Transcript Texas A&M University System Powerpoint Template

Risk Management Guide for Student
Organizations
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Purpose of Training
• Provide an overview of risk management.
• Familiarize leaders of student
organizations with risk assessment and
management concepts and tools as
required by Education Code 51.9361
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What Will I Learn From The Training
• Ability to define risk management
• Use the risk matrix to identify and manage risk
• Identify risk in activities planned by an
organization
• Develop methods to manage risk in activities
planned by organization
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Risk Management Concepts and
Tools
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What is Risk Management?
• Risk Management is the process of considering
the potential and perceived risk involved in
student activities.
• It includes monitoring organization activities and
taking both corrective action and proactive steps
to minimize accidental injury and/or loss.
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High Risk Activities
•
•
•
•
•
•
•
Alcohol and Illegal Drugs
Hazing
Sexual Abuse and Harassment
Fire and Other Safety Issues
Travel
Behavior at Parties and Social Events
Others?
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Risk Types
• Physical
• Reputation
• Emotional
• Financial
• Facilities
(This is used with permission from Student Risk Management at Arizona State University)
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Risk Management Concepts
• Identify risky behavior and activities
• Assess the probability of adverse outcomes
• Identify and implement controls to eliminate or
reduce the risk
• Reassess the activity after the risks have been
managed
Georgia Institute of Technology, 2002
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Risk Management and Insurance
Matrix
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Sample University Outdoors
Sample University Outdoors is a fun, free event where children are
taught about wildlife, plants, and the outdoors.
Events include safety in archery and shooting, plant identification, arts
and crafts, fish printing, ducks unlimited, mystery boxes, fire trucks,
Smokey the Bear, birds of prey display, state park information,
casting lessons, and many more booths.
Gates open at 9 am and close at 3pm. Children and parents are free to
come any time during these hours. A free hotdog lunch is provided,
along with drinks and chips.
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Step One:
List all risk concerns for Sample
University Outdoors
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NAME OF EVENT:
Outdoor Event
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1. BB Gun Shooting
1.
1.
1.
1.
2. Climbing Wall
2.
2.
2.
2.
3. Archery
3.
3.
3.
3.
4. ATV’s
4.
4.
4.
4.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TSU PD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative publicity
for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
PROBABILITY
Probability
Seriousness
I
II
III
IV
A
B
C
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
of this form does not imply approval or authorization of your event by Tarleton State University. For more information on event planning, contact Student Activities in the Thompson Student Center.
Step Two:
Identify risk associated with each
activity
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Step Two Identification of Risk
•
•
•
•
•
Driving
– ATV’s
– Other Vehicles
Events
– BB Gun Shooting
– Climbing Wall
– Archery
Physical Risks
– Insect Bites
– Slips, Trips, Falls
– Animal Concerns
Financial
– Liability
– Insurance
Reputation
– What If ???
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NAME OF EVENT:
Outdoor Event
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1. BB Gun Shooting
1. Accident Injury
1.
1.
1.
2. Climbing Wall
2. Accident Injury
2.
2.
2.
3. Archery
3. Accident Injury
3.
3.
3.
4. ATV’s
4. Accident Injury
4.
4.
4.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TSU PD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative publicity
for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
PROBABILITY
Probability
Seriousness
I
II
III
IV
A
B
C
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
of this form does not imply approval or authorization of your event by Tarleton State University. For more information on event planning, contact Student Activities in the Thompson Student Center.
Step Three:
Use the matrix to determine the level of risk
before applying any risk management
strategies
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NAME OF EVENT:
Outdoor Event
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1. BB Gun Shooting
1. Accident Injury
1. II
1.
1.
2. Climbing Wall
2. Accident Injury
2. II
2.
2.
3. Archery
3. Accident Injury
3. II
3.
3.
4. ATV’s
4. Accident Injury
4. II
4.
4.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TSU PD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative
publicity for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
PROBABILITY
Probability
Seriousness
I
II
III
IV
A
B
C
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
of this form does not imply approval or authorization of your event by Tarleton State University. For more information on event planning, contact Student Activities in the Thompson Student Center.
NAME OF EVENT:
Outdoor Event
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1. BB Gun Shooting
1. Accident Injury
1. II
1. B
1.
2. Climbing Wall
2. Accident Injury
2. II
2. B
2.
3. Archery
3. Accident Injury
3. II
3. B
3.
