Transcript Anniston Community Education Foundation

ANNISTON COMMUNITY
EDUCATION FOUNDATION
2013
Grant Orientation Session
AGENDA
•
Welcome
•
Brief Overview of ACEF
•
Board of Directors
•
History
•
Mission and Vision Statements
•
Agreement
•
Reporting Process
•
Check Request Process
•
Publicity/ Public Awareness
•
Extensions
•
Reporting Changes
•
Review Checklist
WELCOME
The Anniston Community Education Foundation (ACEF) is
dedicated to helping youth in the targeted communities
attend and succeed in the educational arena. The belief
that “every child can and will learn with the proper
educational resources” is echoed throughout the
Foundation’s work. Anniston Community Education
Foundation facilitates partnerships with key stakeholders
to increase academic achievement of youth in the
targeted communities.
BOARD OF DIRECTORS
•
Ms. Cynthia Calix, President
•
Mr. Leon Garrett, Vice President
•
Ms. Shirley Carter, Treasurer
•
Dr. Barbara B. Boyd, Secretary
•
Mr. David Baker
•
Ms. Carol Kirk
•
Ms. Alma Turner
•
Mr. Ernest Washington
•
Mr. Edward Still, Attorney
HISTORY OF ACEF
Anniston Community Education Foundation evolved
as a result of the Partial Consent Decree (Consent
Decree) among the United States Environmental
Protection Agency (EPA), Solutia Inc. (Solutia), and
Pharmacia Corporation (Pharmacia) entered by the
United States District Court for the Northern District
of Alabama on August 4, 2003. ACEF is to be funded
by Solutia for 12 years.
MISSION
THE MISSION OF THE ANNISTON COMMUNITY
EDUCATION FOUNDATION IS TO BUILD A
COLLABORATIVE NETWORK OF DIVERSE
STAKEHOLDERS TO IMPROVE THE QUALITY OF
EDUCATION IN OUR TARGETED COMMUNITIES.
Vision
OUR VISION IS EMPOWERING THE YOUTH IN THE
DESIGNATED AREA WITH NEED-BASED EDUCATIONAL
RESOURCES.
GRANT AGREEMENT
• All grant recipients are required to complete a grant agreement. Grant
agreements must be signed before receipt of any grant funds.
• Depending on your type of grant, agreements may be in effect for a one or
two year period. The grant year begins November 1st and ends October
31st.
• Recipients are expected to expend all grant funds during the grant year.
• Please refer to the grant agreement any time you have questions.
• Agreements are due no later than Wednesday, October 5th .
REPORTING PROCESS
 Grantees are required to submit Quarterly Progress Reports. Late
reports will delay your grant payment. Any overdue report, more than
thirty (30) days late, will automatically result in a cancellation of the
Grant Agreement and discontinuation of future payments.
 All reports must be submitted using the Grant Reporting Forms.
Incomplete reports will delay your grant payment.
 Grant Reporting Forms are available on the ACEF website.
 Reports are due February 15th, May 15th, August 15th, and
November 15th.
CHECK REQUEST
o Check Requests will be used by school-based recipients and
should be used to initiate payment of expenses.
o Requests require approval of ACEF before
processed and should be submitted by the
Administrator. For purchases over $500, the
require two signatures: designated grant
immediate supervisor.
a request will be
Designated Grant
check request will
administrator and
o Any out-of-pocket purchases should have prior approval of ACEF
before a reimbursement will be processed. Approval of
reimbursements will be handled on a case-by-case basis.
o Allow at least five (5) business days for request to be processed.
o All requests are subject to approval of ACEF.
PUBLICITY AND PUBLIC AWARENESS POLICY
• ACEF requires Small and Program Grants’ recipients to inform
the public of the program being supported by the Foundation
within the first ninety (90) days of the new grant cycle.
• Before releasing any public statements, the Foundation must
approve the content.
• It is the responsibility of grantees to initiate this process.
• Failure submit a public announcement within the first ninety (90)
days is a violation of the Grant Agreement.
EXTENSIONS
• The Foundation understands events occur that may
prevent deadlines from being met. In such cases,
grantees may request extensions.
• All extensions should be submitted in writing fourteen
(14) days prior to the deadline. Requests are subjected
to the approval of the Foundation.
REPORTING CHANGES
• Grant funds should be used for the purposes stated in the grant
request.
• Any deviations must be submitted, in writing with reason, within
a fourteen (14) day period prior to the date of change.
• In cases where a fourteen (14) day notice is not applicable, the
Foundation should be contacted within seven (7) days.
• All budgetary amendments require pre-approval of the
Foundation.
• Hint: When ever in doubt, report any and all changes to the
Foundation. Call ACEF before making programmatic and
budgetary changes.
DISCLAIMER:
• The Anniston Community Education Foundation
reserves the right to discontinue, delay, modify, or
withhold any payments to be made under this grant
award or to require a total or partial refund of any grant
funds if, in the Foundation’s sole discretion, such action
is necessary, the Grant has not complied with the terms
and conditions of the grant agreement.
QUESTIONS AND ANSWERS
Contact Information
Anniston Community Education Foundation (ACEF)
1000 Quintard Avenue, Suite 305 * P.O. Box 1026 * Anniston, AL 36202
(256) 741.1629/ 741.1630 * (256) 741.1631 Fax * www.annistoncef.org
Executive Director:
Mr. Kerwin Allen
256.741.1629
[email protected]
Administrative Coordinator:
Ms. Nicole Guyton
256.741.1630
[email protected]