Transcript How to Write a Proposal

February 6th, 2012
Student Organization Council
 In
order to request money for a project,
trip or event your organization must:
• Be in good standing with Student Activities.
This means all your forms are turned in and you
have registered your organization on Campus
Connect.
• Attend two CONSECUTIVE meetings. Attending
two meetings in a semester does not count.
Please have regular attendance!
 The
sky’s the limit. There are some things
that we cannot fund due to UW-System
Policies, but it doesn’t hurt to ask! The worst
that can happen is we say no.
 The most common things that we fund are:
• Lodging, Registrations and/or travel to conferences
or events.
• Reservations or catering fees for on-campus events.
• Equipment (uniforms) for Club Sports.

The complete list of things we can’t fund can be found under the UW-System Board of
Regents Financial Policy 50. If you are really that interested, you can find it here:
http://www.wisconsin.edu/fadmin/fppp/fppp50.htm
 In
short: we cannot fund things that are
academic (credit or grade producing),
scholarships or charitable donations.
 SOC
also will not fund activities that are
not inclusive of the entire campus
community.

SOC has placed some restrictions on how much of a
certain event we will pay for. When writing your
proposals, it reflects positively on your organization
when we see that you have taken the time to
familiarize yourself with, and follow these guidelines.
The SOC Handbook is available:
• In hard copies outside our office door in the Student
Involvement Center.
• On your USB drives, that you can get from Jessica if you don’t
already have one.
• On our campus connect site:
http://campusconnect.uwp.edu/organization/soc/documentlib
rary
 (It is the second document titled “Constitution/Bylaws” that was uploaded on
8/12/11)




What we actually require you to write is very minimal. We
simply want to know more about your event. Pretend you are
explaining it to a student that doesn’t go to Parkside. Details
are good.
We also want to know how this event will benefit your
organization and our campus.
Finally, tell us what YOU have done to help contribute to the
cost. If you have not made any effort to fundraise, you will be
less likely to receive money. Or, if you have worked very
hard at fundraising, but you plan to use that money for
another purpose, TELL US!
Writing a one-page cover letter is enough. Don’t stress out
over this part.
 This
is the meat and potatoes of your
proposal.
• Tell is exactly what the costs are associated with your
event, equipment, conference, etc.
• Break it down in to what your organization is able to
contribute, what other orgs are providing in cosponsorships, and what you are requesting from us.
See how much you have to pay on your own will
make us more sympathetic to helping out!!
• NOTE: If you fill out your proposal on campus connect, you still need to UPLOAD
a budget, preferably in Microsoft Excel.
 For
ANYTHING you request money for, we
need the documentation that shows us how
you made your cost estimate.
 This includes:
• Quotes for t-shirt of jersey prices
• Websites or registration sheets for off-campus
conferences or events
• Catering or facilities reservations
• Contracts for speakers
 If
you are asking for money for it, you need
to be able to show us where you got the
price from!
 This
mostly pertains to travel request, but
if you are taking a group of a trip,
requesting a bus, booking hotels, etc. you
will need to provide us with a list of
names and UW-P e-mail addresses of all
of the students attending.
 We do not give funding to organization
members that are not UW-P students.

If you are computer savvy, you can simply submit
your proposal on campus connect, but you have
to join our organization before you can submit
anything.
• If your supporting documents are not electronic copies,
simply put them in the SOC mailbox with a note telling us
which proposal it belongs to.

If you would like to submit a hard copy, there is a
yellowy-orange sheet outside our office door.
This does not substitute for a budget breakdown,
but you will be requires to fill in the costs and
obtain your president’s and advisor’s signatures.
• These can be submitted to the office during office hours,
or to our mailbox any other time.
 The
Budget and Review Committee
meetings every Monday. If order for us
to review your proposal, you will need to
submit it by midnight the WEDNESDAY
before.
 If your event has already happened by
time the BnRC meetings, we will not
consider your proposal.
 GOOD! We
love questions!
 You
can e-mail [email protected] and your
e-mail will be sent to Abby, Dana, Jessica
and Tony.
 You can stop by during any of the office
hours posted on our door.
 You can see Tony in Student Activities.
 Heck, you can just call my cell• (262) 909-2935