Transcript www.madison.kyschools.us

Student Data Review and Reporting (SDRR) Application
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2012 Spring Rosters
2012 Data Review
 ACCESS – (EL)
 ACT – Grade 11
 K-PREP – Grades (3-12)
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 All enrolled students,
including
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Alternate Assessment
Foreign Exchange
All Grade 3
Grades 9 & 12
Training opportunities for
SDRR Rosters and Data
Reviews will be announced
in DAC Monday E-mail.
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EXPLORE
PLAN
ACT
K-PREP End-of-Course
(QualityCore)
 K-PREP (3-12)
 College/Career Ready Data
(Grade 12)
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COMPASS
ACT National Test Days
KYOTE
WorkKeys
KOSSA
TEDS
ASVAB
Industry
Certificate
2
Opening Date
Closing Date
Additional
ACCESS
Grades 1-12
January 5
March 1
IC extract
November 2011
ACT
Grade 11
March 7
March 30
IC extract
December 2011
K-PREP
Grades 3-12
April
June
Multiple IC
extracts beginning
in March
SDRR Manuals available for
each assessment by the
opening date.
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Assessment
Date Open
Date Closed
Additional
EXPLORE
February 20
March 2
PLAN
February 20
March 2
ACT
TBA
TBA
More details
EOC
TBA
TBA
will be
K-PREP
TBA
TBA
available
College/Career
Ready Data
TBA
TBA
later this year
Due to Standard Settings and the new
accountability system, Data Review details will
be forthcoming in the summer.
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Test Name
EXPLORE
PLAN
Grade(s) 100 Days as of …
8
Spring 2011 Grade 7
10
Spring 2011 Grade 9
ACT
K-PREP
11
3-12
Spring 2012 K-PREP Window
Spring 2012 K-PREP Window
END-OF-COURSE
Algebra II
Biology
9-12
Spring 2012 K-PREP Window
English 10
U.S. History
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 Part of the Student Data Review and Reporting
(SDRR) Application
 DAC should print copies of the roster and save
electronically once it is final.
MARCH 7
MARCH 21
MARCH 30
ROSTER
OPENS
TESTING
COMPLETE
ROSTER
CLOSES
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 Official Student roster (pre-populated from IC)
 Document nonparticipation information
Student
Name
SSID
Date of
Birth
Gender
School
March 7 – March 30
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 Mark reason in SDRR indicating why student did
take the ACT on either state test date (March 6
and March 20)
 Choose from nonparticipation categories in
SDRR
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Pre-populated from
Infinite Campus
 Verify student enrollment in grades 3-12
 Include all students enrolled as of the first day of
the testing window
 Mark Alternate Assessment and Foreign Exchange, as
necessary
 Tickets created for:
 Foreign Exchange Students – Nonparticipation
for K-PREP and EOC
 Exempted Students – Medical or Extraordinary
Circumstances
 Save an electronic version of all rosters
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Medical Exemption
Extraordinary Circumstances Exemption
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 Student identifying information
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Name
SSID
Grade
Gender
DOB
School Name
Test Type
Exemption Type
1. Keep paper form on-file in
the district.
2. Enter information
electronically into SDRR.
 Explanation of Medical or Extraordinary issue
 Relevant dates
An Exemption Request is NOT
automatically approved.
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 Medical Exemption choice requires more
detailed information, including Date of Diagnosis
and Hospitalization. More detailed descriptions
are needed for approval.
 Extraordinary Circumstance (Other Exemption)
choice has open field to enter information.
 For both types of exemptions, see the
associated Medical Exemption and
Extraordinary Circumstance forms on the KDE
web site and in the Forms section of the
DAC/BAC.
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 seriously injured in an accident just prior to or
during the testing window;
 confined to home or hospital with an acute
situation, not a long-term home/hospital
instruction situation;
 unable to interact with people without serious
risk of infection or contamination to others; or
 pregnant with complications that endanger
health of mother or child or has delivered just
prior to or during the testing window.
Cannot be a handicapping condition
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 Student in protective custody
 Parental kidnapping
 Contact the Division of Support and
Research for guidance before completing
an Extraordinary Circumstance Exemption.