4. ATV’s
4. Accident Injury
4. II
4. B
4.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TSU PD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative
publicity for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
PROBABILITY
Probability
Seriousness
I
II
III
IV
A
B
C
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
of this form does not imply approval or authorization of your event by Tarleton State University. For more information on event planning, contact Student Activities in the Thompson Student Center.
Step Four:
Brainstorm Methods to Manage
Risk
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Find strategies you can apply to reduce the severity of the
risk and probability that something will go wrong
• Procure Summer Camp insurance for participants providing
coverage that included accident, medical and general liability.
• Provide medical station to treat minor issues such as insect bites,
sun exposure, sprains, etc.
• Request ATV’s to be provided by vendor in lieu of utilizing personal
vehicles.
•
• Procure Inland Marine insurance on ATV’s in the event a unit is
damaged during use.
• Monitor food preparation process for potential food safety concerns.
•
• Implement registration process to monitor participants.
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NAME OF EVENT:
Outdoor Event
LIST SPECIAL
ACTIVITIES
ASSOCIATED RISKS*
SERIOUSNESS
PROBABILITY METHOD TO MANAGE RISKS**
1. BB Gun Shooting
1. Accident Injury
1. II
1. B
2. Climbing Wall
2. Accident Injury
2. II
2. B
3. Archery
3. Accident Injury
3. II
3. B
4. ATV’s
4. Accident Injury
4. II
4. B
1. Proper one on one
Instruction/Supervision
2. One on one Instruction/Participation
Vendor certified supervision
3. One on One Instruction/Supervision
4. Restricting use to Advisor/Organization
not participants. Provide orientation for
use limitations and routes. Use vendor
ATV’s instead of personal units.
* Possible risks include: medical emergencies, food poisoning/allergic reactions, damage to University reputation, damage to University property and/or facilities, accidents, injury, and/or death.
**Methods to manage risks may include: purchasing special event liability insurance, arranging for security through TSU PD, traveling with an advisor, rotating drivers, etc.
SERIOUSNESS OF RISK
I – May result in death.
II – May cause severe injury, major property damage,
significant financial loss, and/or result in negative
publicity for the organization and/or institution.
III – May cause minor injury, illness, property damage,
financial loss, and/or could result in negative publicity for the
organization and/or institution.
PROBABILITY
Probability
Seriousness
I
II
III
IV
A
B
C
D
A – Likely to occur immediately or in a short
period of time, expected to occur frequently.
B – Probably will come in time
C – May occur in time.
D – Unlikely to occur.
IV – Hazard presents a minimal threat to safety, health, and
well-being of participants.
If any special activity score is within the red or yellow the Office of Student Activities must review. The Risk Management & Insurance Matrix must be filed when an Activity Proposal is require.
The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and
should only serve as a starting point for your discussion on risk management. It is not designed to take the place of a careful review of applicable rules, policies, and laws, or discussion with your advisor. Completion
of this form does not imply approval or authorization of your event by Tarleton State University. For more information on event planning, contact Student Activities in the Thompson Student Center.
Step Five:
Determine if you have reached an
acceptable level of risk by
applying risk management
strategies
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Step Five
• Consider modifying or eliminating activities that
have unreasonable risk associated with them.
• Remember to consider how the activities relate
to the mission and purpose or your organization.
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Additional Resources
• The Risk Management & Insurance Matrix is
available on the Texas A&M University System
website at
http://www.tamus.edu/assets/files/safety/pdf/Sys
temRiskAssessmentMatrix.pdf
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Alcohol, Illegal Drugs
and Penalties
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Alcohol, Illegal Drugs and Penalties
Public intoxication - Occurs when a person appears in public while intoxicated to
the degree that the person may endanger himself/herself or others due to the
impairment of mental or physical faculties.
The officer is not required to give you a breath test or a field sobriety test to show
that you are intoxicated.
Generally you get to sober up in jail, unless there is a responsible sober adult that
is willing to accept responsibility for you and the officer deems it not necessary for
a trip to jail.
Minor in Possession - A
person who is a minor
(under 21 years of age) who
is found to be in possession
on an alcoholic beverage of
any kind is in violation.
Minor in Consumption - Minor in
consumption is just that! Just taking a
sip of one beer violates the law. The only
exception to this is if your parent or
spouse is with you and giving you the
alcohol to consume.
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Alcohol, Illegal Drugs and Penalties
• Purchase / Furnish Alcohol to a Minor
• Fines:
– Up to $4,000.00
– and Up to 1 yr. in Jail
•
Furnishing alcohol to a minor or providing a place for a minor to consume
alcohol is a serious Class A misdemeanor and is under the jurisdiction of
the County Court. A Class A misdemeanor is one step below a felony.
