Transcript The Evolving Role of Faculty in Delta’s Registration

Banner and our Faculty –
Advising and Registration
“The Basics”
Banner and our Faculty –
Advising and Registration
“LoLA may not be the easiest lady
to live with, but she can help you
with your students.”
Banner and our Faculty –
Advising and Registration

As of Fall 2013, students at all Delta campuses
are self-registering in the same LoLA instance.

The link that says “Northeast Louisiana
Technical College” will remain there always, for
historical purposes, but for all student and
faculty functions that apply to Fall 2013 and
beyond, the “Louisiana Delta Community
College” link is the one to use.
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Banner and our Faculty –
Advising and Registration

Self-registration has continued to be the model.
Enrollment Services (Monroe) and Student
Services (all other campuses) has of course
been available to help with problems.

In addition to Advising functions, Faculty may
also need to offer guidance on how to login to
and navigate registration in LoLA.
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Banner and our Faculty –
Advising and Registration
Brief Aside into “Open” Registration Setup

Monroe Campus

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Each School will have one classroom for Advising and
one computer lab for Registration.
WE NEED FACULTY IN BOTH ROOMS, not only to
help with Registration questions, but also to
“re-advise” in the event that original advising choices
are all full
Faculty provide invaluable assistance in the
Registration room
Advising templates for first-time freshman will
hopefully be available the advising rooms.
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Banner and our Faculty –
Advising and Registration
Brief Aside into “Open” Registration Setup

All Other Campuses
Faculty will advise students as usual
 Students will register in computer labs
 Student Services will help as much as possible, but
please be aware that they will be very busy
admitting students and dealing with Financial Aid
issues, as well as solving registration problems
 Therefore, faculty assistance with students’
registering is extremely important if they can spare
any time.

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Banner and our Faculty –
Advising and Registration
Login Information for
Students and Faculty

Login procedure is the same for
students and faculty

Use the LoLA link on the Delta
homepage to access LoLA

Use the LoLA Lookup Utility
below the login box (see arrow)
to find your user name if you
don’t already know it.

Refer to the “User Name and
Password Guide” for instructions
on setting your own password.
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Banner and our Faculty –
Advising and Registration

Once students are logged
in, they will see the same
“Louisiana Delta
Community College” link
that we see.

There may be multiple
LCTCS institutions listed –
for students who previously
attended one of the former
NELTCs, that link will still
be there.

Another institution’s logo
may be at the top – again,
that’s OK as long as the
Delta link is there.
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Advising and Registration:
Student Registration

The students will then have a
link on the right-hand side of
their page that says “Add or
Drop Classes” (we do not have
this exact link).

Once the student clicks this
link, they will see either the
“Add Classes Worksheet” , or
a view like the graphic to our
right.

From here, they follow
Student>Registration>Add or
Drop Classes>Submit
Registration Term  which
leads to the “Add Classes
Worksheet”.
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Advising and Registration:
Student Registration
Choosing Classes

Once in the “Add Classes
Worksheet”, the student can
enter what is called the Banner
CRN (course reference number
– just like a “call number”) into
the worksheet if s/he knows the
CRN.

The other way the student can
choose classes is to use the
“Class Search” feature. This is
the more likely method the
student will use.
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Advising and Registration:
Student Registration
Choosing Classes

Once the student is in the Class Search, the only required field is
the Subject. The student must choose at least one subject in the
Subject box, but the student can choose multiples by holding down
the Control key and clicking as many subjects as s/he wants to see.

Entering a course number will restrict the search to a specific
course, but you can also leave it blank to see all courses for a given
subject, or even use a wild card search – i.e., ‘1%’ to show all 100level courses within a subject.
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You can search on all the criteria provided – instructor, time of day,
traditional vs. online delivery, etc.
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Registration Presentation – Example
In the following screen shot, we are searching for all A & P lectures and labs by choosing
“Biology” as the subject and ‘22%’ as the wild-card course number.
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Registration Presentation – Example/Result of Search
This screen shot only shows a subset of the results for the sake of brevity.
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Student Registration Points

All open sections show a checkbox on the far left. Clicking the box and
then hitting the “Register” button is all that’s required to register for a class.

Closed sections are denoted by a ‘C’.

Within the schedule, ‘R’ means Thursday and ‘TR’ means Tues-Thurs.

We will discuss errors – like PRE-REQUISITE errors – shortly.

Location is Building and Room Number – note that each campus has a
campus code and its buildings begin with this code. EX: ‘JA’ is Monroe’s
code – so the Louisiana Purchase Building is ‘JALPBG’. (See following slide)

Interesting note: Clicking on the CRN itself gives you detailed information
about the class, as well as a link to the course catalog entry. However,
clicking on the CHECKBOX is what registers you for the course.
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Campus Codes in Banner
Current
Campus
Campus Code
Monroe
JA
Lake Providence JB
Tallulah
JC
Bastrop
JD
West Monroe
JE
Farmerville
JF
Winnsboro
JG
Ruston
JH
Former
Campus Code
KA
KB
KC
KD
KE
Comments
Delta Ouachita
North Central
Northeast
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Advising and Registration:
Student Registration
Submitting Registration

Note that the very last checkbox is
checked, plus one BIOL 222, is
checked.