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 Complete paper Medical or Extraordinary
Circumstance form in a timely manner
 Once paper form is complete, log into SDRR
and add the student exemption request
 Do not forget to mark the exemption request in
SDRR
 Keep paper form on-file in district
 Check daily for approvals, denials or requests
for additional information
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 Check exemption requests in SDRR frequently
 Make certain schools using SDRR are adding
exemptions and updating exemptions
 Make certain SDRR has been updated to reflect
exemptions
 Check paper requests from school with
exemption list in SDRR
 Make certain that paper Medical and
Extraordinary Circumstance exemption forms
are completed properly and kept on-file
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Accommodations
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 Student broke his/her writing arm
 Scribe
 Student broke his/her eyeglasses
 Scribe & Reader (Mathematics, Science, Social Studies, or
On-demand Writing)
 Scribe & Large Print or Projector (Reading)
 Student with leg in traction
 Different setting or schedule if not heavily medicated
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 Keep form on-file in district
 Annotate roster in SDRR with
accommodation(s) given by indicating
medical emergency
 No information necessary in SDRR
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February 2012
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What’s New (summary of changes)
Online Training System (review teacher status)
Testing Windows
Exemptions
Materials Received
Attainment Tasks
Student Registration Database (SRD)
AAAF/ Monitoring Process for Alternate K-PREP
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 Reading, mathematics and writing will be linked
to the new Kentucky Core Academic Standards
(KCAS).
 Eliminate portfolios.
 Expand Attainment Tasks to measure reading,
mathematics, science, social studies and writing.
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 Science and social studies standards remain
Core Content for Assessment 4.1 for 2011-2012.
 New requirements for the Alternate Assessment
and Accountability Folder (AAAF).
 New monitoring requirements.
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 Online Training System
 http://www.hdi.uky.edu/kap/OTS/Default.aspx
Create Username
(e-mail address) and
password
Select under DAC Tools;
Monitor Teacher Progress
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TEST and WINDOW
CONTENT AREA and
STANDARDS (St.)
DATE of TESTING
WINDOW
Attainment Tasks
Reading
Mathematics
Writing
Science
Social Studies
February 6- March 2
Window 1
St. 1-3
St. 1-3
St. 1-3
St. 1-3
St. 1-2
Transition Attainment
Record (TAR 8, 10 and
11)
Attainment Tasks
Window 2
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February 13-May 31
Reading
Mathematics
Writing
Science
Social Studies
St. 4-6
St. 4-6
St. 4-6
St. 4-5
St. 3-4
May 1-May 31
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 FILE EXEMPTION (annotate one or both
windows missed) in SDRR when exemptions are
filed. File during same time as general
assessment exemptions are filed.
WINDOW
WHERE TO
RECORD
WHEN TO FILE
1
District Office
End of Year
2
District Office
End of Year
1 and 2
District Office
End of Year
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 Attainment Tasks (AT)
 Online Training available December 5 - February 6.
 Transition Attainment Record (TAR)
 Online Training available February 13 – May 31.
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TESTING WINDOW
DATE MATERIALS
SENT TO DISTRICT
Test Window 1
Test Window 2
January 16-20
April
9-13
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 Attainment Tasks have been administered in
social studies and writing for the last 4 years.
 Only new change will consist of dimension A
students will have 4 choices (pictures) and
dimension B will have 3. Previous assessment
consisted of 3 choices for dimension A and 2 for
B.
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GRADE
CONTENT AREAS TESTED
3
Reading and Mathematics
4
Reading, Mathematics, Science, Writing (Editing/Mechanics)
5
Reading, Mathematics, Social Studies, Writing (On-Demand)
6
Reading, Mathematics, Writing (On-Demand and Editing/Mechanics)
7
Reading, Mathematics, Science
8
Reading, Mathematics, Social Studies, Writing (On-Demand),TAR
9
Reading
10
Mathematics and Writing (On-Demand), TAR (Reading score from
TAR provides editing/mechanics score)
11
Science and Writing (On-Demand), TAR
12
Social Studies
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 No changes have occurred.
 Still assessed at grades 8, 10 and 11(Alternate
for EXPLORE (8), PLAN (10) and ACT (11).