– Remember if you are having a party at your house
– or apartment, you are responsible. If one minor is
– found drinking at your party you are in violation.
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Alcohol, Illegal Drugs and Penalties
Driving While Intoxicated
•
A person is Driving While Intoxicated when having a blood alcohol concentration of 0.08 or
more while operating a motor vehicle.
•
•
The 1st offense is a Class B misdemeanor
Fines:Confinement in jail for up to 180 days, a fine up to $2,000 and driver’s license
suspension 90 days to 1 year
•
•
The 2nd offense is a Class A misdemeanor
Fines:Confinement in jail a minimum of 30 days & up to one year, a fine not to
exceed $4,000 and driver’s license suspension 180 days to 2 years
•
•
The 3rd offense is a third degree felony
Fines: 2 to 10 years in prison, a fine not to exceed $10,000, an driver’s license
suspension 180 days to 2 years
•
(Fines do not include court cost and lawyer fees)
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Alcohol, Illegal Drugs and Penalties
Possession of Drugs
The possession of a usable
quantity of Marijuana (2 oz. or
less) is an offense under state
law.
Heroin, Cocaine, Methamphetamine, Methadone,
Psilocin (Mushrooms), Mescaline, and The Opiates
This offense is a Class B
Misdemeanor
Possession of these major drugs carries varied
punishments and even the possession of only a single
usable amount still carries a State Jail Felony
punishment.
Fine: Confinement in jail for
up to 180 days
and a fine up to $2,000
Dangerous Drugs such as the above are those types of
drugs that have no medicinal value.
Fines: Up to two years in jail
and a fine of up to $10,000
Punishments for possession over a usable
amount can be as high as:
15-99 years or life and up to $250,000 fine
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Alcohol, Illegal Drugs and Penalties
Methods of Control
• Check IDs at the door and use a unique way of
identifying those over the legal drinking age, such as
with bracelets.
• Hire professional security to work the door and check
IDs.
• Serve non-alcoholic beverages and food.
• Set a starting time and ending time for the party and
stick with them, limit party to four hours.
• Do not permit drinking games
• Maintain control of all alcoholic beverages present.
• Do not allow bottles.
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Alcohol, Illegal Drugs and Penalties
What Should You Do?
• Know the Law
• Minor in possession
– Stop the drinking
– Take the appropriate action to deal with the minor in a safe manner
• Illegal drugs
– Notify authorities for removal of the individual
– Ensure the person who is under the influence is properly cared for
• Impaired Attendee
– Do not allow the person to drive
– Seek medical assistance as needed
– Do not leave the person alone
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Sample University
Alcohol, Illegal Drugs and Penalties Scenario
(Insert a scenario)
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Hazing
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Hazing
“Hazing” is defined as any intentional or reckless
act occurring on or off the campus of an
educational institution, by one person alone or
acting with others, directed against a student
that endangers the mental or physical health or
safety of that student for the purpose of
pledging, being initiated into, affiliating with,
holding office in, or maintaining membership in
any organization whose members are students
at an educational institution.
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Hazing
Hazing Does Not
•
•
•
•
Help you to assimilate better into the group/organization
Help you build inner strength
Take into account the psychological state of an individual
Have boundaries or follow safe-guards that govern
actions, or activities
• Have to be illegal, and/or involve ingesting something
• Represent the only creative alternative bond activity
36
Hazing
Hazing Does
• Create a cycle of abusive behavior
• Create a false sense of power and control
• Display an absence of constraints or boundaries
• Humiliates, degrades, and embarrasses
37
Hazing
Prevent Hazing
• Recognition of hazing
• Follow the Student Handbook, Charter and/or
National Policy
• Stand-up for what is right – even if it is against
“traditions”
• Secret = Hazing
• Groupthink
38
Hazing
Scenario
(Insert your scenario here)
39
Sexual Abuse &
Sexual Harassment
40
Sexual Abuse-Sexual Harassment
• Sexual Harassment is “unwelcome conduct of a sexual
nature…[and]…can include unwelcome sexual advances, request
for sexual favors, and other verbal, nonverbal, or physical conduct of
a sexual nature. Federal law prohibits sexual harassment of college
students whether the harasser is an employee or another student.