Clicking “Register” will then register the
student for the class. (see arrow for
“Register” buttton)

The “Add to Worksheet” feature adds
the CRN to the “Add Classes
Worksheet”. This is probably not the
most convenient method.

The Class Search button returns the
student to the Class search, without
preserving registration.
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Advising and Registration:
Student Registration

Note that the very last checkbox is
checked.

Clicking “Register” will then register
the student for the class. (see
arrow for “Register” buttton)

The “Add to Worksheet” feature
adds the CRN to the “Add Classes
Worksheet”. This is probably not
the most convenient method.

The Class Search button returns the
student to the Class search, without
preserving registration.
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Registration Presentation –
Example of Successful Registration
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Advising and Registration:
Student Registration
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In the previous slide, we see that the student is “Web
Registered” for Anatomy & Physiology II + lab.
A summary of the students credit hours to date is
provided underneath the class list.
To drop a class, go to the “Action” drop-down, select
“Web Drop” instead of “None”, and click “Submit
Changes”.
NOTE: A student cannot drop his/her last class.
The student must *Resign* for the term with
Enrollment Services (Monroe) or Student Services
(all other campuses)
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Registration Presentation –
Dropping a Course (just before the drop)
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Registration Presentation –
Dropping a Course (after the drop)

The THEA 190 class has
been dropped and no
longer appears.
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The credit hours summary
still appears.
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A better view of the
schedule appears under
Student > Registration >
Concise Student
Schedule.
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Registration Presentation – Concise Student Schedule
(shows date/time, location, and primary instructor of record)
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Advising and Registration:
Student Registration
Features for Faculty
In the previous slides, we have seen registration from the
students’ perspective, so that we can help students register
themselves.
 We will now view some features for Faculty to use to assist
with advising.
 NOTE: If you would like to be able to see registration on the
student side, including the Student Class Search – which is
much better than our option – please ask Enrollment Services
(Monroe) or Student Services (all other campuses) for access
to this feature.

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The CAMPUS-WIDE ID “Number”
“L Number” vs. “LD Number” and SSNs

A brief discussion of the difference between the Intranet Student
Identification Number, or “LD Number”, vs. the Banner SID Number, the “L
Number” , and the Social Security Number.

The “LD Number” is the 8-digit alphanumeric sequence that was generated
from the Intranet. The LD Number always begins with “LD” for Louisiana
Delta and contains the students’ initials inside the string. Every student at
Monroe, Tallulah, and Lake Providence from before Fall 2012 has an “LD
Number”.

Many Delta procedural forms still mention the “LD Number”; please ignore
any references to LD Numbers and use the new CAMPUS-WIDE ID Number,
otherwise known as the L Number.
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The CAMPUS-WIDE ID “Number” , part II
“L Number” vs. “LD Number” (cont’d)

The “L Number” is the unique 9-digit Banner ID, which in most
cases begins with an L. The “L Number” could sometimes be an “H
Number”, especially if the student attended one of the former
NELTCs before the migration to Banner. The “L Number” appears
on the upper-right hand side of most pages in LoLA. NOTE: it is the
L Number of the logged-in user – so you if you are advising – that
appears.

SSNs were used in SES, the legacy system for the satellite
campuses. Please note that SSNs cannot be used as campus-wide
identifiers due to FERPA regulations.
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The CAMPUS-WIDE ID “Number” , part III
Why is the L Number important to you?

The L Number (Banner ID) is the unique identifier for a student, and
therefore the easiest way to find a student in LoLA.
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There may be 250 “John Smiths” in the state-wide shared Banner
instance, so sometimes the L Number is the only way to find a
student.

Any Student ID card issued from Fall 2012 or beyond has the L
Number on it; please encourage your students to get new IDs if
they don’t already have one. The ID is mandatory and it will be a
benefit to the students as well.
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Advising and Registration:
Features for Faculty

The Faculty Services tab leads
faculty to their options. Today we
mention the Student Information
Menu (top-most arrow) and the
Class Schedule search.

The Class Schedule search works
in the essentially the same way as
the Class Search for students;
please review that section of this
presentation for assistance.

Other features, such as Grade
Submission, are discussed in other
training modules.
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Advising and Registration:
Features for Faculty
Student Information Menu

ID Selection

Academic Transcript (unofficial)
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View Test Scores
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View Holds

Concise Student Schedule

Other features to be discussed
in the future
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Advising and Registration:
Features for Faculty
Student Information Menu – ID Selection

ID Selection is used to find any student. The other links in the student will redirect
you to the ID Selection if you haven’t done so already. You can search on the
following fields:
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The “L Number” (not the LD Number) / NOTE that this field is CASE SENSITIVE
The partial first name
The partial last name
NOTE: There is no difference between Student and Advisee in our system
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If more than one student is returned, choose the one you need and click “Submit”.
You will be returned to the main menu. Once you have selected a student, you will
have access to all their information until you decide to choose another student.

