Transcript October 31 – November 18 - New York State Comptroller

 Enterprise
Testing – ongoing – limited due to
cost center failures
 Full
Dress Rehearsal December 3, 2011
 Need
to test full volume files by November
21, 2011
Cost
SFS
Centers
Account Codes (object code)
Manage
Employee Data
 Review
Bulletin 1090
 Review
Control D Report – NHRP714
 Ensure
Cost Centers up-to-date

Determine if Position Pool is still required
 Map all Cost Centers that will be used
 Inactivate all Position Pools that are no
longer required
 Go
to - http://www.sfs.ny.gov
 Navigate to :




Entering a New Cost Center Profile
Cost Center Profile Inquiry
Updating a Cost Center Profile
Cost Center Profile Error Correction
 Add
Cost Center to SFS
Complete
by November 18, 2011
A
mechanism has been established to
inactivate pools
 Account Code 88999999 44444
 Assign
any positions in that pool to another
pool
 Update the Account Code on that pool to
8899999 4444
Complete
by November 18, 2011
 After
November 18, 2011 OSC will inactivate
any Position Pools with the Account Code
89999999 44444
There can be no Position
Pools containing Cost
Centers that are not
mapped in SFS after
November 18, 2011

 OSC
will create a default Account Code for
each BU
 That Account Code will have a short
description of OSCCHG
 Each
BU will have only one default Account
Code Created
 The default code will be mapped to one
single chart field string in SFS
 OSC
will compare Position Pools to Cost
Centers that are properly mapped in SFS
 OSC will change any Position Pool that are
not properly mapped in SFS to OSCCHG
 PayServ file will no longer fail when sent to
SFS
 PayServ testing in SFS can proceed
But
Agency charges may be incorrect
 Continue
to review NHRP714
 Position
Pools assigned to OSCCHG will
appear on the report
 Fix
all Position Pools that have the account
code of OSCCHG
 Review
Bulletin 1090
 Review
Control D Report NPAY 716
 Determine
if each account code meets
agency’s accounting needs
 Set
up new pools if required
 Prepare
to assign new Account Code after
conversion
 SFS
will be using the Expense Module to
process employee and travel expenses
 PayServ
will provide a weekly feed of
Employee Data
Agency Code (PayServ)
 CAS Cost Center Information
 Employee Name
 NYS Employee Id
 Payment Type (check or ACH)
 Bank Account Number # (balance)
 Check Address

 If
the Employee has a direct deposit with a
“Deposit Type” of Balance, the Payment Type
will be ACH.
 If
the Employee does not have direct deposit
or does not have a “Deposit Type” of
Balance, the Payment Type will be check.
 If
the Employee has a “Deposit Type” of
Balance, SFS will receive that employee’s
direct deposit account number as it appears
in PayServ
 If
the Employee has a “Deposit Type” of
Amount or Percent, the bank account
number for this deposit will not be sent to
SFS
 If
the Employee has more than one direct
deposit, the account information will be sent
only if one of the “Deposit Type” is Balance
 PayServ
will send the “check address” for all
employees.
 The “check address” is the address that
prints on the advice or the paycheck.
 The address that prints on the check is
determined by the radio button on Pay Check
Data.
 If the “check address” button is pressed, the
“check address” in personal data will be
printed.
 If the radio button is not pressed, the “mail
address” will be printed.
 Update
addresses and deposit information
within PayServ
 Payroll
officers cannot determine what SFS
will do with employees with multiple record