 One member from the Admissions and Release
Committee (ARC) or the Transition Team must
be trained to complete.
 TAR will be provided (online) after the quiz has
been completed; teacher may print TAR and
share with members.
 TAR scores are submitted online.
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DAC Access: (similar to prior SRD access)
View all teacher entries
Register a new teacher
Change student information
Add/Remove student accounts
 Passwords will be the same as those used in the
Online Training system to track teachers if you
registered before December. Username will be the
district e-mail address.
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 District or School Level Entries
 Apply student scores from test windows 1 and 2.
 Enter TAR results for students in grades 8, 10
and 11.
 Provide Learner Characteristics Inventory (LCI)
information for students (3 questions regarding
communication status.) REQUIRED
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 NOTHING SHIPS BACK FROM DISTRICT
 After all tasks are administered, materials should
be provided back to the DAC.
 DAC should (or may assign someone) shred all
Attainment Tasks that have been administered.
 This process should occur at the conclusion of
Test Windows 1 and 2.
 KEEP BINDERS (DACS SHOULD KEEP THEIR
COMPLETE DAC BINDER UNTIL END OF
SCHOOL YEAR)
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 Requirements for the Alternate Assessment and
Accountability Folder (AAAF) have been revised
this year.
 Teachers were provided a training on November
9 that explained the requirements of the AAAF.
 District Administrators should review the
contents of the AAAF as part of the monitoring
process.
 http://www.education.ky.gov/KDE/Administrative+Res
ources/Testing+and+Reporting+/District+Support/Ken
tucky+Alternate+Assessment+Program/AAAF.htm
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 The AAAF will contain the following information:
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Student Information
Teacher Code of Ethics
Teacher Certificates
Instructional Materials and Work Samples
Attainment Task Scores and Additional Supports (if
needed)
 Transition Attainment Record (TAR) Information
(Applies only to grades 8, 10 and 11).
 The AAAF will also serve all monitoring
purposes at both the district and state level.
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 Verify the following:
 Administration Code and Inclusion of Special
Populations Training has occurred.
 Training completed for Attainment Tasks.
 A signed Code of Ethics.
 Student assessment occurred one to one.
 Appropriate accommodations were provided.
 Instructional materials were provided (work samples
for each standard).
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 Random selections made by the Office of
Assessment and Accountability.
 May ask to view a select number or all of the
AAAF folders from the school or district.
 Revision of the AAAF Components will verify the
materials that must be included.
 Insufficient evidence could result in the lowering
of school/district scores.
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DATE
EVENT
February 6, 2012
Attainment Tasks training closes
February 6, 2012
Test window 1 begins
February 6, 2012
Student Registration Database for test window 1 opens
February 13, 2012
February 13, 2012
Transition Attainment Record (TAR) training and
administration begin
SRD opens for TAR score input
March 2, 2012
Test window 1 ends
March 9, 2012
Student Registration Database for test window 1 closes
April 9-13, 2012
Materials for test window 2 ship to districts
May 1, 2012
Test window 2 begins
May 1, 2012
Student Registration Database for test window 2 opens
May 31, 2012
Test window 2 ends
May 31, 2012
TAR administration ends
June 8, 2012
Student Registration Database score entry ends for test
window 2 and TAR
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Kentucky Performance Rating for
Educational Progress
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Grades 3 – 8 and On-Demand
Writing (Grade 10-11)
• End of Year tests
• Reading, Mathematics, Science, Social
Studies, Writing
• Norm-referenced/criterion-referenced blended
test
• Vendor: Pearson
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 Before Testing
 Receive
 Distribute
 Inventory
 During Testing
 Schedule
 Materials
 After Testing
 Rosters
 Shipping
 Reports
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All test administrators must receive training on
the Administration Code for Kentucky’s
Educational Assessment Programs.
Those assisting with accommodations must
receive training on the Inclusion of Special
Populations in the state-required assessment
and accountability programs.
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 Test materials and accommodated test materials
will arrive by: April 2,16 and 30.
 Test materials arrive in the district packaged by
school. The pre-printed student response
booklets will be sorted by grade in ascending
alphabetical order.
 Inventory materials and keep original boxes.
