Kein Folientitel
Download
Report
Transcript Kein Folientitel
Green Pages
The all in one people directory!
DNUG Conferences: IBM Lotus Technical Forum 2005
Hannover, June 16, 2005
Oliver Kern
Stefanie Voss
Bayer CropScience – Corporate Communications
Head of New Media Strategy
[email protected]
Bayer CropScience – Corporate Communications
Project Manager Intranet
[email protected]
Green Pages - DNUG • July 20, 2015 • Slide 1
Table of Contents
The Company Bayer CropScience
The Intranet at Bayer Cropscience
The Green Pages Project
Screenshots
Lessons Learned
Outlook
Green Pages – DNUG • July 20, 2015 • Slide 2
What Green Pages can do for you:
… you know a
colleague‘s name but
forgot the face?
Green Pages
The all in one people directory!
… you need to visualize an
organizational structure in
the intranet?
… you want to print a phone list
of your department?
… you need a postal address of
your Brazilian colleague?
Green Pages – DNUG • July 20, 2015 • Slide 3
… you moved offices and want to
make sure people still find you
quick and easy?
… you need to send an email
to all colleagues in Germany?
… you want to know who is
the Product Manager for
Tebuconazole?
… you are communicating in a project team
and need a common email distribution list?
Why do we do it?
Several address books and lists in various formats available
Different systems with little or no interfaces
Employee Pages are an intranet killer application
Single source for updating necessary
A global Bayer CropScience people directory
containing complete user information
with Lotus Notes and web interface
creating automated email distribution lists
would make business much easier and more efficient!
Green Pages – DNUG • July 20, 2015 • Slide 4
Who does it?
We established an expert team consisting of:
Project Manager
(project management,
strategy, communication,
budgeting)
Technical Expert
(strategy, beta-testing,
implementation)
IT Server Admin
(strategy, interface to IT,
server maintenance)
Green Pages – DNUG • July 20, 2015 • Slide 5
Key Account Manager
(project documentation,
coordination, budgeting)
Senior Developer
(strategy, development,
implementation)
Junior Developer
(strategy, development,
implementation)
Features
Technical:
Functional:
LN database on 6.5 domino server
User interface in LN and browser
5,4 GB data volume
Dynamic data export to all of our CMS‘s
17.400 people documents
Organizational and cross-functional
allocation of people
4.000 photos
3.000 email distribution lists
Self-Editing and cascading editors rights
system
163 views in design
Simple and advanced search options
Data synch process every night
Synch with BayerMail directory to ensure
data validity
Email distribution lists
Complete information profile
Green Pages – DNUG • July 20, 2015 • Slide 6
Where do we stand today?
Development time: 20 months until go-live
Further development ongoing constantly
Database available globally, rollout of self-editing feature done country and/or
organization wise, 80% done by end 2005
Green Pages – DNUG • July 20, 2015 • Slide 7
Marketing
Rollout plan
Intranet News
Print Banners
Photo Sessions
Giveaways (pens and
business card holders)
Coaching
Bodo Beetle Tip
Green Pages – DNUG • July 20, 2015 • Slide 8
Interaction and Knowledge Sharing
Bayer
Ernst & Young
Web Community
People Map
Market Research
IBM
on
Blue Pages
Employee Pages
Green Pages – DNUG • July 20, 2015 • Slide 9
People View
Online Business Card:
Green Pages – DNUG • July 20, 2015 • Slide 10
Team Views
Team List short:
Green Pages – DNUG • July 20, 2015 • Slide 11
Team List long:
Structural Views
Organizational Structure in web:
Green Pages – DNUG • July 20, 2015 • Slide 12
Organizational Structure in LN:
Green Pages Search Options
Green Pages People Search in Intranet website:
Advanced Search:
Green Pages – DNUG • July 20, 2015 • Slide 13
Green Pages List Compiler
Address or phone lists can be generated:
by department
by company
by country
by site
by team
All lists
can be printed
or exported
into
Excel format!
Green Pages – DNUG • July 20, 2015 • Slide 14
Lessons learned:
Technical Challenges
…technical
complexity!
…interfaces to
other systems!
… server
Infrastructure!
… complex
agent processes!
…created
from scratch!
…performance
issues!
…typical 32k or 64k
LN errors!
Green Pages – DNUG • July 20, 2015 • Slide 15
… evolving system
in live
environment!
Lessons learned:
Organizational Challenges
…budget
resources!
…keep it simple
and prioritize!
…different
responsibilities
and
political issues!
Green Pages – DNUG • July 20, 2015 • Slide 16
…people data is
sensitive
information!
… marketing
strategy!
… new requests
versus
unkept promises!
… clear
communication!
Future Outlook
Using Green Pages…
…you will quickly find in one source
the adequate contact person
and all his/her contact details
for any question you may have!
OBJECTIVE:
1.) Establish Green Pages as the first choice and most used people database!
2.) Ensure constant development of new business relevant features!
Green Pages – DNUG • July 20, 2015 • Slide 17
Thank you for your attention!
Green Pages – DNUG • July 20, 2015 • Slide 18