• Sexual Abuse – includes a wide range of unwanted sexual
behaviors, including: sexual assault/murder, aggravated sexual
assault, sexual assault, which can be forced contact or coercive in
nature, indecent exposure, obscene phone calls, sexual
harassment, voyeurism, grinding, peeping, etc. HB 2639 utilizes the
term sexual abuse in an effort to encompass all of the above
behaviors. However, for this risk management training sexual
assault will be discussed more.
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Sexual Abuse-Sexual Harassment
• 20 to 25 percent of college women are sexually assaulted during
their college career (The American Association of University
Women, 2004)
• In 2003, one in every 10 sexual assault victims were male (US Dept
of Justice, 2003)
• In 2005, about seven in ten female rape or sexual assault victims
stated the offender was an intimate, other relative, a friend or an
acquaintance (Nat’l Crime Victimization Survey),
• Alcohol continues to be the number one drug used to facilitate a
sexual assault (US Dept of Justice)
42
Sexual Abuse-Sexual Harassment
Members of the university community, guests and visitors have the right
to be free from sexual violence, abuse, and harassment. In order for
individuals to engage in sexual activity of any type with other, there
must be clear, knowing and voluntary consent prior to and during
sexual activity.
• Consent is defined as positive, unambiguous, and voluntary
agreement to engage in specific sexual activity throughout a sexual
encounter. Consent cannot be inferred from the absence of a "no." A
clear "yes," verbal or otherwise, is necessary. Consent to some
sexual acts does not imply consent to others, nor does past consent
to a given act imply present or future consent. Consent must be
ongoing throughout a sexual encounter and can be revoked at any
time.
43
Sexual Abuse-Sexual Harassment
• Consent cannot be obtained from someone who is
asleep or is otherwise mentally or physically
incapacitated, whether due to alcohol, drugs, or some
other condition.
• A person is mentally or physically incapacitated when
that person lacks the ability to make or act on considered
decisions to engage in sexual activity. Engaging in
sexual activity with a person whom you know -- or
reasonably should know -- to be incapacitated constitutes
sexual misconduct.
44
Sexual Abuse-Sexual Harassment
How to Reduce the Risk of Sexual Assault
•
•
•
•
•
•
•
•
•
Educate Yourself
Look out for your friends
Stay in Groups
Never be alone with someone you don’t know
Never leave your beverage unattended
Decide what your limits are and communicate them clearly
Learn to be assertive
Do not assume anything
TRUST YOUR INSTINCTS
45
Sexual Abuse-Sexual Harassment
If you have been Sexually Assaulted
•
•
•
•
•
Find a safe environment
Preserve evidence of the attack
Report the attack as soon as possible
Seek medical attention
Find out about your resources
46
Sexual Abuse-Sexual Harassment
Helping Victims
•
•
•
•
Let victims make decisions
Listen with patience
Active Listening
Provide victims with information and referrals
47
Sexual Abuse-Harassment
Scenario
(insert your scenario here)
48
Fire and Life Safety
49
Fire and Life Safety
• Events may have inherent physical risks that
require contingency plans including:
– Fire Safety
– Inclement Weather
– Camus Emergency
50
Fire and Life Safety
• General Fire/Life Safety Guidelines
• Organizations should have Emergency contact numbers for
Fire, Police, & Ambulance posted near common phones.
• Prior to any event plan & provide for all facilities used for
event:
• Evacuation routes
• Shelter
• Must know specific location description to direct emergency
services.
• The possession of firearms or explosive devices of any kind is
forbidden.
51
Fire and Life Safety
• General Fire/Life Safety Guidelines
• Be sure to call authorities to notify them of the emergency.
• Most locations have 9-1-1 service
• Verify emergency contact number before event
• First priority is to ensure safety of attendees
• Have some method of accounting for attendees location
• Initiate appropriate actions in response to the emergency
52
Fire and Life Safety
Fire Safety
• Fire – evacuate building; Do not allow anyone to re-enter a building
until cleared by the proper authority
•
•
•
•
•
•
•
•
There are several common causes of accidental college fires:
Careless smoking
Unattended candles, incense, perfume burners
Cooking
Overloaded extension cords and power outlets
Leaves and debris located near buildings
Unattended cooking grills
Improper use of surge protectors
53
Fire and Life Safety
Life Safety Tips
• Report to administration, landlord, etc. defective or inoperable fire protection
equipment.
• Do not tamper with fire protection equipment.
• Know your evacuation routes in apartments, houses, hotels, conference
centers, etc.
• Keep egress hallways and exits clear of obstructions.