 Test materials will include overage:
 School will receive 5%
 District will receive 3%
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Visually Impaired
 Braille
 Large-Print
 Audio CD
Hearing Impaired
 Audio CD
Districts will use Form 1 for both visually and hearing
impaired students.
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DAC Administration Materials Box(es)
Coordinator Kit
Item
Paper Bands
Notes
Packs of five. For bundling groups of answer documents for return to Pearson.
Instructional Memo
Informational memos for Check-In List for Materials, Important Dates Sheet and Collection and Return of
Test Materials.
Pre-printed School ID Header
Used for informing Pearson of the number of student response booklets being returned for each school
and grade.
DAC/BAC Manual
This manual. It contains information about receiving, using and returning test materials. Additional copies
may be made at the school/district or downloaded from the KDE Website at www.education.ky.gov.
Red Return Labels
For returning scorable student response booklets.
Blue Return Labels
For returning all nonscorable test books and accommodated materials.
White UPS Return Labels
Provided for each box for the school and the district. The DAC must affix these labels to the top of the
nonscorable and scorable boxes before returning the materials to Pearson. There are 2 separate type of
labels, scorable=UPS Next Day Air and nonscorable=Ground.
Pallet Detail
For DAC upon receipt of test materials. It indicates the school number, school name and number of boxes
for each school. The Pallet Detail List is located in the district box #1 (white box).
District Overage Packing List
Use this list to inventory the district test materials. Keep the enclosed copy for your records.
District Overage Test Materials Security
Checklists
School Packing Lists
Use this to inventory secure test materials.
This is a secondary copy of the list received in the boxes for the school(s).
School Test Materials Security Checklist
This is a secondary copy of the list received in the boxes for the school(s).
Overage Materials: Test Booklets and Student
Response Booklets
This predetermined quantity of test materials can be distributed as additional test materials to the schools
within your district as needed. See the sample District Overage Packing List in Appendix A: Forms for a
more detailed list of materials received in packs.
Grade specific Test Administrator’s
Manual/Script
The district will receive two Test Administrator Manuals per grade.
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 Distributing materials should be planned to allow
BACs to inventory materials and prepare for teacher
distribution.
 Remind BACs test booklets should not be distributed
to proctors until the first day of testing.
 Test booklets housed in classrooms must be behind a
double lock.
 Seating charts are required for both individual and
group testing. Room location must be recorded on the
SRB.
 Exemptions and rosters for K-PREP will be done
through SDRR.
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 Order online through PearsonAccess prior to 1:30
p.m. ET to be included in the day’s shipment.
 Request additional test materials through June 5.
 Only one order per school, per grade can be
processed in a single day.
 Do not exchange test materials from school to
school (even if the schools are within the same
district).
 Request additional return shipment materials for a
school (boxes, red and/or blue return labels or UPS
return shipping labels) through June 11.
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www.PearsonAccess.com/ky
Single ID and password log-in
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PearsonAccess will be used to:
 View student enrollment counts for K-PREP ordering
 Order accommodated testing materials (Braille, LargePrint and Audio)
 Order additional materials if the district has a shortage
 Update district and school profiles (shipping addresses,
etc.)
 NOTE: Districts will be able to view the participation
counts for testing materials at each school by grade,
but will NOT be able to edit these counts. If a
discrepancy of 5% or more or missing schools/grades
is found, contact KDE to correct. Use e-mail address
[email protected].
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Test Materials
Description
Paper Bands
Packs of five. For bundling groups of answer documents for return to Pearson.
Informational Memo
Informational memos for Check-In List for Materials, Important Dates Sheet, and Collection and Return of
Test Materials.
Pre-printed ID Headers
Used for informing Pearson of the number of student response booklets being returned for each school and
grade.
Student Pre-ID Listing
All students with a pre-printed student response booklet testing at the school.
DAC/BAC Manual
This manual. It contains information about receiving, using and returning test materials.
Red Return Labels
For returning used scorable student response booklets.
Blue Return Labels
For returning nonscorable test materials.
School Packing List
A summary of the test materials in the shipment from Pearson.
School Test Materials
Security Checklist
For verifying the accuracy of the security number sequences of the test materials and recording any
discrepancies.
