Transcript Document

• The Union is a registered charity, and as such
we are bound by Charity Law.
• As clubs within the Union, you too are bound by
the same law, and should see yourselves as
“mini-charities”.
• The money in your accounts is charitable money
and should be spent according to your primary
purpose to benefit all of your members equally.
• Can’t spend hundreds of pounds of club money on
champagne or pricey meals in swanky restaurants
o This would be like Cancer Research spending all their money
on Dominoes Pizzas
• Can’t spend a disproportionate amount of money on a
minority of people, i.e. no freebies for execs
o This would be like Cancer Research spending all of its money
providing support for just the Trustees’ families and no-one
else.
• Money spent on food and alcohol cannot be excessive
• Clubs can’t trade
o Your club funds are donations not revenue.
• Consequently, events can’t be run to make a
profit. You are simply running events to break
even at 65% attendance.
• Money fundraised for charity is processed
through the RAG account
o There is special dispensation for this in the Charities
Act, 2011.
• What is my club’s primary purpose?
• The stated aims and objectives of your club as
outlined in your constitution.
• Every club has their own constitution, and it can
be found on your club webpage.
• It’s so important that you keep it up to date!
You, as Exec, can play around – add things, change bits etc.
• Proposed changes need to first be approved by the Sports
Officer.
o This acts as a safeguard to ensure that Sports Club aren’t acting out of
line with the SU’s governing documents.
o This should be done by emailing [email protected] outlining the
proposed changes.
• THEN, the changes must be approved by a quorate AGM. (This
can be an email/online vote).
o Quorum levels are given in your constitution. Most quorum levels are
20% of membership, but these are going to be lowered for larger clubs
and societies soon.
o Once passed, upload your new Constitution to your club webpage.
• You are all legally responsible for your members
on events and socials.
• If there was an incident, you would be
responsible for the students involved in a Court
of Law.
• You therefore have a Duty of Care to all of your
members (and those that they come into
contact with).
• What does this all mean?
• You have to fill out a Risk Assessment for all of your
events, to demonstrate that you have thought about,
and minimised, the risks involved.
• If one of your members is outrageously drunk and can’t
get home, you have a responsibility to ensure that they
are looked after and that they make their way home
safely.
• Eeek –pretty daunting?
It is a whole lot of responsibility to hold!
But don’t worry, we’ll help you through it.
• Duty of Care training – compulsory for all execs; now online at
www.warwicksu.com/execresources/training/toolkit
• Event Planning Process is there to ensure that the risks of your
events have been considered. This helps to cover you if things go
wrong!
• First Aid Training – compulsory to have a qualified first aider on
trips and tours and large events. Sign up at
www.warwicksu.com/execresources/training
• Contact [email protected] if you’re worried,
or are organising a big/risky event.
• You are all covered by Warwick Sport Personal Liability
Insurance (paid for by the WS Membership fee)
What does this mean?
• If something fell from the ceiling during a session and
injured one of your members, then you as an Exec
member would not have to pay the legal costs
associated with that claim. Awesome!
• But, we are only insured for the activities that we know
about – hence the importance of Event Planning!
• There is absolutely no cover for personal accidents offcampus.
What does this mean?
• If one of your members broke their leg on tour, then
they are not covered by any of our insurance.
• You will need to make your members aware of this, and
they will need to purchase their own travel/accident
insurance for any trips and tours.
• In addition to all of this, you have a commitment to
ensuring equal opportunities to all your members.
• How do you do this?
o Equal Opps position on every exec
o Complete the online Equal Opps training at
www.warwicksu.com/execresources/training/toolkit
o Make sure your events are accessible to all kinds of
students
• Beyond that…
– Some Sports Ball Awards criteria are based on inclusion and
diversity, so even more important to go the extra mile with
this one!
• It can all be a bit overwhelming, but unfortunately
you all personally hold a lot of responsibility to look
after your members.
• We’re here to help and support you through it all, so
if you’re worried just drop us an email.
• [email protected]
• [email protected]
*End of session*
Note down any questions you may have now, and
we’ll have time to go through them during the
break or the Q&A at the end.
Employability in Rouge Bar
with Ian from Careers & Skills
How to Chair a Meeting in Copper Rooms 2
with Ant Scott, Societies Officer
Negotiating & Influencing in Chill Out space
with me
Enjoy the cupcakes!
Please be back in here ready to go
for 14:15 sharp afterwards, so we
don’t overrun 