Transcript Cheltenham Computer Training www.cctglobal.com

Microsoft Publisher 2000
Foundation
What is Publisher 2000?
• Publisher 2000 is a Desk-Top Publishing
application
• You can:
Create letterheads, cards, invitations
and more for your personal use
Create newsletters, business cards,
envelopes and brochures for
business use and much more
Getting Familiar With the Environment
Click on the Start button, select
Programs, and then select
Microsoft Publisher
Publications by Wizard
Publications by Design
Blank Publications
Existing Publications
Viewing the Publisher 2000 Window
Without a Catalog
Menus and Toolbars
Investigate the function of each of these icons
Get used to the drop down menus!
Rulers & Measurements
• Press Ctrl when dragging
the ruler to reset to Zero
on the page
• Click Tools menu and
Options to switch
between inches and
centimetres
Using the “Publisher Tutorials”
• Get detailed help on
common tasks!
Starting to use Publisher 2000
Learning About Wizards
• Click Next to
advance
through a
Wizard’s
questions
Using Zoom
• Remember F9
to Zoom in and
out to Actual size
• Use the View
Menu to select
other Zoom
factors
• Or use the Zoom
factor buttons
Hiding and Showing the Wizard
• The Hide Wizard/Show Wizard button is found at the
bottom left of the screen
• Use it to turn the Wizard on and off at will
Publications by Wizard
Changing the Design
• Use the Wizard to change
elements of your design
• Choose Reset Design if
you like the change that is
previewed on screen
Save and Save As
• Choose your destination
• Be careful with filenames
• Choose other options if you want
Publications by Design
•
Design sets ensure
consistency of
design throughout a
complete set of
business
documentation
Blank Publication
•
If you choose a
publication with
multiple pages
Publisher will
handle this for you
Opening a Publication From Disk
• Pick the network drive from the
drop-down box
Note
Previews will
only be shown
if Preview is
chosen when
the publication
is saved
Personal Information
• Publisher 2000 can store your
personal and business
information
• When it is stored you can use
the Personal Information
design element to quickly add
your details
Understanding Publisher Objects
Creating Publisher Objects
• Publisher uses graphic
objects
• Click and drag is a
necessary technique to
learn
• Objects have square
handles for
– identification
– resizing
Create a Text Frame
Using Undo and Redo
• Use the Edit Menu
• Use the buttons
• Press Ctrl + Z on the keyboard
to undo
• Press Ctrl + Y on the keyboard
to redo
Text Frame Text Entry
• Wavy Red underline
for spelling errors
• Object Formatting toolbar becomes available
when objects are created
Table Frame Tool
• The table frame tool creates a table similar
to those found in Word 97
• Choose the number of rows and columns
• Choose the Table Format and let Publisher
do the rest
Inserting a New Page
Deleting a Page
• Click Edit Menu and
choose Delete Page
• If your document
has left and right
hand pages you will
be asked to choose
between them
The WordArt Frame Tool
•
Click the
WordArt
Frame tool
•
Enter your text
into the
WordArt Text
Entry box
WordArt Formatting Toolbar
Style Selector
Font Type
Same height
letters
Bold
Font Size
Character
spacing
Stretch
Italic
Line tool
Shading
Alignment
Flip letters
Shadow
Rotation
The Picture Frame Tool
• Click the Picture Frame tool
• Drag to create the frame size
• Double click inside
the frame to select
the picture file
The ClipArt Gallery Tool
• Click the
ClipArt
Gallery tool
button to
create the
frame
• Select the
ClipArt from
any of the
categories
listed and
click Insert
Drawing Objects
• Click these buttons
to create lines,
rectangles, squares
and ellipses
• Press Shift to create
perfect lines,
squares and circles
• Custom Shapes
button
Changing the View
• Click the View Menu
• Choose Two Page Spread
Zoom
• Use the Zoom In and Zoom
Out buttons to select an area
within an object
• Use F9 to zoom up and down
from Actual size on a complete
object
• Use the Zoom Factor buttons
at the bottom for a generalised
zoom or to get back to Full
Page
• Or use the View Menu, Zoom
Page Navigation
Note:
The scroll bars only allow you to move up and
down on the one page
Background
• Backgrounds appear on every page of your
publication
• Ctrl + M switches between background and
foreground
• Or click the View Menu and choose Go to
Background/Go to Foreground
• Insert any ClipArt, Picture File or Image from
Scanner as a background
Picture Display
• Complicated or large pictures slow down
the on-screen display
• Choose to:
– Hide the picture
– Fast resize and zoom
Show Hide Characters
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•
•
As in Word you can show non-printing characters
Click the
button to show characters
This symbol is a paragraph mark
These are tab marks
This shows the end of a story
Boundaries and Guides
• Use Layout Guides to help
you arrange your page
• Click the Arrange Menu
and choose Layout Guides
Manipulating Objects
Cut, Copy and Paste Objects
• Cut and Paste is a way of moving
objects from one location to
another
• Copy and Paste is a way to
duplicate an object
• There are 3 ways to Cut, Copy and
Paste
– Use the Edit Menu
– Click the Right hand mouse button and use
the Short-cut menu
– Click and Drag the object (use Ctrl at the
same time to copy)
Changing Picture Frames
You can
frame
picture
wraps
•
Right click the mouse on
an object and choose
Change Frame, Change
Frame Properties
change the
around a
so that text
around it like this
Changing ClipArt
• If you’ve inserted the wrong picture don’t
worry - Change It!