Coordinator Kit
Student Response Booklets
Answer documents.
Test Booklets
For the K-PREP.
Grade specific Test Administrator
Manual/Scripts
Will not be included in the Coordinator Kit for Sprint 2012. Due to quantity these are packaged seperately.
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 There will be no labels but pre-printed student
response booklets (SRB).
 Ensure each teacher receives the appropriate
booklets. The SRBs are arranged in alphabetical
order by students last name, by grade for each
school.
 Shrink wrapped materials may be split between
classrooms – DO NOT rearrange booklet order.
 The student response booklets will be separate from
test booklets.
 Distribute secure test materials to teachers on the first
day of testing.
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 Correct Pre-printed Student Response Booklet
 Use the pre-printed SRB.
 Incorrect Pre-printed Student Response Booklet
 Write VOID across the SRB in permanent black marker.
 Assign a new blank SRB. The demographic information
will need to be completed.
 Students without Pre-printed Student Response Booklet
 Gridding instructions on student response booklet will be in
the script portion of each grade level Test Administrator
Manuals/Scripts.
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Alternate
Assessment
Form Number
Preprinted
Info.
(here)
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Room Number
Accom
.
60
It will be bubbled on the SRB indicating the room where each
student takes the test.
 Zeros will need to be entered for any blank space for a
room number.
 If the room number is 9, the student will enter 0009.
 If a classroom does not have a number assigned the
school will need to assign one.
 Letters can not be entered for a room number.
9= 0009
19= 0019
190= 0190
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K-PREP Pre-printed Demographic Info
Pre-printed Demographic
Information
This is how the demographic
information will look on the preprinted student response
booklet.
State Student ID #
Date Of Birth
District / School
Code
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For all questions regarding test booklet security see the
DAC/BAC Manual.
K-PREP Test Booklet – Back Cover
Each test booklet has a
unique security barcode,
located in the upper right
corner of the back cover
of the test booklet.
Using this barcode, test
booklets are assigned to
specific schools. This
provides an accurate
means of tracking secure
test booklets that are
shipped to and returned
from the school.
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 Do not use a pre-printed SRB for another
student.
 Do bubble information on a new pre-printed
student response booklet.
 Do not use staples.
 Do not use post-it notes.
 Do not use highlighters. The students may
underline lightly with a regular #2 pencil.
 Do write “Void” across the front of the student
response booklet with a black marker.
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TIME
• The K-PREP assessments (blended NRT/CRT) are
timed tests.
• Each content area test is divided into multiple parts
(i.e., parts A, B and C).
• Each part is a separate test session.
• Proctors must stop at the end of each part for a
break.
• Breaks may be short (i.e., stand and stretch) or long
(i.e., lunch) with appropriate monitoring.
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K-PREP Blueprint
• Assessments are developed using a blueprint
range. This reflects primarily an equal coverage
of content subdomains.
• Blueprint available on KDE website. Enter “KPREP Blueprint” in search box.
• Revised (1/20/2012) for On Demand Writing, the
following statement added: The ODW blueprint
will shift from year-to-year so that all students
have an opportunity to write different types of
passage-based prompts and non-passagebased prompts.
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K-PREP ADMINISTRATION
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Scheduling
Test Materials
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 Make-ups can be scheduled any time during the
5 day window for students who miss a day of
testing.
 Make-ups for those missing the last day(s) of
testing may be completed within 4 days after the
window ends.
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 Senate Bill 1 established a five-day test window in the last 14
(instructional) days of a district’s calendar for the 2012 K-PREP.
 Five-day schedule is a school schedule, not a grade by grade
schedule. The levels are elementary, middle and high school.
 The five days must be consecutive.
 Any day a regular test session is scheduled is considered a test day,
no matter how long or short a session you have scheduled. You
cannot count the test days as ½ day on Tuesday and another ½ day
on Wednesday.
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 It is important to schedule start times of sessions to allow
time between sessions for extended time (regular time,
time and a half and double time) for IEP, 504 Plan or PSP
students. The expected time should be adequate for all
students.
Be aware of need for accommodations as you create
the school test schedule.
 Extended time allowed only for those with
accommodations in an IEP, 504 Plan, or PSP.
