Transcript Syn Slides
Milan Gross
Principal
Synergy Corporate Technologies
www.synergyonline.com/sg
Project 1: SharePoint 2007
Intranet Portal
Project 2: SharePoint 2007
Extranet Site
Project 3: SharePoint 2007
Internet Portal
Municipal Government
Multiple Departments
◦
◦
◦
◦
◦
◦
◦
City Attorney
Community Development
Police
Fire
Recreation & Parks
Public Works
Transit & Parking
Heavy Investment in MS Technologies
Needs New Intranet / Extranet
Existing Intranet
◦
◦
◦
◦
◦
Traditional web technologies
Difficult to customize and add information
Difficult to find information
Limited collaboration tools
Expensive to update
Legacy applications
1200 users
Need to train wide range of departments
Content management tool
Search tool
Collaboration Tools
Personalization
Need to accommodate existing legacy
applications
Extranet Capability
Potential platform for Internet Site
Integrate with AD and Exchange
Microsoft Office SharePoint Server 2007
Meets most requirements out-of-the-box
W3C Accessibility and Section 508 compliant
Cross-browser support
Extensible .NET Development Platform
Phase
Phase
Phase
Phase
1
2
3
4
–
–
–
–
Discovery and Planning
Production Pilot Implementation
Staged Production Rollout
Cleanup
Finalizing scope definition
Branding design and approval
Implement branding
Environment build / testing
Build Framework Elements
Implement security
QA configuration/build
Training
Taxonomy build out
Content Load
Testing, and Acceptance
Go Live - Full Roll Out
Clean Up
Governance
November
December
January
February
Mar
Interviews with each of the City’s
departments
Focus on business objectives
Identify productivity bottlenecks
Determine requirements with highest ROI
Based on interviews, the site’s initial
taxonomy was defined:
◦ A main Intranet portal site collection
◦ Publishing sites for each major area
City Wide
Extranet
Department
◦ Quick Links
◦ MySites
Portal
Site
Department
Program
Project
Designed a custom master page for the site’s
common headers and menus
Defined page layouts that would provide the
basic organization of content on the different
site pages
SharePoint’s out-of-box content editing and
approval processes were implemented to
publish content to the Intranet
Single Content Source
Used Crawl Rules to exclude sensitive or
erroneous content
BA Insight’s Longitude Search for SharePoint
implemented to enhance the out-of-box
search capability
◦
◦
◦
◦
Page ranking
AND / OR Search Options
Enhanced filtering
Page previews
Document Management
◦ Implemented out-of-box
◦ Configured information management policies and
workflows
Collaboration
◦ Team Sites
◦ Discussion Boards
Custom web parts to integrate external
applications
A new site was provisioned to create a
different look and feel for Extranet users
Used Alternate Access mapping and
SharePoint security to limit Extranet users to
read-only access
Non-City personnel were given Active
Directory accounts and placed in a separate
OU
High Availability Farm
WFE
Servers
Index
Server
◦ 2 Web Front End Servers
◦ 1 Index Server
◦ 2 Clustered SQL Servers
Clustered SQL
Server
Synergy provided training for:
◦ Site Managers
◦ Content Managers
◦ Office Integration
Training based on implementation
Goal to train users on business practices
An operating manual for managing the
Intranet and Extranet
◦
◦
◦
◦
◦
◦
◦
How content should be organized
How security should be maintained
Style guidelines (colors, font, etc.)
Dimensions for design elements
Workflow procedures
Usage policies
Practice guidelines
It is difficult, but critical, to collect input from
all stakeholders in a SharePoint
implementation
If you expect people to use SharePoint, you
have to train them to use it
There are a number of powerful SharePoint
tools available from third parties
Building engagement with users is key