Knowing the L Number is definitely the easiest way to search for a student. You
should always ask a student for his or her L Number to make your lives (and the
student’s) easier.
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Student Information Updates
Academic Transcript & View Test Scores

ACT/COMPASS scores and transfer credit – entered as quickly as
possible.

Transfer credit - for the most part credit hours and GPA statistics
are in the system, but in many cases the transfer courses
themselves are not yet entered.

For test score or transcript information, ask the students whose
information is not in Banner if they can log into their old institutions
and produce transcripts, or log into act.org for test scores. If they
can’t, send them to Enrollment Services to pick up copies for
advising.
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Stu Info Updates: Transfer Credit Display

If the course at the other institution has an *articulated* equivalent
at Delta, then only that equivalent appears on the transcript.
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For any other courses, since there is no specific equivalent
articulated at Delta, you have to look inside the Course Title to see
what the course was called at the transferring institution.
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Example: ENGL 1001 from ULM shows as ENGL 101 at Delta.
Example: VETR 1001 from Delgado show as “TRTC 1TXX” in the subject
line and VETR 1001-Intro to Vet Tech in the Course Title.
For subjects for which do not have equivalents (see Vet Tech
example above), TRNS is used for Academic courses and TRTC for
Technical coursework.

Engineering 201 from Tech would be TRNS 2TXX, but Math 3080 from
ULM would be MATH 3TXX
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Student Information Updates
Academic Transcript & View Test Scores
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Pre-requisites for Monroe campus – overrides will need to be performed by
deans/program directors or Enrollment Services in lieu of information being
entered into Banner.

Pre-requisites for all other campuses – not yet built for many campuses.
Until this is done, it will be up to faculty to ensure that students are not
registered for courses for which they have not met pre-reqs.

Credentials for Monroe, Tallulah and Lake Providence campuses awarded
before Fall 2012 will be in visible on the transcript within a few weeks. Fall
2012 and beyond are in the system.

Credentials for the former NELTCs are all in the system.
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Student Information Updates (II)
View Holds & Concise Student Schedule

View Holds – All Holds/Flags must be cleared by the appropriate
areas. In most cases, you can tell the department responsible by
the name of the hold. Some noteworthy exceptions:
Immunization Record Hold – Enrollment Services/Admissions
 Parking Fine – Bursar’s Office
 Title IV Hold W/T – Student Services/Financial Aid
 PLEASE NOTE THAT THERE ARE NO ADVISING HOLDS IN PLACE AT THIS TIME.


Concise Student Schedule – This feature is the same as the one
discussed previously among the Student features. The term for the
schedule in question must also be selected.
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ID Selection – Example
(The numbers represent the steps in order)
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Academic Transcript Query – Step 1
(NOTE: The default is “All Levels”)
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Academic Transcript Example
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View Holds - Example
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View Test Scores - Example
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Advising and Registration:
“DELTA” Banner vs. “NELTC” Banner
 MORE
IMPORTANT FACT:
 All credit from the former NELTCs will
appear as transfer credit on the Delta
transcript. The header will say “Louisiana
Delta Community College” but it will be in a
transfer credit section.
 Tallulah/Lake
Providence – you may see
“double-credits”; if so, please notify
Enrollment or Student Services, depending
on your campus
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More “DELTA” Banner vs. “NELTC” Banner

The Northeast Louisiana Technical College link will always be
present for reference. But current students registrations and
future activity are on Delta Banner.

Students who are not currently admitted or registered for Fall
2013 will *only* be visible in NELTC Banner. Those students
who are not continuing students must reapply for admission.

Transfer credit for former NELTC campuses, for the currently
enrolled population, will be more accurate in Delta Banner,
because only credits which applied to graduation were used
at the former NELTCs.

Please note that Board of Regents policy and Financial Aid
rules dictate that all transfer credit from all accredited
institutions be calculated into the GPA.
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Advising and Registration:
The Role of the Legacy Systems

The Delta Intranet

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While it is useful to Enrollment Services, and while it might
be useful for students who have not attended for the past
year, the Intranet is not a reliable source for data anymore.
It can be used for comparative purposes, since our Banner
data is still in transition with certain groups of students.
Degrees are visible only in the Intranet, but this will change
soon.
Any new developments involving the Intranet framework are
actually custom solutions with Banner data.
SES


Student Services may sometimes refer to SES, but in general
it is not longer used.
The nature of SES is such that it is not as useful for historical
purposes as is the Delta Intranet.
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Banner and our Faculty –
Advising and Registration

In closing, Enrollment Services thanks you for
your continued assistance, and appreciates your
patience as we make this difficult transition to a
merged system of record.

As always, more communication from Enrollment
Services about further updates is forthcoming.
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