Update from the Secretariat

Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA

Your Team at the Secretariat • • • • • • • • • • John Hewko, General Secretary Michele Berg, Chief Officer, Programs and Member Services Victor Barnes, Director, Programs & Grants Sharon Cyr, Manager, Programs Adam Doty, Manager, New Generations Programs Kate Hoeppel, Senior Supervisor, Youth Exchange Lindsay Griswold, Senior Specialist, Youth Exchange Jessica Borrego, Compliance & Reporting Specialist, Youth Exchange Courtney Drew, Programs and Preconvention Specialist Lauren Ribant, Service Coordinator, Youth Exchange [email protected]

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Youth Service – the Fifth Avenue of Service

New Generations Service Exchange Rotary Youth Exchange 15-19 Interact 12-18 Rotaract 18-30 Rotary Youth Leadership Awards (RYLA)

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2013-14 Youth Exchange Statistics

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Overall Program Participation

Type of Exchange

Long-term Short-term

TOTAL Exchanges Reported

5,513 2,113

7,626 Short-term 28% % of Total Exchanges

72% 28%

100% Long-term 72%

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Survey Response Rate

Geographic Area

Africa Asia Europe North America Oceania South America

WORLDWIDE Response Rate

75% 68% 70% 80% 61% 72%

73%

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Historical Analysis of Total Exchanges from 2009-2013 20% 15% 10% 5% 45% 40% 35% 30% 25% 0% South America Oceania North America Europe Asia Africa 2009-10* 2010-11 2011-12 2012-13 TITLE | 7

Long-term Exchange

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Long-term Exchanges Worldwide

34%

35% 30% 25% 20% 15% 10% 5% 0% Africa

0% 10%

Asia

34% 4% 18%

Europe North America Oceania South America TITLE | 9

Long-term Exchanges by Country

Other (36 countries) 26% United States 22% Argentina 3% Denmark 4% Taiwan 4% Belgium 4% Canada 4% Germany 6% Mexico 8% France 8% Brazil 11%

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Long-term Exchanges by Country

Country

United States Brazil France Mexico Germany Canada Belgium Taiwan Denmark Argentina Other (36 countries)

ALL COUNTRIES Inbound Long-term Exchanges

1,188 616 432 432 359 227 220 213 194 189 1,443

5,513

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Short-term Exchange

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Short-term Exchanges Worldwide 20% 10% 0% 60% 50% 40% 30% Africa

4% 56%

Asia

10% 20%

Europe North America

8% 2%

Oceania South America TITLE | 13

Short-term Exchanges by Country

United States 15% Other (30 countries) 34% Germany 9% Italy 4% South Africa 4% Turkey 4% Korea 5% Finland 6% Denmark 6% Brazil 6% France 7%

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Short-term Exchanges by Country

Country

United States Germany France Brazil Denmark Finland Korea Turkey South Africa Italy Other (30 countries)

ALL COUNTRIES Inbound Short-term Exchanges

327 185 144 133 124 118 97 96 90 78 721

2,113

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Certification Update

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Certification Snapshot – Year 9 TITLE | 18

New Exchange Opportunities • • District grants may be used to fund exchanges, so long as the students are not direct lineal descendants of Rotarians Outbound-only certified districts: • • • South Asia: 3020 (India), 3051 (India), 3281 (Bangladesh) Africa: 9110 (Nigeria), 9211 (Uganda, Tanzania), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles only; Reunion and Mayotte are fully certified) Oceania: 9500 (East Timor) TITLE | 19

Annual Certification Renewal • Districts annually must attest that they continue to meet all certification requirements • Why ?

– Ensure consistency across turnover in district leadership – Confirm correct district chair appointments!

• Renewal materials are sent to current and incoming district governors and Youth Exchange chairs in April-May TITLE | 20

Recertification • Districts recertify every 5-7 years – 302 districts have successfully completed recertification!

• Why?

– Keep apprised of local laws/regulations – Learn about best practices and successes • Successes: – Reduction of alternatives – Improvement in documentation TITLE | 21

Program Evaluations • • • Staff continue to perform 4-5 onsite program evaluations each year Almost 30 evaluations performed in 20 countries • Ensures compliance with certification requirements and shares best practices Some general findings: – Youth Exchange builds and retains membership – Early communication of problems – Succession planning – Club motivation and compliance TITLE | 22

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Required Reporting to RI • • • Inbound student data – All types of exchanges – Any convenient format: scans of Guarantee Forms, spreadsheets, etc.

– Before or shortly after the exchange begins Any serious student incident – Includes early returns Annual survey TITLE | 24

Student Travel Insurance Requirements

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Minimum Coverage Requirements (RCOP 41.060.10) – – – – – – – – – 24 hour, door-to-door Valid in all countries during exchange 24 hour emergency assistance US$100,000 – medical, dental US$100,000 – accidental death, dismemberment, or disability US$50,000 – transport or evacuation (medical emergency) US$50,000 – repatriation of remains US$50,000 – transport or evacuation (non-medical emergency) US$500,000 – personal liability TITLE | 26

Insurance Questions or Concerns?

The Insurance Working Group

– Established to provide assistance regarding student travel and medical insurance – North American members include Cheryl Combs (Alaska) and Carl Luckenbach (Texas) – Contact details can be found on page 9 of the YEO Directory

RI Insurance Reviews

– List of reviewed insurance policies can be found on page 10 of YEO Directory TITLE | 27

RI Insurance Reviews (now available in YEO Directory)

Program Name

Italian Youth Exchange Multidistrict Program South Central Rotary Youth Exchange Program (SCRYE) Rotary Youth Exchange Australia (RYEA) Rotary Youth Exchange Florida, Inc. (RYE Florida) Rotary Youth Exchange D5190 Rocky Mountain Rotary Youth Exchange Rotary International District 9400

Districts

2031, 2032, 2050, 2060, 2071, 2072, 2080, 2090, 2100, 2110, 2120 5080, 5390, 5500, 5510, 5520, 5610, 5630, 5650, 5670, 5690, 5710, 5730, 5750, 5770, 5790, 5810, 5830, 5840, 5870, 5890, 5910, 5930, 5970, 6000, 6040, 6060, 6080, 6110, 6150, 6170, 6190, 6200, 6760, 6800, 6820, 6840, 6860, 6880 9455, 9465, 9500, 9520, 9550, 9570, 9600, 9630, 9640, 9650, 9670, 9675, 9685, 9700, 9710, 9780, 9790, 9800, 9810, 9820, 9830 6890, 6930, 6940, 6950, 6960, 6970, 6980, 6990 5190 5450 9400

Broker and/or Insurer

ACE European Group Ltd CISI-Bolduc ACE CISI-Bolduc

Date of RI Review Demonstrating Compliance

15-May-2014 25-Jul-2014 25-Jul-2014 21-Aug-2014 CISI-Bolduc/ACE 8-Dec-2014 CISI-Bolduc/ACE 8-Dec-2014 Global Benefits Group 15-Jan-2015 TITLE | 28

Our Visual Identity

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Moving Forward!

• • • You will be hearing more on this soon!

Voice and Visual Identity Guidelines – www.rotary.org/myrotary/en/secure/101751 For general questions about the new marks: – [email protected]

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Available Resources • • • Youth Exchange Workgroup Site – – RI publications YEO Directory Youth Exchange Bi-monthly e-Newsletter www.rotary.org

[email protected]

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Questions?

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