• Right click on the picture to see the Shortcut menu
• Go back to the ClipArt Gallery and select
another
Re-sizing Objects
• Move the mouse over a handle
• Wait for the different Re-size mouse cursors
• Click and drag
• ClipArt and Pictures will resize in proportion
• Objects can distort - hold Shift to resize in ratio
Moving Objects
• Moving objects is the same as
Cut and Paste
• You can either use the Edit Menu
to Cut and Paste
• Or, you can Click and Drag the
object
Re-coloring Objects
• Right click on an object to choose either Change Object
(whatever the name of the object is )
• You can change 3 elements
– Line Style
Thickness,
color & style
– Fill Colour
Colors, effects,
gradients, and
patterns
– Shadow
The Crop Picture Tool
• Remove unwanted parts of a
•
picture by cropping
•
the parts you don’t want
• Right click a Picture or Object to see the Shortcut menu
• Choose Crop.. (either Picture or Object)
• Click and drag the crop cursor over the area you
want to crop
Adjusting Outline Nodes
• You can manipulate how
text wraps around objects
• Ensure the text is wrapping
first
• Click Edit Menu and then
Irregular Wrap
• Click and drag individual
nodes to move the text out
of the way
Manipulating Text
Text Flow
• To create a linked frame display the Link Toolbar
click Tools, Text Frame Connecting
• Click the Link button
• Pour the text into the next spare frame
• Text in the overflow area shows up
like this
and needs attention
Disconnecting Frames
• Use the Disconnect Text Frames button to
unlink the frames
and the text will flow
back into the
overflow area
Autofit Text
•
Right click the mouse on the frame with overflow text
•
Choose either Best Fit or Shrink Text on Overflow
Other Text Formatting Options
• All options found in Short-cut menu
– Right click on the text frame
– Click Change Text
• Drop Cap
• Align Text Vertically
• Line Spacing
– includes Scaling, Tracking and Kerning
Importing Text
• Import text that is already created in other applications
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Microsoft Word - versions 2.0, 6.0, 95 and 97
Microsoft Works - versions, 3.0 and 4.0
Windows 95 Word pad
Microsoft Write version 3.1 and 95
WordPerfect for DOS, or Windows 5.0, 5.1, 6.0, 7.0 and 8.0
Plan text format
Rich text format
• Click the Insert Menu and choose Text File
• Choose between Autoflow and Manual Control
Spell Check a Publication
• Select either a selected area the Entire Story or
All
• Start the Spell Checker by pressing F7
• or click Tools, Spelling, Spell Checker
• or right click the story and choose Proofing
Tools, Spelling
Layout Issues
Page Setup
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Click File Menu
Click Page Setup
On Special fold choose from
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Book Fold
Tent Card
Side Fold Card
Top Fold Card
On Special Size choose from
a variety of sizes including a
1.5m Banner
On Labels the majority of
Avery labels are listed
On Envelopes, two standard
sizes are listed together with a
Custom option
Layering Objects
•
Objects sit on top of each other in
the order in which they were
created
•
To change the order of the layers
click the object then click Arrange
Menu
Aligning Objects
• Select the objects you
wish to align (Shift)
• Right click the mouse
on the selected objects
• Choose Align Objects
and make a selection
from the choices
presented
Nudging Objects
• Used Nudge techniques to
move objects with precision
• Select the object you wish to
move
• Hold the Alt key and use the
Arrow keys on the keyboard
to nudge the object one pixel
at a time
Flipping and Rotating Objects
• Select an object
• Use the Rotate and Flip buttons to manipulate it
• Click the Custom
Rotate button for
other angles
Group and Ungroup Objects
• Select the objects you want to group (Shift)
• Click the Group button
• When objects are
grouped the
button changes
• Click the Ungroup
objects button to
separate them
Printing Your Work
Pack & Go for a Printing Service
• Click File, Pack & Go, and then Take to a
commercial printing service
Printing to an Installed Printer
• Ensure the printer is set
up correctly first
• Click File, Print Setup
• Then click File, Print
and choose your
options
Creating a Web
Converting a Publisher Document
to HTML
• Click File, Create Web
Site from Current
Publication
• The publication will
become a new HTML
document
• HTML means Hypertext Mark-up Language
Viewing the Web
• Click the Web Preview button
• Or click File, Web Site Preview
• Or press Ctrl + Shift + B on
the keyboard
• To launch Microsoft Internet
Explorer and view your Web
Web Properties
Hyperlinking
• Hyperlink text
or graphics to
other web
pages
Hot Spot Tool
• Click the Hot Spot tool button and drag
around the outside of your hotspot
• Then define where it links to
• You can link to
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a URL on the Internet
an Email address
another page in your Web
a file on your Hard Disk
Form Control Tool
• Your ISP must support Front Page Server Extensions
Command button
HTML Code Fragment
• Use the HTML
Code Fragment
button to write
JAVA applets
and HTML code
Mail Merge
Creating a Mail Merge Database
• Three step process
1 Create publication
2 Create database or open database
3
Merge the two together
Click Close when you
have finished and save the
Publisher Address List you
have created
Finishing the Mail Merge
• Click Mail Merge, Open Data Source
• Find the data source you have created
• Click Mail Merge, Insert Field to place fields in
your publication or click Ctrl + Shift + I
• Insert the fields you require in
the publication
• Click Mail Merge, Merge to
complete the operation
Editing a Publisher Address List
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Click Mail Merge, Edit Publisher Address List
Open the correct file (it will have a .mdb extension)
Make the necessary changes
Close it down once again
saving the changes
Opening Another Data Source
• Cancel the original merge first
• When you click to Open Data Source you can
select another file
• You can use a variety of
database types
Adding Sort Criteria
• For even more powerful results you can select a
sub set only of your database