /
Cloud
Terminal 2
Terminal 3
Server
Terminal 1
MySQL
Database
Attendanc
e data
viewing
Attendanc
e data
checking
Payroll
Reports
UNDERSTANDING THE CONCEPT OF TIMETEC
Module 1: Connect Terminals to TimeTec via the Internet
Terminal 1
Internet Service / LAN*
Administrator
Terminal 2
TimeTec Web
/ Cloud
Employees
Terminal 3
TimeTec Web on LAN: Install a copy of TimeTec Web onto 1 PC/Server and link it up to
FingerTec terminals via LAN. Suitable for a system that runs within the same office.
Limitation: Data is only available within the LAN coverage if it’s not on Static IP.
TimeTec Web/Cloud on Static IP: Terminals that have been loaded with Webster can be
connected to TimeTec Cloud via Internet with the use of Static IP. With this connection,
data is available on cloud at all times and accessible through the internet.
UNDERSTANDING THE CONCEPT OF TIMETEC
Module 2: Transfer of Users Amongst Connected FingerTec Terminals
Terminal 1
User ID,
fingerprint, card
ID or password
Internet Service or LAN
Webster
Database
Terminal 2
User ID,
fingerprint, card
ID or password
TimeTec
Web / Cloud
MySQL Database
What is Webster: An SDK loaded in terminals to act as an intermediary operating engine and raw
data center between TimeTec Web/Cloud and terminals.
Webster Functions:
• Storing employees’ information uploaded from terminals.
• Sending employees’ information to terminals.
• Storing transaction logs uploaded from terminals.
Things to note about Webster:
• Not visible and it works in the background.
• Holds data that can be copied to MySQL.
• Acts as data backup in emergency situations i.e. data loss, system hang, etc.
UNDERSTANDING THE CONCEPT OF TIMETEC
Module 3: Transfer of Transaction Logs to TimeTec Web/Cloud
UNDERSTANDING THE CONCEPT OF TIMETEC
Module 3: Transfer of Transaction Logs to TimeTec Web/Cloud
Internet Service or LAN
Terminal 1
Terminal 2
Transaction
logs
Webster
Transaction
logs
Database
TimeTec
Web /
Cloud
More Webster Functions :
More Webster Functions:
• Every
a user
performs
a transaction,
theatransaction
MySQL and
Database
1. time
Every
time
a user
performs
transaction, the transaction logs
its
logs and its database are uploaded to Webster immediately.
database are uploaded to Webster immediately.
• The
similar to uploading
employees’
information
2.process
The isprocess
is similar
to uploading
employees’ information to the terminal.
to the terminal.
3. The administrator can then copy transaction logs from Webster’s database
and storecanthem
in atransaction
MySQL logs
database.
TimeTec
Web/Cloud
processes
• The administrator
then copy
from Webster’s
database
and store them
in a MySQL
database.
TimeTec
Web/Cloud
processes
them
and
calculates
attendance
accordingly.
them and calculates attendance accordingly.
UNDERSTANDING THE CONCEPT OF TIMETEC
Module 4: Output of Attendance Data and Report from TimeTec Web/Cloud
UNDERSTANDING THE CONCEPT OF TIMETEC
Module 4: Output of Attendance Data and Report from
TimeTec Web/Cloud
TimeTec Web/ TimeTec Cloud
Administrator set the Clocking
Schedules & Group Duty
Roster
Attendance
viewing
Attendance
data
checking
Payroll
MySQL
Database
Setting Rules to Manage Raw Data:
1. Configure the clocking schedules, group duty rosters,
rotations, etc. to
Reports
provide instructions to TimeTec on how to process the data
Setting Rules to Manage Raw Data:
The Attendance
Sheet feature
is rosters,
made rotations,
availableetc.
fortoviewing
of the to
• 2.
Configure
the clocking schedules,
group duty
provide instructions
processed
TimeTec
on how todata
process the data.
• 3.
The Generate
Attendance Sheet
feature isdata,
made available
viewing
processed
attendance
connectfor
the
dataoftothe
third
party data.
application or
• Generate
attendance
data,accordingly.
connect the data to third party application or generate reports
generate
reports
accordingly.
TIMETEC WEB EXPLAINED
• TimeTec Web is installed into a dedicated server with LAN or static IP
address to work as TimeTec server.
• Alternatively, users can opt to rent a server at any server farming
agencies to install TimeTec Web.
• The administrator can login to TimeTec Web and create new login
accounts for customers.
• The TimeTec Web administrator, however, supervises the customer
login accounts.