– If you observe a fire:
• Activate the fire alarm system to notify building occupants of the emergency
• Notify the University Police or the Stephenville Fire Department of the fire
• Evacuate the building
• Remain outside until notified by the fire department the building is safe to
re-enter
54
Fire and Life Safety
• Inclement Weather
•
•
•
•
•
•
•
•
•
•
If City Tornado Siren sounds travel to the interior of the structure. An interior
restroom provides better protection for most buildings.
Place Sample University website link here
Know the “Areas of Refuge” in each building on-campus.
Place Sample University website link here
Review Sample University Inclement Weather Policy
Place Sample University website link here
Know about Sample University Lightning Detection System
Place Sample University website link here
Emergency Notification Text System
Place Sample University website link here
55
Fire and Life Safety
Campus Emergency
Review and know the following procedures if any of the following occur:
Terrorist/Shooter – follow directions of emergency personnel through
your campus emergency notification system .
•
Bomb Threat – review guidance contained in the University Emergency
Guide.
Place Sample University website link here
•
Injury Accident – know basic First Aid protocol
Place Sample University website link here
56
Fire and Life Safety Scenario
(insert your scenario here)
57
Travel
58
Travel
General Requirements
• Sample University Student Travel Rule (Place
reference here)
• Must be at least 18 years of age
• Prefer rental vehicles be used if possible
• Must have personal automobile insurance and
registration as required by state law if personal
vehicle to be used
59
Travel
Things to Think About
• Consider alternative methods of transportation
• Anticipate or prepare for emergency expenses associated with travel
• Transportation in open beds of trucks should be avoided
• Arrangements for transporting impaired individuals
• Plan to take a 15 minute break for every two hours of driving
60
Travel
More Things to Think About
• When assigning someone to perform a task involving
driving, consider their physical and mental state
• Length of trip and number of available driver
• Does your location provide easy ingress and egress
– Emergency vehicle access
– Stranding during bad weather
61
Travel Scenario
(Enter your scenario here)
62
Behavior at Parties and
Social Events
63
Behavior at Parties
Can Our Organization Be Held Responsible for
an Individual’s Behavior?
• YES!
• It can depend on number of members attending
BUT most importantly…
• You assume responsibility if the activity is
related to the organization
64
Behavior at Parties
Organizations may be held responsible
when…
• acts of individual members are directly related to the student
organization's activities
• member is violating local, state, or federal law or University
regulations and other members present fail to discourage such
activity
• Remember … in addition to the group being held responsible,
members, officers, and even advisors may be held individually
responsible for an individual members actions.
65
Behavior at Parties
Prevent Potential Problems
• Communicate organizational and University expectations to
members BEFORE there’s a problems
• Know the law
• Use good judgment when…
– Choosing to attend the party/event
– Posing for pictures which could be posted to social networking sites
– Staying at the party/event if you detect illegal/risky behavior
66
Behavior and Parties Scenario
(Enter your scenario here)
67
Individuals With Disabilities
• Under state and federal law and A&M System policy, no
individual will be excluded from participation in, or be
denied the benefit of, or be subjected to discrimination,
based on disability under any system program or activity.
• This includes extracurricular programs such as student
organizations and club sports and activities. This may
mean making reasonable modifications and providing
aids and services that are necessary to ensure that
qualified individuals with disabilities have an equal
opportunity to participate, unless to do so would
fundamentally alter the program.
68
Individuals With Disabilities
• A person with a disability is one who (1) has a physical
or mental impairment that substantially limits one or
more major life activities; (2) has a record of such an
impairment; or (3) is regarded as having such an
impairment. A&M System programs and activities will
not operate on the basis of generalizations,
assumptions, prejudices, or stereotypes about disability
generally, or specific disabilities in particular.
• If you have any questions or concerns about making
accommodations for individuals with disabilities, contact
your Section 504/ADA Coordinator.
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Risk Management Training
Next Steps
Within 45 days following completion training, the officers or advisors receiving
the training must:
•
Report the program content at a meeting of the full membership of the
recognized student organization
•
Submit to the Office of Student Activities a signed statement saying the
report was made
•
Submit to the Office of Student Activities a copy of the meeting agenda or a
flyer detailing the topics covered at the meeting
•
Adopt a risk management policy for the organization
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Attendance and Documentation
Requirements
• Must Take Attendance at the Presentation
• Must impose reasonable sanctions on a person
who is required to attend and fails to attend
• Must maintain for three years record of
attendance and notice provided under
Subsection (h)
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Questions?
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