Transcript Developing a Poster Session - UW

Developing a
Poster Session
for Research Day, Symposium, & Rotunda Presentations
Margy Ingram
Instructional Graphics Coordinator
Learning Technology Services
University of Wisconsin-Stout
105A Millennium Hall
[email protected]
Organize Information
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Create single sheet display
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All information positioned on single sheet
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Ease of set-up on site
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Professional appearance
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Need access to large format printer
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Laminating may be problematic
Easiest to create in Microsoft PowerPoint
Create the Poster
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Maximum size of layout:
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Horizontal: 46” x 42”
Vertical: 42” x 46”
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Minimum type size: 32 point
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Must include:
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UW-Stout Polytechnic Logo
Minimum size: 4”
 Position up to designer
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“University of Wisconsin-Stout” in title
Change Layout Size
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Go to Page Setup
(PP 207 select: Design tab > Page Setup group > Page Setup)
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Go to slides sized for: change to Custom
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Slides: Select Portrait
or Landscape
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Width (Landscape):
up to 46”
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Height (Landscape): up to 42” – our printer
limit
Determine Content
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Poster is a summary of your research
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Concentrate on presenting:
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Must be brief
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what is unique and exciting
results
use key words and phrases
avoid sentences or paragraphs
visualize with pictures, charts and graphs
“Chunk” information
Visualize Arrangement
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Use vertical columns so that participants
read down each column, moving from left
to right-not backtracking.
Title
“Chunks”
of information
Title
Title
Using Microsoft PowerPoint
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Go to Page Setup to change the layout size
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Choose View - turn on gridlines and ruler
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Begin to add information using text boxes
(Insert tab > text boxes)
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PowerPoint 2003 tutorials available at:
http://www.uwstout.edu/training/MSTutorials/pwrpnt.htm
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PowerPoint 2007 tutorials available at:
http://lynda.uwstout.edu/PowerPoint2007EssT/
Using Templates
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Select a template where the background does
not detract from your information
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Usually a light background with dark type
works best for poster session
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Do not use a light background with light type
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Be consistent in the use of the template, type
styles, and sizes
Choose a Theme (template)
Click
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Design tab > Themes group
Move cursor over icons, click on down
arrow to see more
Watch presentation change as you glide
over the icons
Select one of the themes shown or
browse for additional templates
Look at the design/layout of the theme
 Disregard color/font properties
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Entire presentation will change
Using Type
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Select a readable type style
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Gothic or Roman (fonts such as Arial &
Helvetica are Gothic; Times is Roman)
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Select medium or bold weight (seldom use
extra bold or heavy)
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Avoid Script or Old English type (never
use them as all CAPITIAL letters)
Determining Type Size
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Make lettering large enough to be read
at a distance
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Minimum size should be 32 point
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Titles should be slightly larger - use
capital letters only for titles
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Lower case letters are more easily read
Inserting Text Boxes
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Select text box icon then click on layout
(Insert tab > Text Group > text box)
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Type information into the box
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Adjust size, font, color etc.
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Click on text box, then click on
to make it a solid line
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Right click on border and
select “Set as Default Text Box”
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Each text box will have those attributes
the border
How Do I Fit It All On??
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Select the most important highlights or
unique information
Use key words and phrases
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Use bullets (remember that you can
customize them)
Be concise – no sentences
Leave “white space”
Most people will not read paragraphs
Quick Tips
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Format Tab does not appear until an active
area is selected on a slide.
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Drawing Tools tab appears over the Format
tab whenever a text box is active
Picture Tools tab appears over the Format
tab whenever an image is active
Sound Tools and Picture Tools tabs appear
whenever a sound file is added
Movie Tools and Picture Tools tabs appear
whenever a video file is added
Moving Objects/Text Boxes
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Click on the object/text box to be moved
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Click on the border of the box so that a solid
line appears
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Locate the 4 arrow keys in the lower right of
your keyboard.
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Move selected box up, down, right or left
using the arrow keys
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To make smaller moves, hold down ctrl key
while using the arrow keys
Align Objects or Text Boxes
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Hold down the shift key and click on each area
to be aligned
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Drawing Tools tab > Drawing group > Arrange
icon > Position Objects > Align (PP 2007)
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Choose alignment type and click
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Repeat for each group you wish to align
Modify Line Spacing
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Improve readability - visual separation
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Click on Line spacing button and select
“Line Spacing Options”
(Home tab > Paragraph group > top right of four buttons)
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Change the Spacing by
adjusting the Before, After
and Line Spacing numbers
Using Charts and Graphs
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Can visually show complex data in an easily
understood format
200
150
North
West
East
100
50
0
1st Qtr
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2nd Qtr
3rd Qtr
4th Qtr
Avoid tables - difficult to grasp in short time
Include Photographs
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Make photos
large enough to
be viewed at a
distance
Manipulating Images
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Crop unneeded areas
(select image: Picture Tools tab >
Size group > Crop icon)
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Compress images
(select image: Picture Tools tab >
Adjust group > Compress Pictures)
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Explore other options on
Picture Tool Tab
Transparent Color
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Use Set Transparent Color tool to make
backgrounds of images clear
(with image selected: Picture Tools tab > Adjust Group >
recolor > Set Transparent Color)
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With image selected, click on Set Transparent Color
icon then click on the image background
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Great for Logos and images that have a white or colored
background that interfere with current layout
Screen Capture – PC
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Select screen to copy and press prt sc
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while holding down:
alt on a desktop computer
 fn on a laptop computer
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Go to appropriate slide and click paste
(Home tab > Clipboard group > paste) or Ctrl + V
Screen Capture - Mac
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Select entire screen to copy and press 3
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while holding down the open apple and shift
Select a portion of the screen and press 4
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while holding down the open apple and shift
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Cross hairs will appear to allow you to select area
desired by clicking and dragging
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Image file will automatically be placed
on the desktop.
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Insert image into your slide
Finishing Touches
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Proof, Proof, Proof!
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Have a friend PROOF!
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Allow time for printing
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Stand at the end of your presentation to
answer questions
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Distribute your e-mail address to those who
would like an electronic copy of your results