• The administrator can login to any of the accounts anytime to
manage data or operations with the connected FingerTec terminals.
TIMETEC WEB EXPLAINED
TimeTec Web Functions:
• Transfer employees’ details between TimeTec server and terminals.
• Create branches/departments/section to designate the employees
accordingly.
• Create a multi-level access for managers or supervisors
(by branches/departments/sections).
• Download transaction logs from all terminals and store into
MySQL database for the company.
• Setup clocking schedules and group duty rosters for attendance
calculations.
• View attendance records for monitoring and managing purposes.
• Generate reports to reflect the workforce efficiency of the company.
• Export data for payroll/3rd party software processing.
SETUP OF TIMETEC WEB
What do you need to setup TimeTec Web?
5 Important Elements :
1. Physical Server:
• Recommended to use Windows 7 64-bit as a server to
achieve optimum performance.
• Single Account Activation Key for TimeTec Server Installation.
• IP Address (for LAN)/ Static IP (for Internet).
2. IT Expert/MIS
• Hire an expert in IT/MIS to handle the installation to avoid
complications.
3. Connection
• Internet connection for access of data via TimeTec
Cloud/Web from outstation branches.
• LAN for system installation within the office network.
SETUP OF TIMETEC WEB
What do you need to setup TimeTec Web?
4. FingerTec Terminals
• Preloaded with Webster.
• TimeTec product ID and activation key.
5. Files/Components to Download
• The compulsory files for functioning in all Windows OS are available for
download at FingerTec Technical Blog:
http://www.fingertectips.com/2012/03/fingertec-timetec-web-trial-run.html
TIMETEC CLOUD EXPLAINED
TimeTec Cloud is a web service for customers to have an
independent login account. Each company will need to
subscribe to a monthly fee in order to utilize the
workforce management system.
TimeTec Cloud Features:
1 Connect FingerTec terminals (installed at branches/outlets)
to TimeTec server.
Pg.26
TimeTec Cloud Features:
Pg.27
2 Transfer employees’ details
between TimeTec server
and terminals.
Pg.28
3 Create branches/departments/
section to designate the
employees accordingly.
TimeTec Cloud Features:
Pg.29
4 Create a multi-level access
for managers or
supervisors (by branches/
departments/sections).
Pg.30
5 Download transaction logs
from all terminals and store
into MySQL database for the
company.
TimeTec Cloud Features:
Pg.31
6 Setup clocking schedules
and group duty rosters for
attendance calculations.
Pg.32
7 View attendance records for
monitoring and managing
purposes.
TimeTec Cloud Features:
8 Generate reports to reflect the workforce efficiency of the company.
9 Export data for payroll/3rd party software processing.
Pg.33
SETUP OF TIMETEC CLOUD
What do you need to setup TimeTec Cloud?
3 Important Elements :
1. TimeTec Cloud Account (SaaS)
• Create an account in the TimeTec Cloud server.
Monthly rental and charges are applicable.
• Register, pay and use.
2. Connection
• Internet connection to link up terminals.
3. FingerTec Terminals
• Preloaded with Webster.
• TimeTec product ID and activation key.
SETUP OF TIMETEC CLOUD
What do you need to setup TimeTec Cloud?
4 Easy Steps to Get Started with TimeTec Cloud:
Free Trial
Sign up for no-hassle, no-obligation 30-day Free Trial to get a hands-on experience with
TimeTec Cloud. You definitely want to make an informed decision, wouldn't you?
Locate A Dealer
We have listed down a comprehensive list of TimeTec Dealers worldwide.
Click on the Worldwide Reseller Map to find one nearest to you. It's always easier to have a helping hand.
Choose Your Package
There are two parts to TimeTec Cloud service, one is hardware and another is TimeTec Cloud.
Hardware is charged separately. If you haven't purchased any hardware, click here to select.
If your hardware is available, choose your package and proceed to payment.
Ready to Start
Now you are ready to use TimeTec Cloud. Connect to our Wizard for more information or you can get
full support from the reseller and the dedicated TimeTec Team.
TIMETEC WEB vs TIMETEC CLOUD
Explore the differences between these two TimeTec solutions
TIMETEC WEB vs TIMETEC CLOUD
Overview of TimeTec Web/Cloud Operation
Attendance
data
viewing
Internet Service / LAN
TimeTec
Web / Cloud
Server
Company 1
Database
Company 1
Attendance
data
checking
Payroll
Database
Company 2
Database
Company 3
Reports
Company 2
Attendance
data viewing
Attendance
data viewing
Company 3
Attendance
data checking
Attendance
data checking
Payroll
Payroll
Reports
Reports
The operation flow is almost the same in both solutions. The difference is in the connectivity, whereby TimeTec
Web is not necessarily Internet-based while TimeTec Cloud is internet-based and its data available on Cloud.