 Make arrangements for students who need extended time
to have a place to complete the test, so that other
students can go back to instructional activities.
At the end of the day students with regular and extended time needs
to have finished the same parts of the test.
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Breaks
Sample 2012 K-PREP Testing Schedule for Elementary (3-5)
Make-ups can be scheduled any time during the 5 day window for students who
miss a test session.
Make-ups for those missing the last day(s) of testing may be completed within 4
days after the window ends.
Day 1
Day 2
Day 3
Day 4
Grade 3
Reading Parts A
Break
Reading Part B
Reading Part C
Mathematics Parts A
Break
Mathematics Part B
Mathematics Part C
Grade 4
Reading Parts A
Break
Reading Part B
Reading Part C
Mathematics Parts A
Break
Mathematics Part B
Break
Mathematics Part C
Science Part A
Break
Science Part B
Science Part C
Break
Language
Mechanics
Grade 5
Reading Parts A
Break
Reading Part B
Reading Part C
Break
Mathematics Part
A
Mathematics Parts B
Break
Mathematics Part C
Break
Social Studies Part A
Social Studies Part B
Break
Social Studies Part C
ODW Part A
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Day 5
ODW Part B
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Breaks
Sample 2012 K-PREP Testing Schedule for Middle School (6-8)
Make-ups can be scheduled any time during the 5 day window for students who miss
a test session.
Make-ups for those missing the last day(s) of testing may be completed within 4 days
after the window ends.
Day 1
Day 2
Day 3
Day 4
Day 5
Grade 6
Reading Parts A
Break
Reading Part B
Reading Part C
Mathematics Parts A
Break
Mathematics Part B
Mathematics Part C
Break
ODW Part A
Grade 7
Reading Parts A
Break
Reading Part B
Reading Part C
Mathematics Parts A
Break
Mathematics Part B
Mathematics Part C
Break
Science Parts A
ODW Part B
Break
Language
Mechanics
Science Part B
Break
Science Part C
Grade 8
Reading Parts A
Break
Reading Part B
Reading Part C
Break
Mathematics Part A
Mathematics Parts B
Break
Mathematics Part C
Break
Social Studies Part A
Social Studies Part B
Break
Social Studies Part C
ODW Part A
Break
ODW Part B
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Breaks
2012 K-PREP Testing Schedule for High School (10-11)
• The grade 10 and 11 On-Demand Writing should be scheduled
for one or two days of testing to complete both parts. Each
grade can use different or same days within the 5 day window
for testing.
• Make-ups can be scheduled any time during the 5 day window
for students who miss a test session. Make-ups for those
missing the last day(s) of testing may be completed within 4
days after the window ends.
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Example of one
multiple-choice
item format, not
all items follow
this format.
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Grades
Content Area Approved Resource Materials
All content areas/test parts-This is provided by the school.
• No. 2 pencils
• Extra lined, plain or graph paper (scratch paper)
3–8, 10, 11
No scratch paper
used for ODW.
• Scratch paper is allowed except for on-demand writing. All scratch paper must be returned to
the BAC for destruction.
• Erasers
Mathematics
• Calculators (required for all mathematics parts, except for no-calculator part of the test)
• Protractors or angle rulers: grades 4 and 7
• Mathematics Reference Sheets for grades 7 and 8 (provided by Pearson)
3–8
• Rulers (provided by Pearson)
• 1/4- inch and centimeter increments in grade 3
• 1/8-inch and centimeter increments in grades 4–6
• 1/16-inch and centimeter increments in grades 7 and 8
4, 7
Science
• Calculators (optional)
On-Demand Writing
• Thesauri
5, 6, 8, 10, 11
4 and 6
• Dictionaries
• Writer’s Reference Sheets (provided by Pearson)
Language Mechanics
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• Extra lined plain or graph paper (scratch paper).
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Pre-Write is done in the Test Booklet. It is
not scored.
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 Provided by Pearson
 Mathematics Reference Sheet for grades 7 and 8
 Writer’s Reference Sheet for On-Demand Writing
for grades:
 5 and 6
 8,10 and 11
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 Districts must use rulers provided by Pearson.
Rulers will come perforated 8 to a sheet and
packaged with the shrink-wrapped test booklet
materials.
