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Green Pages
The all in one people directory!
DNUG Conferences: IBM Lotus Technical Forum 2005
Hannover, June 16, 2005
Oliver Kern
Stefanie Voss
Bayer CropScience – Corporate Communications
Head of New Media Strategy
[email protected]
Bayer CropScience – Corporate Communications
Project Manager Intranet
[email protected]
Green Pages - DNUG • July 20, 2015 • Slide 1
Table of Contents

The Company Bayer CropScience

The Intranet at Bayer Cropscience

The Green Pages Project

Screenshots

Lessons Learned

Outlook
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What Green Pages can do for you:
… you know a
colleague‘s name but
forgot the face?
Green Pages
The all in one people directory!
… you need to visualize an
organizational structure in
the intranet?
… you want to print a phone list
of your department?
… you need a postal address of
your Brazilian colleague?
Green Pages – DNUG • July 20, 2015 • Slide 3
… you moved offices and want to
make sure people still find you
quick and easy?
… you need to send an email
to all colleagues in Germany?
… you want to know who is
the Product Manager for
Tebuconazole?
… you are communicating in a project team
and need a common email distribution list?
Why do we do it?
 Several address books and lists in various formats available
 Different systems with little or no interfaces
 Employee Pages are an intranet killer application
 Single source for updating necessary
A global Bayer CropScience people directory
containing complete user information
with Lotus Notes and web interface
creating automated email distribution lists
would make business much easier and more efficient!
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Who does it?
We established an expert team consisting of:
 Project Manager
(project management,
strategy, communication,
budgeting)
 Technical Expert
(strategy, beta-testing,
implementation)
 IT Server Admin
(strategy, interface to IT,
server maintenance)
Green Pages – DNUG • July 20, 2015 • Slide 5
 Key Account Manager
(project documentation,
coordination, budgeting)
 Senior Developer
(strategy, development,
implementation)
 Junior Developer
(strategy, development,
implementation)
Features
Technical:
Functional:
 LN database on 6.5 domino server
 User interface in LN and browser
 5,4 GB data volume
 Dynamic data export to all of our CMS‘s
 17.400 people documents
 Organizational and cross-functional
allocation of people
 4.000 photos
 3.000 email distribution lists
 Self-Editing and cascading editors rights
system
 163 views in design
 Simple and advanced search options
 Data synch process every night
 Synch with BayerMail directory to ensure
data validity
 Email distribution lists
 Complete information profile
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Where do we stand today?
 Development time: 20 months until go-live
 Further development ongoing constantly
 Database available globally, rollout of self-editing feature done country and/or
organization wise, 80% done by end 2005
Green Pages – DNUG • July 20, 2015 • Slide 7
Marketing
 Rollout plan
 Intranet News
 Print Banners
 Photo Sessions
 Giveaways (pens and
business card holders)
 Coaching
 Bodo Beetle Tip
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Interaction and Knowledge Sharing
Bayer
Ernst & Young
Web Community
People Map
Market Research
IBM
on
Blue Pages
Employee Pages
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People View
Online Business Card:
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Team Views
Team List short:
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Team List long:
Structural Views
Organizational Structure in web:
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Organizational Structure in LN:
Green Pages Search Options
Green Pages People Search in Intranet website:
Advanced Search:
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Green Pages List Compiler
Address or phone lists can be generated:
 by department
 by company
 by country
 by site
 by team
All lists
can be printed
or exported
into
Excel format!
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Lessons learned:
Technical Challenges
…technical
complexity!
…interfaces to
other systems!
… server
Infrastructure!
… complex
agent processes!
…created
from scratch!
…performance
issues!
…typical 32k or 64k
LN errors!
Green Pages – DNUG • July 20, 2015 • Slide 15
… evolving system
in live
environment!
Lessons learned:
Organizational Challenges
…budget
resources!
…keep it simple
and prioritize!
…different
responsibilities
and
political issues!
Green Pages – DNUG • July 20, 2015 • Slide 16
…people data is
sensitive
information!
… marketing
strategy!
… new requests
versus
unkept promises!
… clear
communication!
Future Outlook
Using Green Pages…
…you will quickly find in one source
the adequate contact person
and all his/her contact details
for any question you may have!
OBJECTIVE:
1.) Establish Green Pages as the first choice and most used people database!
2.) Ensure constant development of new business relevant features!
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Thank you for your attention!
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