TIMETEC MOBILE EXPLAINED
TimeTec Mobile is an application developed by FingerTec
for mobile devices i.e. iPhone/iPad/Android and the latest
Blackberry smartphones.
The Functions
• Report attendance on mobile devices using GPRS tag.
• Check attendance data on mobile devices.
How it Works
• The TimeTec server pairs a mobile device ID with a unique username/password for every device
(1 device 1 user rule).
• The mobile device user can report attendance and his mobile device ID along with TimeTec verification
details and GPS location which will be saved in the server.
• The user attendance details are also available from the server for easy viewing .
• The application allows valid users to use other mobile devices, but ONLY to check attendance and not to
report attendance to avoid buddy-punching.
• TimeTec Mobile can only transfer and display accurate data when Internet connectivity is available.
Without it, checking of attendance will be recorded in offline mode and uploaded when the mobile device
comes back online.
TIMETEC MOBILE EXPLAINED
More Info
• Group Check-In on a single device – Available for manager/supervisor.
The manager/supervisor can record attendance of the staff using his/her device.
• The administrator has the highest authority level, as he can view and print records of any user.
However, for his own attendance reporting he needs to change to mode to Normal user.
Charges
• The application can be downloaded for FREE.
• Licenses are chargeable at a very minimal price.
WEB CHECK-IN EXPLAINED
TimeTec Web Check-In is a tool that enables
TimeTec users to log in to the TimeTec Server using
their individual username/password and report
their attendance via a web browser.
The Functions
Offers alternative to customers to use TimeTec even though they do
not have any FingerTec terminals installed in the system.
How it Works
The TimeTec server captures the date and time of a user’s
laptop/PC during the Web Check-In process.
The date and time of the laptop/PC is always synced to the
Internet time zone once the connection is established.
More Info
The TimeTec Web Check-In solution is suitable for all small
outlets/branches with a relatively small number of
employees.
Charges
• The application is available with every installation of TimeTec.
• Licenses are chargeable at a very minimal price.
TIMETEC BENEFITS
 Centralizes all Clocking Data for an Efficient System
Clocking data from all terminals, mobile devices, and web check-ins will be downloaded
automatically to a central cloud server at any time a verification is performed. With TimeTec
Cloud, data is available securely for your easy access at anytime from anywhere.
 Optimizes Labor Cost with a Consistent Application of Work and Pay Rules
Nobody wants to pay more than what they are supposed to. With TimeTec, you determine
your company’s own rules to be applied in the system to achieve the optimum labor ROI.
 Minimizes Compliance Risks
When policies and rules of the company are determined earlier, the compliance
risks are reduced to a minimum, making the workforce management tasks
hassle-free and worry-free.
 Improves Workforce Quality Time by Reducing Manual and Timely Admin Tasks
Data is readily available in TimeTec and its processing can be done at the push of
a button, giving employees more time to engage in value-added activities during
company time.
 Offers User-friendly Features to Provide Timely Labor Information
Complete HR and management tasks in a shorter time as TimeTec is a
comprehensive yet easy-to-use application.
To know more about the TimeTec Series, click on each solution’s link below:
http://www.fingertec.com/images/w_brochure/software-timetec_e.html
http://www.fingertec.com/images/w_brochure/software-timetec_e.html
www.timeteccloud.com
Copyright © 2013 FingerTec Worldwide Sdn.Bhd. All rights
reserved.
TimeTec Cloud Features:
1 Connect FingerTec terminals (installed at branches/outlets) to TimeTec server.
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TimeTec Cloud Features:
2. Transfer employees’ details between TimeTec server and terminals.
<< Back
TimeTec Cloud Features:
3. Create branches/departments/section to designate the employees accordingly.
<< Back
TimeTec Cloud Features:
4. Create a multi-level access for managers or supervisors (by branches/departments/sections).
<< Back
TimeTec Cloud Features:
5. Download transaction logs from all terminals and store into MySQL database for the company.
<< Back
TimeTec Cloud Features:
6. Setup clocking schedules and group duty rosters for attendance calculations.
<< Back
TimeTec Cloud Features:
7. View attendance records for monitoring and managing purposes.
<< Back
TimeTec Cloud Features:
9. Export data for payroll/3rd party software processing.
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