 1\4- inch and centimeter increments for grade 3
 1\8- inch and centimeter increments for grades 4-6
 1\16- inch and centimeter increments for grades 7 and 8
 Protractors/Angle rulers are needed for grades 4
and 7. Use those that have been used in instruction.
Proctors will need a classroom set but not one per
child.
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Caution:
Inventory Number
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 Find the template on KDE website
http://www.education.ky.gov/KDE/Administrative+Resources/T
esting+and+Reporting+/District+Support/Forms/
 Printed word-processed answer must fit in the answer box.
 Trim around and tape response into appropriate spot in
student response booklet.
 Tape at least the four corners of the response using clear
desk tape.
 Do not cover other answers, bar codes or timing tracks with
tape.
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This is where the typed test will go. It will be trimmed around so
that it fits completely inside the black box allowed for each test
question. The template allows only enough space to complete the
question while remaining inside the allowable space. The
template can be downloaded from the KDE webpage. Tape must
be on the corners of the text being inserted but not covering
multiple choice answers, barcodes or timing tracks. Place clear
desk tape at least on the four corners of the printed response so
the pages are securely in place and will not move around when
the booklet is moved, opened, closed, packaged or during
shipping. This will ensure proper scoring will occur.
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Shipping
Reports
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The following items that should not be returned to Pearson:
 Unused SRBs (must be securely destroyed)
 Used Scratch paper-- lined or graph (must be securely
destroyed)
 DAC/BAC Manual for K-PREP
 School Test Materials Security Checklist (keep a copy on file at
the school and send the original to the DAC to keep on file for 12
months)
 Test Administrator’s Manuals/Scripts
 Unused School ID Header Sheets
 Extra Paper Bands
 Reference Sheets
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 Must write “VOID” across the front of the
SRB with a black marker
 Examples of reasons why a booklet would be
voided include: SRB damaged by food or
water, torn pages, student responded in the
wrong area of the booklet
 Place on top of the scorable materials when
shipping to Pearson
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If the student response booklet (SRB) is soiled
with blood or student sickness do the following:
 Transcribe the answers into a new SRB
 Complete all of the student’s information with the
same form number
 Contact Pearson with the following information:
student’s name, school, grade and form number
 Do not send back the SRB.
 Destroy according to OSHA requirements
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If the student test booklet is soiled with blood or
student sickness do the following:
 Assign a student a new test booklet with the
same form of the test as the voided one
 Contact Pearson with the following information:
student’s name, school, grade, test security
barcode, and form number
 Do not send back the student test booklet
 Destroy according to OSHA requirements
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Packing Scorable Materials
Step 1
Place all used student response booklets in stacks by grade.
Step 2
Place a School ID Header on top of each stack of tests and band together
with a paper band.
Step 3
Place bundled student response booklets and voided materials in boxes
and label the boxes with red scorable labels. Multiple grades can be
placed in one box, as illustrated below.
Step 4
Return all completed used student response booklets to the DAC
immediately after the testing window. The UPS pick-up dates will be
determined on the district’s testing window.
No Special Handling Envelope.
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Place all unused test booklets in the box
Once all boxes are returned to the district mark
boxes accordingly
Note: You should not have any used district materials in this box. Any used district overage
test materials must be returned by the school that used them in the school return shipment
and accounted for on the school test materials packing list.
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Things to note on Scorable
Labels:
• Address: Scorable
materials have an Iowa City
address.
• Shipping Method:
Scorable materials ship Next
Day Air.
• Scorable labels have the
word “Scorable” in the name.
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Things to note on Nonscorable
Labels:
• Address: Nonscorable materials
have a Cedar Rapids address.
• Shipping Method: Nonscorable
materials ship Ground.
• Nonscorable labels have the
word “Nonscorable” in the name.
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UPS is scheduled to pick up materials:
Scorable*:
Nonscorable*:
7 calendar days after the five day
testing window closes
9 calendar days after the five day
testing window closes
*Please note: Contact UPS to arrange pickup of test materials.
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 Hours of Operation: 7:00 am- 8:30 pm ET
 Contact Number: 888-437-1430
 E-mail address: [email protected]
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