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SAP Logistic
Chair or Production &
Operations Management
University of Vienna
Structures –
Master Data
Franz Birsel
All for One Vienna, Austria
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Agenda
 Organisation Units – Enterprise Structure
 Structure of Sales Organisation
 Structure of Purchasing Organisation
 Master Data
 Material Master
 Customer Master
 Vendor Master
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Client
 The client is the highest entity of a SAP-System
 The client is in commercial, organizational, and technical
terms, a self-contained unit in an R/3 System with separate
master records and its own set of tables.
General material data applicable to the entire company is
stored at client level.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
3
Company Code
 The company code is a self-balancing unit inside a client
 A client can include several company codes.
 A client can e.g. be a organisation within a company or a
subsidiary.
 Accounting data and valuation data will be stored on company
code level.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Plant
 A plant is an organisational unit to subdivide an enterprise
according to production, procurement, maintenance, and
materials planning aspects.
 A plant is a place where either materials are produced or
goods and services provided.
 To this data, which are storded on plant level, there are also
MRP-Data, Work Plans and und BOM‘s.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Storage Location
 Every storage location belongs to one plant.
 A storage location allowing the differentiation of material
stocks within a plant.
 Physical inventory takes place at storage location level.
 A storage area that can be defined for a warehouse in the
Warehouse Management (WM) system and can be subdivided
in:
 Storage Number
 Storage Type
 Storage Place
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Example of an
enterprise structure
 SAP AG
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
7
Purchasing Organisation
 The purchasing organisation is responsible for the provision of
materials and services.
 The purchasing organisation negotiates with the provider
purchasing conditions and is responsible for all purchasing
activities verhandelt
The following types of purchasing organisations are possible:
 There is only one single purchasing organisation
responsible for the whole enterprise .
 Each entry range has its own purchasing organisation.
 Each factory has its own purchasing organisation.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Enterprise structure of a
Purchasing Organisation
 SAP AG
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
9
Sales Organisation
 The sales organisation divides an enterprise in the demand of
the sales.
 The sales organisation is responsible for the sales of materials
and services.
 The sales organisation is divided in distribution channels and
divisions.
 Each sales organisation has its own entry range.
 One sales organisation can be attached to different factories.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Enterprise structure of a
Sales Organisation
 SAP AG
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
11
Organisation structure for the course
 Client:
100
 Entry range:
1000
 Factory :
0050
 Storages:
UFER  Finished products
UHAL  Unfinished goods
UROH  Raw material
 Purchasing organisation:
0050
 Sales organisation:
0050
 Distribution channel:
10
 Division:
00
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Master Data
 Material data
The material data contains all necessary information for
the administration of the materials.
 Customer- or Debitor data
Here all data are filed which are necessary for the
business relations to the customer.
 Vendor- or Creditor data
Here all data are filed which are necessary for the
business relations to the vendor.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Type of Material
Views in The Material Data
 Type of Material
Each material must be allocated to a type of material at creation.
The type of material defines certain characters of the material and
it has important control functions.
 Views
With the selection and creation of views the usage of the material
is defined.
The views are in direct connection to the organisational structures.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Transactions for The Material Data
 Create Material Data
 Transactionscode:
MM01
 Change Material Data
 Transactionscode:
MM02
 Display Material Data
 Transactionscode:
MM03
For the initiation of the material data we use the following rules :
Material number = ssss+nn+xxxxx
ssss
= Semester description
nn
= Number of the User
xxxxx
= free chosen text
e.g.: „ss0701testmat“
The Material number must have max. 18-digits.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Customer Data
 Create Customer Data
 Transactionscode:
XD01
 Change Customer Data
 Transactionscode:
XD02
 Display Customer Data
 Transactionscode:
XD03
For the work in the course we use the customer „UNI-DEB“ in the
examples.
Further customer data can be created as you want.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Vendor Data
 Create Vendor Data
 Transactionscode:
XK01
 Change Vendor Data
 Transactionscode:
XK02
 Display Vendor Data
 Transactionscode:
XK03
For the work in the course we use the customer „UNI-KRED“ in the
examples.
Further vendor data can be created as you want.
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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Questions
???
Chair of Production & Operations Management
University of Vienna
All for One Vienna, Austria
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