Transcript Document

Industrial Training Briefing
01: Job Application
FEGT EE
Content
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Introduction
Important Details of Industrial Training
Internship Attachment Placement Details
Job Application Preparation and Process
Deadline
Registration
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Introduction
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Main aims of industrial training:
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As part of the requirement for degree program
To learn to apply theoretical knowledge onto
practical problems and applications
To gain working experience
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Industrial Training Requirements
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Requirements to pre-register and register
for Industrial Training:
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Completed 60 credit hours
CGPA: >2.0
Not on probation (GPA: > 2.0)
If student’s CGPA or GPA < 2.0 after May
examinations, student is still allowed to go
for internship
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Special Conditions
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If student’s CGPA < 2.0 or under probation in
May trimester, student is allowed to pre-register
with the following conditions:
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Student must promise to fulfill the requirements at
the end of the May trimester, provided it is
mathematically possible to do so (Please consult
your academic advisor)
Inform the company of ‘under probation’ status
during interview and application
Student MUST withdraw if they fail to fulfill the
requirements after the May trimester
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Information Updating
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It is the student’s responsibility to keep
themselves updated on the information of the
industrial training
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No reasons will be entertained if student fails to take
notice of important announcements and penalized
2 main webpages
announcements:
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to
get
updates
and
*http://www.utar.edu.my/fegt/
Facebook – EE Dept
*Main
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Industrial Training Portal
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There is a portal to look at the list of possible
companies for internship
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Only students who have met the pre-requisites
can enter the portal
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https://indtrng.utar.edu.my/Default.aspx
Search ‘Electronics’ to find relevant companies
A list of possible companies can also be found
on the EE notice board
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Placement 1: Self Application
with Cover Letter and Resume
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Students may apply only TWO companies at once.
Students are required to accept the FIRST COMPANY
that accepts them and are required to withdraw the
application from the other company, providing a reason
and thanking them for their time*
Students are then required by the company to sign an
offer letter, upon which the placement is confirmed and
is strictly final
*DO NOT give mundane reasons such as ‘higher pay’ or ‘closer
to home’, etc. Explain that you have found another company
with a job scope closer to your expectations/interest, etc.
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Placement 2: Department Aided
Placement
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Students are required to send their resume and
cover letter (softcopy) to the Coordinator
Any request by students will be considered by
the Industrial Training committee
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Any decision by the committee is strictly FINAL
Any placement for industrial training, once
confirmed, is strictly FINAL
The department will NOT ENTERTAIN any
requests for changes
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Placement 3: MoU Partners
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There are 2 companies that are MoU partners of
UTAR:
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Infineon Technologies Sdn Bhd
National Instruments Sdn Bhd
Interested students can ONLY apply through the
Coordinator.
Students are NOT ALLOWED to approach the
company themselves
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The procedures are the same as “Placement 2” but
students MUST INFORM the Coordinator that they
want to apply to the companies stated above
Criteria:
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CPGA > 3.0
Important:
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Students CANNOT APPLY to any other company until a
reply has been received
Students CANNOT REJECT the offer
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Placement 4: Overseas Placement
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The procedures are the same as “Placement 1”
for any overseas company
For overseas University:
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The University MUST BE an MoU partner of UTAR
The procedures are the same as “Placement 3”
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Job Application: Methods
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Methods of application:
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Submit resume and cover letter to the relevant
person in charge of company of choice via snail mail
or email
Filling up online application form at company of
choice’s webpage
Telephone call to the relevant person in charge of
company of choice
*For online application and telephone calls, you may need
to attach or send the cover letter later on to the person in
charge
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Job Application: Preparations
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Students need to prepare their own resume / CV:
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Formats can be found online or at EE webpage
Students may be required to attend interviews:
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Explore the company webpage to obtain background
information regarding the company
Prepare some questions that you want to ask the
company about
Do some basic reading of your year 1 subjects
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For attachment overseas:
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Discuss with your academic advisor and inform the
Coordinator
Send in your resume (softcopy)
Further liasing will be required with Ms Furnny Ong from the
Division of Community & International Networking
(DCInterNet)
Prepare your passport, air tickets and travel documents
Students need to request the overseas company to apply for
their VISA
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Job Application: Choosing A
Company
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It is important that you obtain the following
information before choosing your company:
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Job scope or training plans (via email / interview /
advertisement)
Company background and business area
Location
Any special requirements
*Remember: You are going for industrial training for
working experience. DO NOT put salary as the main
criteria for choosing a company!!!
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Job Application: Email Writing
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Students need to be polite and formal when
writing their emails to the company:
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No short forms
Use the right format
Proper and formal language
No ‘instructing’ comments or sentences
Provide your contact for reply emails or calls
Always say thank you before ending the email
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Job Application: Interview and
Call Up
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For interviews:
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Be formal
Be punctual
Smile and be friendly
When in conversation for interview and call up:
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Be polite, but express yourself confidently and in the
right tone and answer the questions properly
Be honest with your answers, do not try to lie
Always say thank you at the end
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Job Application: After
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Once a company has replied and accepted you
for internship:
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Thank them
Ask them if you need to send them any other
documents, such as your cover letter / insurance
policy
Ask them the date and time that you need to visit
them to sign the offer letter
Request them to fill up the reply slip
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When the offer letter is ready:
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READ through the offer letter carefully BEFORE
you sign
Send the reply slip / PHOTOCOPY of signed offer
letter to the Coordinator
Once the letter is signed, the placement is confirmed
and is strictly final
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Once your placement is confirmed:
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Start doing more background study of the company
Check out the location for potential accommodation
and transport arrangement
Prepare yourself by restudying some of the subjects
relevant to the work done at the company
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Deadline
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The deadline to confirm your internship
placement is BEFORE 3 August 2014
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Registration
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Students are required to PRE-REGISTER for Industrial
Training during the course registration week in the May
trimester
For students who need the May trimester results to
fulfill the prerequisites, please fill up the ADD/DROP
form and submit to the Coordinator BEFORE your
May trimester exam week
*There will be a final briefing before the end of May
trimester for all students going for internship.
Attendance is COMPULSORY.
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Thank you for your time and
attention!
All the best in finding a company for
your industrial training placement!
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Note:
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Students absent from this briefing will NOT BE
ALLOWED to collect the cover letter
These students are required to attend a second
briefing during the start of the May trimester before
collecting the cover letter
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